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applying a filter to a form that has a subform

43 New Member
Hi - I have a form called Vendor (tied to table with same name). Each vendor_id can belong to more than one 'category'. So there's a table called Vendor_Category which contains just vendor_id and category.

On the Vendor form, there's a subform called Vendor_Category . When a user is in the Vendor form and is in a record for a particular vendor_id, they use a combo_box in the Vendor_Category subform to select Vendor_Categori es that can belong to the Vendor in question.

That works fine, but now I want to filter by Vendor_Category and just see vendor records the belong to a certain category. So I added an unbound vendor_category combobox which just contains a list of all the different categories. When a user selects one from the list, I've added code in the AfterUpdate that I want to use to set the filter.

Unfortunately, I have no clue how to write the filter. I know I set the filter and then turn the filter on. But the syntax is a mystery to me.

Any help would be greatly appreciated.

Thanks,
Bill
Aug 27 '09 #1
13 2124
ChipR
1,287 Recognized Expert Top Contributor
The Form.Filter Property is just like a Where Condition, so something like:
Expand|Select|Wrap|Line Numbers
  1. Me.Filter = "[Category] = '" & cboVendorCategory & "'"
  2. Me.FilterOn = True
Aug 27 '09 #2
bkberg05
43 New Member
Hi and thanks,

The part that's giving me trouble is the [Category] section in your example. When the event runs, it opens up a dialog box asking for the parameter value.

When I'm putting in the code and I put the field in as [category] with lower space, it doesn't recognize it and change it to uppercase. I thought maybe it was because it was on a subform, but even when I put in a field from the main form, it still doesn't change to upper case.

Note the following information:
1. Main form name is "Vendor". It's Record Source is the "Vendor" table. "Vendor_ID" is the primary key.
2. Sub_form name on the main form is called "Vendor_Categor y_sub". The Source Object for the subform is the form "sub_Vendor_Cat egory". The Link Child and Link Master fields are both "Vendor_ID" .
3. On the form "sub_Vendor_Cat egory", the Record Source is the "Vendor_Categor y" table which contains only "Vendor_ID" and "Vendor_Categor y" fields. The "Vendor Category" field is what I'm trying to filter on.
4. The combo box on the "Vendor" form that I'm using to trigger the filter is called "Vendor_Categor y_Filter".

Just wanted to be thorough. I've checked to see if the [vendor_category] name was duplicated somewhere, but I can't find another instance.

Thanks again for any future help.
Aug 27 '09 #3
ChipR
1,287 Recognized Expert Top Contributor
[Category] in the code should be replaced with the name of the field in the main form's underlying recordset.
Aug 27 '09 #4
bkberg05
43 New Member
yes, did that. Here's my actual code

Me.Filter = "[vendor_category] = '" & Me.Vendor_Categ ory_Filter & "'"
Me.FilterOn = True
Aug 27 '09 #5
ChipR
1,287 Recognized Expert Top Contributor
If it's still asking for a parameter value, then "vendor_categor y" is not the name of a field in the recordset you are trying to filter.
Aug 27 '09 #6
bkberg05
43 New Member
Agreed. The field name is definitely "vendor_categor y". But as it's on a sub-form, somehow it must not be part of the recordset? If I change the name to a field on my Vendor form such as "vendor_nam e" for instance, it recognizes it fine.

Either i'm referring to the field wrong (by not referencing the sub_form name) or the recordset needs to be expanded to include the data in the sub form and i don't know how to do that.
Aug 27 '09 #7
ChipR
1,287 Recognized Expert Top Contributor
To filter the subform, you would use:
subformControlN ame.Form.Filter = ...
Aug 27 '09 #8
bkberg05
43 New Member
Here's what I wrote. It now says 'Object Required' in the debugger. Maybe I don't know how to reference the [vendor_category] field correctly as it is also in the subform...

Vendor_Category _sub.Form.Filte r = "[vendor_category] = '" & Vendor_Category _Filter & "'"
Vendor_Category _sub.Form.Filte rOn = True
Aug 27 '09 #9
ChipR
1,287 Recognized Expert Top Contributor
Make sure that Vendor_Category _sub is the name of the control on the main form.
Aug 27 '09 #10

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