Change query from textbox on form

[DebbieG]

I have a form based on this query:
SELECT Students.LastSe rDT, OtherInfo.Serve d, OtherInfo.HSGra dYr,
OtherInfo.Activ ePart, OtherInfo.Serve d, Students.SSN, [LastNM] & ", " &
[FirstNM] & " " & [MI] AS Name, Students.LastNM , Students.FirstN M,
Students.MI, Students.DOB, Students.Gender CD, Students.Ethnic ityCD,
Students.Eligib ilityCD, Students.UBInit iative, Students.NCESSc hID,
Students.ProjEn tryDT, Students.ProjRe EntDT, Students.LastSe rDT,
Students.Reason , Students.PartCD , Students.PartLV , Students.NeedCD ,
Students.Assess CD, Students.PSAT, Students.PLAN, Students.EnterG radeLV,
Students.EndGra deLV, Students.EntryG PAScale, Students.CumGPA Entry,
Students.EndGPA Scale, Students.HSGPA1 , Students.HSGPA2 , Students.CollEx amCD,
OtherInfo.NCESS chNM, OtherInfo.Middl eNM, OtherInfo.Curre ntGradeLV,
OtherInfo.Curre ntHSNM, Students.Pictur ePath
FROM Students LEFT JOIN OtherInfo ON Students.SSN = OtherInfo.SSN
WHERE (((Students.Las tSerDT) Is Null)) OR (((OtherInfo.Se rved)=Yes)) OR
((([Forms]![frmStudents]![CheckCriteria])=Yes))
ORDER BY Students.LastNM , Students.FirstN M;

If [Forms]![frmStudents]![CheckCriteria]=No then it shows records WHERE
Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes. (This is the default
when the form is opened.) If [Forms]![frmStudents]![CheckCriteria]=Yes then
it shows every record. It works just like I wanted.
When I click the CheckCriteria checkbox this is called:

Private Sub CheckCriteria_C lick()
'if checkbox = yes then shows all students, else shows current/active
Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

The ComboStudent combobox gets its information from the same query so that
it shows the correct records.

However, now the user wants the option of showing students with a particular
HSGradYr. I have added a textbox called txtGradYear to my form for the user
to enter a year, but I don't know where to go from here.

I'm basically wanting this one query to act in 3 different ways.

1. WHERE Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes

2. WHERE [Forms]![frmStudents]![CheckCriteria]=Yes

3. WHERE OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear]

And I want the ComboStudent to display the appropriate entries for each
WHERE.

I've got it working the first 2 ways, but I cannot figure out how to get the
3rd way to work. I tried:

WHERE (Students.LastS erDT Is Null OR OtherInfo.Serve d=Yes) OR
([Forms]![frmStudents]![CheckCriteria]=Yes) OR
(OtherInfo.HSGr adYr=[forms]![frmStudents]![txtGradYear])

but I didn't get JUST the records where
OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear] which makes sense.

Can anyone help me get what I need?

Thanks in advance,
Debbie

[Salad]

DebbieG wrote:

I have a form based on this query:
SELECT Students.LastSe rDT, OtherInfo.Serve d, OtherInfo.HSGra dYr,
OtherInfo.Activ ePart, OtherInfo.Serve d, Students.SSN, [LastNM] & ", " &
[FirstNM] & " " & [MI] AS Name, Students.LastNM , Students.FirstN M,
Students.MI, Students.DOB, Students.Gender CD, Students.Ethnic ityCD,
Students.Eligib ilityCD, Students.UBInit iative, Students.NCESSc hID,
Students.ProjEn tryDT, Students.ProjRe EntDT, Students.LastSe rDT,
Students.Reason , Students.PartCD , Students.PartLV , Students.NeedCD ,
Students.Assess CD, Students.PSAT, Students.PLAN, Students.EnterG radeLV,
Students.EndGra deLV, Students.EntryG PAScale, Students.CumGPA Entry,
Students.EndGPA Scale, Students.HSGPA1 , Students.HSGPA2 , Students.CollEx amCD,
OtherInfo.NCESS chNM, OtherInfo.Middl eNM, OtherInfo.Curre ntGradeLV,
OtherInfo.Curre ntHSNM, Students.Pictur ePath
FROM Students LEFT JOIN OtherInfo ON Students.SSN = OtherInfo.SSN
WHERE (((Students.Las tSerDT) Is Null)) OR (((OtherInfo.Se rved)=Yes)) OR
((([Forms]![frmStudents]![CheckCriteria])=Yes))
ORDER BY Students.LastNM , Students.FirstN M;

If [Forms]![frmStudents]![CheckCriteria]=No then it shows records WHERE
Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes. (This is the default
when the form is opened.) If [Forms]![frmStudents]![CheckCriteria]=Yes then
it shows every record. It works just like I wanted.
When I click the CheckCriteria checkbox this is called:

Private Sub CheckCriteria_C lick()
'if checkbox = yes then shows all students, else shows current/active
Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

The ComboStudent combobox gets its information from the same query so that
it shows the correct records.

