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Advice about remote working

P: 3
Hi guys!
Our company is engaged in various architectural projects. Please advise from personal experience some programmes or software for monitoring computers, employee productivity and control over different projects that can be used at remote work.
Thanks!
1 Week Ago #1
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8 Replies

Banfa
Expert Mod 5K+
P: 8,997
How about trust your employees.

Or set targets and reward those that meet them.

Or anything that doesn't involve spying on your employees which will just create a general atmosphere of distrust which won't be good for either productivity for employee retention.

I've been remote working for nearly 9 months, the only extra thing my employee did was roll out M&S Teams to everyone so we could easily stay in touch.

Obviously the normal monitoring and control of our work laptops is maintained through the VPN.
1 Week Ago #2

SwissProgrammer
100+
P: 135
You do not have to trust your employees. You have to honestly and rightly judge them as you desire to be judged and then decide how to use them accordingly. The employees that prove themselves to you to be trustworthy you consider keeping; the rest you quickly lay them off.

Years ago I was working on a virtual 3D composition and rending of a compound miter joint of I-beams (which I was responsible for creating in AutoCad 2000) for a building under contract to a structural steel company where I worked as a Senior Project Manager. My renderings were used for cut-sheets in the fabrication shop and for field assembly guides. I could have used collaboration software. I could have spent less time on the phone with the structural engineer and more time exchanging renderings and remotely observing his layout responses. I see use for what you are requesting.

You did not give enough base information for a solid exact answer of exactly what remote monitoring software to use.

So, I will generalize.

monitoring computers:

The monitoring is already there in a lot of current operating systems.

First lets look at what operating system that you are using.

You did not say, therefore
If you have Microsoft Windows beyond XP sp2, or 7 sp1, then Microsoft already has back-doors built in which (if you have enough knowledge about how they are doing that) you can use the back-doors yourself. Microsoft already said that they do that. It is not difficult. Knowing how they do it is a start.

If you have (somewhere beyond 2004 or so) computer hardware (motherboards, video cards, etc.) with some versions of built-in "firmware" then the same applies to using those built-in back-doors.

The most built-in back-doors are in public use software operating systems like Windows 10.

The least built-in back-doors are in business and commercial use software operating systems. Less in Windows Server and more in Windows 10, except that is changing and becoming more in both.
If you use Windows Server 2003 (without updates past 2004), which has very limited back-doors built into it (and those are generally controllable by the user) then you do not have to research and study and learn how to use the more ingrained back-doors built into later Microsoft operating systems.

If you use Windows 7 before service pack 1 and without any of the Microsoft updates, then you probably can use a software package from before 2004 which was for employee remote monitoring for your work.

If you use Windows XP (32 bit) with service pack 2 and not with service pack 3 and not with any other Microsoft updates which came out after service pack 2 was released, then you probably can use a software package from before 2004 which was for employee remote monitoring for your work.

If you use Windows XP (64 bit) and not with any service packs that came out after the 32 bit version of XP's service pack 2 was released, even though the 64 bit version of XP was occasionally incompatible with some other software, then you probably can use a software package from before 2004 which was for employee remote monitoring for your work.

If you use Microsoft Windows 10 for business, and if a substantial part of your legal and economic livelihood depend upon that business' use of Microsoft Windows 10, then you might consider getting out of that business quickly and distancing yourself from it substantially. Or, remove Windows 10 from all of your business' computers quickly.

Other operating systems:

Unix, Linux, similar: Look at the code that they use in programming their software and decide for yourself if you want that as part of your life.

Sun Microsystems: You might like that. Your remote employees as users might have a lot of difficulty with it. You might not like it.

Apple/Macintosh: No.

Once you have decided which operating system to use, and if you have studied sufficiently to have at least a general understanding of what that operating system is doing itself in relation to "remote" then report back here and ask for further guidance on the "some [programs] or software for monitoring computers, employee productivity and control over different projects that can be used at remote work." There are a lot of ways to have remote control and remote monitoring of employees and knowing the operating system that the business uses in conjunction with the operating system(s) that the remote employees are using is important.


You mentioned, "architectural projects".
Look at your architectural projects software and in them sometimes you might find built in remote collaboration abilities. Again, dates of release are important.

