Help with Access Reports - Microsoft Access / VBA

Susan-MN

I’ve just recently started working with Access at my new job. I’ve been
able to figure out quite a bit on my own, but I’m stuck with a problem I
can’t seem to find answer to on the Access help or website – nor the
“Access Bible” I’ve been using as a reference guide.

My question is – I’ve created a large report with several subreports on
the main report. The information is all linked but my problem comes
when I preview the report, if there is no information in a linked
record, the subreport doesn’t appear at all. It seems they only appear
when information has been added to the corresponding form. Is there a
way to view the reports even if there is currently no information in the
table/form?

*** Sent via Developersdex http://www.developersdex.com ***

Feb 9 '07 #1

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1903

Marshall Barton

Susan-MN wrote:

>I’ve just recently started working with Access at my new job. I’ve been
able to figure out quite a bit on my own, but I’m stuck with a problem I
can’t seem to find answer to on the Access help or website – nor the
“Access Bible” I’ve been using as a reference guide.

My question is – I’ve created a large report with several subreports on
the main report. The information is all linked but my problem comes
when I preview the report, if there is no information in a linked
record, the subreport doesn’t appear at all. It seems they only appear
when information has been added to the corresponding form. Is there a
way to view the reports even if there is currently no information in the
table/form?

No. However it's easy to display something else when the
subreport has no data. For example, you can place an
invisible label (caption of "No Data for ...") on top of the
subreport control. Then use a line of code in the Format
event procedure of the section containing the subreport
control:
Me.thelabel.Vis ible = Not Me.subreport.Re port.HasData

--
Marsh

Feb 9 '07 #2

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