need help with update query

[arion]

Hello,

I am working on a very complex database and now I am trying to create an update query. The query is showing too few records. I am trying to update data in the table "inventory" with data from "workorder" table. The query is just copying the last workorder. I would like to update all new workorders to the inventory (can be until 100 records).

I would really appreciate your help! Thank you!

Imke

[arion]

The inventory table is related to the workorders table through workorderNumber , the table workorders and SQ customers and sales are realted to each other through salesID.

I don't know how to relate the WorkordersNewVa lve table to these tables. This table shows the WOIndex which is included in the workordernumber . WorkorderNumber is built from salesID+WOIndex . Is that what you mean?

[MMcCarthy]

WorkorderNumber is built from salesID+WOIndex

Can I get examples of the structure and content of both these fields.

[arion]

The WorkorderNewVal ve table consists of the following fields:

Field Name Data Type
WOIndex Number
Part Text
Abbreviation Text
Material Text
Quantity Number

WOIndex content is the numbers 1 through 100. Part is e.g. Sideplate and the Abbreviation could be Sp.

The Workorders table consists of the fields:

Field Name Data Type
WorkorderNumber Number
SalesID Number
Quantity Number
Material Text

For the sale with salesID 3456 the workorderNumber s would then be 345601 through 3456100.

The Inventory table has the fields

InventoryID Number
WorkorderNumber Number
Quantity Number
Distinguishing Mark Text
etc.

The inventoryID already exists and the Distinguishing mark field is telling if the inventoryID is empty or not.

The problem that I have is that it is recognizing the first empty InventoyID but is not updateting with all 100 records. It is just showing me the record for workorderNumber 345699. Do you need more information?

I am going offline soon and will continue on monday. I thank you for your help, I really appreciate that.

[MMcCarthy]

Workorders

Field Type
WorkorderNumber Number (PK)
SalesID Number
Quantity Number
Material Text

For the sale with salesID 3456 the workorderNumber s would then be 345601 through 3456100.

Inventory

Field Type
InventoryID Number (PK)
WorkorderNumber Number (FK to WorkOrders)
Quantity Number
Distinguishing Mark Text
etc.

The inventoryID already exists and the Distinguishing mark field is telling if the inventoryID is empty or not.

The problem that I have is that it is recognizing the first empty InventoyID but is not updateting with all 100 records. It is just showing me the record for workorderNumber 345699. Do you need more information?

Are you trying to do an update or an append (insert) query?

Are you trying to add workorders to the Inventory table?

[arion]

If I would use an append query it would create new InventoryIDs, right?

I thought I need to use an update query because the inventoryIDs already exist. The query should just fill out the empty fields, for example "WorkorderNumbe r", "Quantity" etc., for existing InventoryIDs.

[MMcCarthy]

The problem is you are trying to update a table that has no relationship to the table you are updating from or any other table.

Try the following:

UPDATE Inventory SET ([Drawing#], WorkorderNumber , Material, Remarks, [Distinguishing Mark])=(SELECT Left([Model#],5) & [Abbreviation], [SalesID] & [WOIndex], Material, Remarks, 'Changed' FROM WorkOrders WHERE WorkOrders.Sale sID=[Forms]![Sales Form].[SalesID]) WHERE WorkorderNumber Is Null;


omit the following you can do them later:
Inventory.Descr iption = [WorkorderNewVal ve].[part],
Inventory.Quant ity = [WorkorderNewVal ve].[Quantity],

[arion]

When I try to do the following, it is saying "Syntax error in Update statement".

UPDATE Inventory SET ([Drawing#], WorkorderNumber , Material, Remarks, [Distinguishing Mark])=(SELECT Left([Model#],5) & [Abbreviation], [SalesID] & [WOIndex], Material, Remarks, 'Changed' FROM WorkOrders WHERE WorkOrders.Sale sID=[Forms]![Sales Form].[SalesID]) WHERE WorkorderNumber Is Null;

[MMcCarthy]

I just don't think it can be done. I'd a feeling the last one wouldn't work but thought it was worth a try.

Why are you adding the InventoryNo first it would be so much easier to do this as an insert query.

[arion]

The problem is that we are having one main database and some satellite databases. Every person is working with his or her own database and the data will be imported to the main database. If I use auto number for InventoryID there will be some dublicates or some entries will just be overwritten. That is the reason why I thought we need to give each satellite its own inventoryIDs and use an update query. Do you see any other opportunity how to do the exchange?

[MMcCarthy]

The only other way to do this is using recordsets in vba code. Leave it with me.