Complex query question

[Keith Work]

I have a table with a "Status" column (lookup field to the status
table) and an "Escalation ID" column (which may or may not be filled
in). I want a report that indicates complete or not for 2 categories:
"Escalation " and "Other".

Row headers should be "Escalation " (EscalationID = not null) and
"Other" (EscalationID = null).

Column headers should be "Complete" (Status = "Complete") ,
"Incomplete " (Status <> "Complete") and "Total" (count all).

It's a crosstab query, but I don't know how to make a crosstab sort by
"null or not" and "complete or not" instead of just values.

Any help will be greatly appreciated. Thanks!

Keith

[Allen Browne]

In the Field row of the query, enter:
(EscalationID Is Null)
in one column, and in the next:
(Status <> "Complete")

This will generate a pair of fields containing true or false.
You should be able to generate the crosstab from there.

--
Allen Browne - Microsoft MVP. Perth, Western Australia.
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Keith Work" <wk****@moviela nd.com> wrote in message
news:4a******** *************** ***@posting.goo gle.com...

I have a table with a "Status" column (lookup field to the status
table) and an "Escalation ID" column (which may or may not be filled
in). I want a report that indicates complete or not for 2 categories:
"Escalation " and "Other".

Row headers should be "Escalation " (EscalationID = not null) and
"Other" (EscalationID = null).

Column headers should be "Complete" (Status = "Complete") ,
"Incomplete " (Status <> "Complete") and "Total" (count all).

It's a crosstab query, but I don't know how to make a crosstab sort by
"null or not" and "complete or not" instead of just values.

Any help will be greatly appreciated. Thanks!

Keith

[John Winterbottom]

"Keith Work" <wk****@moviela nd.com> wrote in message
news:4a******** *************** ***@posting.goo gle.com...

I have a table with a "Status" column (lookup field to the status
table) and an "Escalation ID" column (which may or may not be filled
in). I want a report that indicates complete or not for 2 categories:
"Escalation " and "Other".

Row headers should be "Escalation " (EscalationID = not null) and
"Other" (EscalationID = null).

Column headers should be "Complete" (Status = "Complete") ,
"Incomplete " (Status <> "Complete") and "Total" (count all).

It's a crosstab query, but I don't know how to make a crosstab sort by
"null or not" and "complete or not" instead of just values.

you could do it with subqueries, but it will probably be slow

select nz(k.Escalation ID, "Other") AS escalation,
(
select count(*) from keith k2
where k2.Status = "Complete"
and k2.EscalationID = k.EscalationID
) as complete,
(
select count(*) from keith k2
where k2.Status <>"Complete"
and k2.EscalationID = k.EscalationID
) as incomplete,
(
select count(*) from keith k2
where k2.EscalationID = k.EscalationID
) as total
from keith as k
group by k.EscalationID
A better might be to use a derived table to calculate the complete status of
each row as an integer, 1 or zero, and then sum them up.

select A.escalation, sum(A.complete) as complete,
count(*) - sum(A.complete) as incomplete,
count(*) AS total
from
(
select nz(EscalationID ,"Other") as escalation,
IIf(Status="Com plete",1,0) as complete
from keith
) AS A
group by A.escalation

These aren't tested. If you need any more help please post some sample data
with the output you require.

[Keith Work]

Haven't had a chance to try it yet (I will tomorrow), but here's the data
and results I need. I'm converting some job-aids from various sources into a
common tool and need to provide reporting to the managers through the whole
process:

Sample data:

RecordNumber Description Status EscalationID
123 Job aid to do A... Pending 321
234 Job aid to do B... Rewrite 432
345 Job aid to do C... Complete
456 Job aid to do D... Complete 543
567 Job aid to do E... Deleted

I need returned a table that reads thusly:

Complete Incomplete Total
Escalation 1 2 3
Other 1 1 2
Total 2 3 5

Hopefully the formatting doesn't get hosed too badly. Thanks. :)

Keith
"John Winterbottom" <as******@hotma il.com> wrote in message
news:2g******** ****@uni-berlin.de...

"Keith Work" <wk****@moviela nd.com> wrote in message
news:4a******** *************** ***@posting.goo gle.com...

I have a table with a "Status" column (lookup field to the status
table) and an "Escalation ID" column (which may or may not be filled
in). I want a report that indicates complete or not for 2 categories:
"Escalation " and "Other".

Row headers should be "Escalation " (EscalationID = not null) and
"Other" (EscalationID = null).

