I have recently completed a database (Access 2000) for our factory, which the users will update daily. I am at a different location and need to manage, view and also make changes and updates. Iam probably doing this wrong, but at this point, I update the database and email the whole thing to them, they update and send it back everyday. I have assigned a password for the users and me as admin, and they seem to work. When I open the database, it requires me to enter my password, but the users open the database and it opens without a password and has them logged in as admin.
1. How do I change this?
2. Is there a way to send just the data and not the whole database every time?
What are my options for doing this?
Thanks
8  2143   Rabbit 12,516
Recognized Expert Moderator MVP
I have recently completed a database (Access 2000) for our factory, which the users will update daily. I am at a different location and need to manage, view and also make changes and updates. Iam probably doing this wrong, but at this point, I update the database and email the whole thing to them, they update and send it back everyday. I have assigned a password for the users and me as admin, and they seem to work. When I open the database, it requires me to enter my password, but the users open the database and it opens without a password and has them logged in as admin.
1. How do I change this?
2. Is there a way to send just the data and not the whole database every time?
What are my options for doing this?
Thanks
1) Right now, you are in a workgroup with accounts and passwords. This is a workgroup seperate from your computer login or your network login. It's a security measure within Access itself. The problem is that it does not travel with the database. This means that you must join the workgroup on each computer running Access. Workgroup settings are under Tools > Security.
Short of doing this, if you know that the users aren't adept Access users. You can go to Tools > Startup and from there you can turn off many of menus and commands. This means that when you startup the database file, they won't be able to do much except what you let them. However, there is a bypass key. If you hold shift while opening the file, you bypass the startup settings and have full access to everything.
Either way, it's not very secure.
If you and the users can both upgrade to 2003, you can instead create an mde file from the database which effectively turns off any tampering they can do to the database design and code.
2) If by sending data you mean the data that the users enter, then yes. Either you can have the users export the tables into another database file and send you that. This requires that they have access to the tables, something you may not want. Or you can implement it in the code to export the tables into another database file and have them send it to you.
Thanks Rabbit, That helps.
1.So if I have the users join the workgroup, and I send back an updated version of the database, would the workgroup apply to the updated version, or would they need to join the workgroup everytime, for the password to be required?
2. If I add code to export the tables for data transfer, will it import very easily to update the database the other location? I will need to send it back to the users and it would need to be very simple for them to update things on their end.
Do I have other options for the users and me to both be able to update and use this database from different locations?
I appreciate the help...thanks
Rabbit 12,516
Recognized Expert Moderator MVP
Thanks Rabbit, That helps.
1.So if I have the users join the workgroup, and I send back an updated version of the database, would the workgroup apply to the updated version, or would they need to join the workgroup everytime, for the password to be required?
2. If I add code to export the tables for data transfer, will it import very easily to update the database the other location? I will need to send it back to the users and it would need to be very simple for them to update things on their end.
Do I have other options for the users and me to both be able to update and use this database from different locations?
I appreciate the help...thanks
1) Once they join the workgroup, it applies everytime they open Access; they won't have to rejoin.
2) I have a question about this. When they send you the data, you add to or edit the data and then send it back to them? Or are you talking about new forms, tables, coding and such?
3) Not that I know of but I don't know much about that area. Maybe someone else can give you an answer.
The users will update data daily and send to me. I need to review data daily and also update data with new orders etc. I will want to occasionally make database changes and additions we go along - (new forms, etc) to expand and modify the database and structure.
Rabbit 12,516
Recognized Expert Moderator MVP
The users will update data daily and send to me. I need to review data daily and also update data with new orders etc. I will want to occasionally make database changes and additions we go along - (new forms, etc) to expand and modify the database and structure.
Is it a very big database? If not and if you're going to be making changes so often, I would suggest leaving it as one file. If not, it may be better to seperate the data tables into another file.
Before you say it's very big, have you compacted your database? I suggest turning on the setting that compacts your database when it closes.
It's under Tools > Options > General Tab
NeoPa 32,577
Recognized Expert Moderator MVP
Remote management of a database is made easier if you separate the code (design) from the data. All tables in your database should link to tables in your data database. New versions of the design are then much smaller.
If you have network access to the same area they have network access to then you won't need to move the data database at all. You just both link to the same location.
With a multi-user database compacting on close is not such a great idea. You'd need to schedule this on a regular basis (probably manually).
Thanks, that helps.
1. Do I just use database splitter to separate the data from the code, or is it more complicated?
2. After I separate them, the users add to the database, then email the tables back to me, and I import them somehow into my version of the database?
Sorry if Im confused about something simple, thanks for your help.
Rabbit 12,516
Recognized Expert Moderator MVP
You'd just import the tables into a different database file and then link to them from your main database.
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