If you are using AutoCad which was released before 2000 (before AutoCad 2000) and if you intend to monitor your employees use of it, then you might do best to use a third party remote monitoring system. Or write your own which subclasses AutoCad and uses some type of ftp communication handshake etc.

If you are using AutoCad 2000 or later up to 2008, then look for pre-written software to do that, or subclass and do it yourself.

If you are using AutoCad released after 2008, you might want to think more about your data security.

If you are using big commercial versions of 3D software (most types) released after 2008 then you might find that (for intrusive spying by the manufacturer) back-doors are already built in and you might find ways to use their back-doors to your benefit while your general security of your company's work is being stolen.


Read what I wrote here and remember the dates and the generalities about things and it is up to you.

If you have a business that has a large part of its productivity based upon the use of computers, and if that business is at least 5 years old, and if you have more than 5 employees, then I think that you should already know some of what I wrote so far.

Bottom line:
YOU have to study it.
1 Week Ago #3

P: 3
I didn't mean "spying" employees, just some kind of monitoring system for the activity of people and work processe. I don't need to know what exactly they are doing there. Basically, it meant some kind of public access program where you can track the progress of current projects. Anyway, thanks for your reply!
1 Week Ago #4

P: 3
We are working with AutoCad 2018 on Windows 10
I've already found some information about sofrware that can be used for Windows 10 for monitoring. I just needed to find out exactly from personal experience цhat you can advise :)
Anyway, thanks for your reply, it was very usefull!
1 Week Ago #5

Banfa
Expert Mod 5K+
P: 8,997
Are well if it is just progress install something like Teams and talk to them regularly, that's what my manager does once every 1-2 weeks, clear targets also help with that.

I would say some sort of automated system for reporting progress is likely to be counter productive because it allows people to remain out of contact with the company/managers and you really want people to feel connected and part of the team.

Continued use of task trackers (BugZilla, JIRA, Trac etc) should help with the organisational side of things but they should have been in use anyway so that comes down to making sure your remote workers have access to the systems they would normally if in the office e.g. through a VPN.
1 Week Ago #6

SwissProgrammer
100+
P: 135
lannyy86,

Short answer:
WS_FTP Professional, a "Secure FTP Client", which supports SSH, SSL and HTTP/S.
I have used other brands, and I have custom coded FTP clients myself in the past, and I highly recommend WS_FTP. Paying for the professional version was well worth the money for me.


Not as long answer as before:

[my emphasis via bolding]

Originally you did say, "for monitoring computers, employee productivity and control over different projects".

Then you said, "can track the progress of current projects".

"Oh the plans of mice and men, how soon they do go awry." If you are in control and if you monitor often then you might adapt the direction of the work being done to keep it in line with your own personal goals for the company. As an example of need to adapt: It is common for a military operation to have reports at least daily, and when needed reports constantly. Your decide.

  • AutoCad 2018 on Windows 10.
  • Not specifically spying on employees.
  • Monitoring progress.
  • Controlling progress.
  • Tracking progress.

That changes things.

You could order your employees to save their work periodically to a specific directory on their computer, and order them to update to your server via a common FTP program certain (or all) of those updates. Maybe at lunch and at the end of the work day. You see what they have done, and have opportunities to order them to make adjustments.

That way they know that they are quickly responsible directly to you for their own work. If you order them to upload at least some of their saved files once or twice a day, then you maintain a chain of command. If they have problems taking orders, then quickly lay them off; and allow them to go to work at McDonalds or Burger King like some teenager and allow them to learn from some other company to take orders like an adult.

It is up to you.
1 Week Ago #7

P: 48
The software that can be used to monitor computers and employee productivity at remote work are as follows:
1. Timeodctor
2. Rescue time App
3. Trello board.
1 Week Ago #8

P: 2
Our company specializes in web design. Since we've switched to remote work, we installed WorkTime, a monitoring system that works remotely as well. You can see computer and internet usage and idle /active time. We also use microsoft-teams group-chat-software for meetings, and you can also create a separate sheet with current tasks here. Lastly, we use Jira to monitor ongoing projects. Jira is a tool used for tracking bugs and issues. Hope these programs help you :)
6 Days Ago #9

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