Column headers should be "Complete" (Status = "Complete") ,
"Incomplete " (Status <> "Complete") and "Total" (count all).

It's a crosstab query, but I don't know how to make a crosstab sort by
"null or not" and "complete or not" instead of just values.
you could do it with subqueries, but it will probably be slow

select nz(k.Escalation ID, "Other") AS escalation,
(
select count(*) from keith k2
where k2.Status = "Complete"
and k2.EscalationID = k.EscalationID
) as complete,
(
select count(*) from keith k2
where k2.Status <>"Complete"
and k2.EscalationID = k.EscalationID
) as incomplete,
(
select count(*) from keith k2
where k2.EscalationID = k.EscalationID
) as total
from keith as k
group by k.EscalationID
A better might be to use a derived table to calculate the complete status

of each row as an integer, 1 or zero, and then sum them up.

select A.escalation, sum(A.complete) as complete,
count(*) - sum(A.complete) as incomplete,
count(*) AS total
from
(
select nz(EscalationID ,"Other") as escalation,
IIf(Status="Com plete",1,0) as complete
from keith
) AS A
group by A.escalation

These aren't tested. If you need any more help please post some sample data with the output you require.

[John Winterbottom]

"Keith Work" <no@spam> wrote in message
news:L7******** ************@co mcast.com...

Haven't had a chance to try it yet (I will tomorrow), but here's the data
and results I need. I'm converting some job-aids from various sources into a common tool and need to provide reporting to the managers through the whole process:

Sample data:

RecordNumber Description Status EscalationID
123 Job aid to do A... Pending 321
234 Job aid to do B... Rewrite 432
345 Job aid to do C... Complete
456 Job aid to do D... Complete 543
567 Job aid to do E... Deleted

I need returned a table that reads thusly:

Complete Incomplete Total
Escalation 1 2 3
Other 1 1 2
Total 2 3 5

this looks ugly but it should work and performance shouldn't be too bad:

select escalation, Incomplete, Complete, Total
from
(
select escalation, sum(c) as complete,
count(*) - sum(c) as Incomplete,
count(*) as total, 0 as sort
from
(
select IIf(EscalationI D is not null,"Escalatio n", "Other")
as escalation,
IIf(Status="Com plete",1,0) as c
from keith
) as A
group by escalation
union all
select "Total", sum(c), count(*)-sum(c), count(*), 1
from
(
select IIf(Status="Com plete",1,0) as c
from keith
) as A
) as B
order by sort

[Keith Work]

Thanks John. I plugged it into my database and replaced "keith" with
the table name but I get a "syntax error in FROM clause". Access also
keeps replacing the first and last parenthesis in the whole statement
with brackets []. I can save it with the brackets, but it asks me what
"escalation " is when I run it.

Sorry I can't help more. I can make sense out of a statement written
but just don't know SQL well enough to troubleshoot it myself. Thanks
again.

Keith

"John Winterbottom" <as******@hotma il.com> wrote in message news:<2g******* *****@uni-berlin.de>...

this looks ugly but it should work and performance shouldn't be too bad:

select escalation, Incomplete, Complete, Total
from
(
select escalation, sum(c) as complete,
count(*) - sum(c) as Incomplete,
count(*) as total, 0 as sort
from
(
select IIf(EscalationI D is not null,"Escalatio n", "Other")
as escalation,
IIf(Status="Com plete",1,0) as c
from keith
) as A
group by escalation
union all
select "Total", sum(c), count(*)-sum(c), count(*), 1
from
(
select IIf(Status="Com plete",1,0) as c
from keith
) as A
) as B
order by sort

[John Winterbottom]

"Keith Work" <wk****@moviela nd.com> wrote in message
news:4a******** *************** **@posting.goog le.com...

Thanks John. I plugged it into my database and replaced "keith" with
the table name but I get a "syntax error in FROM clause". Access also
keeps replacing the first and last parenthesis in the whole statement
with brackets []. I can save it with the brackets, but it asks me what
"escalation " is when I run it.

Sorry I can't help more. I can make sense out of a statement written
but just don't know SQL well enough to troubleshoot it myself. Thanks
again.

What version of Access are you running? I tested this with Access 2003 but
it should work all the way back to Access 2000. If you're still using 97
then we need to modify it slightly - let me know.

[Keith Work]

Found the problem. I had one of our in-house guys take a look and he
found the problem. We changed EscalationsID to [Escalations ID] (the
correct field name - doh!) and that did it.

Excellent code there. Thanks a LOT!

Keith