However, now the user wants the option of showing students with a particular
HSGradYr. I have added a textbox called txtGradYear to my form for the user
to enter a year, but I don't know where to go from here.

I'm basically wanting this one query to act in 3 different ways.

1. WHERE Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes

2. WHERE [Forms]![frmStudents]![CheckCriteria]=Yes

3. WHERE OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear]

And I want the ComboStudent to display the appropriate entries for each
WHERE.

I've got it working the first 2 ways, but I cannot figure out how to get the
3rd way to work. I tried:

WHERE (Students.LastS erDT Is Null OR OtherInfo.Serve d=Yes) OR
([Forms]![frmStudents]![CheckCriteria]=Yes) OR
(OtherInfo.HSGr adYr=[forms]![frmStudents]![txtGradYear])

but I didn't get JUST the records where
OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear] which makes sense.

Can anyone help me get what I need?

Thanks in advance,
Debbie

Sometimes what I might do is create a rowsource for a combo without a
filter. Ex:
Select EmpID, EmployeeID from Employees;

I may have a invisible field, I'll call it RowSourceString , on the form
to hold am text value string. When I open the form I enter some code in
the OnOpen event similar to the following

Sub Form_OnOpen
'get the combo boxes rowsource. has no filter or orderby
Me.RowSourceStr ing = Me.ComboboxName .RowSource

'remove the semi-colon if it exists since a ; terminates
'a SQL statement.
If right(Me.RowSou rceString,1) = ";" Then
Me.RowSourceStr ing = Left(Me.RowSour ceString,Len(Me .RowSourceStrin g)-1)
Endif
End Sub

Now whenever values change I can put something in the afterupdate event
of that field to create the filter. Let's say the code field has changed.
Sub Code_AfterUpdat e
Dim strWhere As String

'create the filter. Remember...quot es around
'text fields, # around dates, nothing around numbers
StrWHere = "Where Code = " & Me.Code
'you can add more filtering to this string

'now update the combo box rowsource
Me.ComboBoxName .RowSource = Me.RowSourceStr ing & _
strWhere & " Order By Whatever"
End Sub

[DebbieG]

"Salad" <oi*@vinegar.co m> wrote in message
news:Vh******** *********@newsr ead1.news.pas.e arthlink.net...
DebbieG wrote:

I have a form based on this query:
SELECT Students.LastSe rDT, OtherInfo.Serve d, OtherInfo.HSGra dYr,
OtherInfo.Activ ePart, OtherInfo.Serve d, Students.SSN, [LastNM] & ", " &
[FirstNM] & " " & [MI] AS Name, Students.LastNM , Students.FirstN M,
Students.MI, Students.DOB, Students.Gender CD, Students.Ethnic ityCD,
Students.Eligib ilityCD, Students.UBInit iative, Students.NCESSc hID,
Students.ProjEn tryDT, Students.ProjRe EntDT, Students.LastSe rDT,
Students.Reason , Students.PartCD , Students.PartLV , Students.NeedCD ,
Students.Assess CD, Students.PSAT, Students.PLAN, Students.EnterG radeLV,
Students.EndGra deLV, Students.EntryG PAScale, Students.CumGPA Entry,
Students.EndGPA Scale, Students.HSGPA1 , Students.HSGPA2 , Students.CollEx amCD, OtherInfo.NCESS chNM, OtherInfo.Middl eNM, OtherInfo.Curre ntGradeLV,
OtherInfo.Curre ntHSNM, Students.Pictur ePath
FROM Students LEFT JOIN OtherInfo ON Students.SSN = OtherInfo.SSN
WHERE (((Students.Las tSerDT) Is Null)) OR (((OtherInfo.Se rved)=Yes)) OR
((([Forms]![frmStudents]![CheckCriteria])=Yes))
ORDER BY Students.LastNM , Students.FirstN M;

If [Forms]![frmStudents]![CheckCriteria]=No then it shows records WHERE
Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes. (This is the default
when the form is opened.) If [Forms]![frmStudents]![CheckCriteria]=Yes then it shows every record. It works just like I wanted.
When I click the CheckCriteria checkbox this is called:

Private Sub CheckCriteria_C lick()
'if checkbox = yes then shows all students, else shows current/active
Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

The ComboStudent combobox gets its information from the same query so that
it shows the correct records.

However, now the user wants the option of showing students with a particular HSGradYr. I have added a textbox called txtGradYear to my form for the user to enter a year, but I don't know where to go from here.

I'm basically wanting this one query to act in 3 different ways.

1. WHERE Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes

2. WHERE [Forms]![frmStudents]![CheckCriteria]=Yes

3. WHERE OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear]

And I want the ComboStudent to display the appropriate entries for each
WHERE.

I've got it working the first 2 ways, but I cannot figure out how to get the 3rd way to work. I tried:

WHERE (Students.LastS erDT Is Null OR OtherInfo.Serve d=Yes) OR
([Forms]![frmStudents]![CheckCriteria]=Yes) OR
(OtherInfo.HSGr adYr=[forms]![frmStudents]![txtGradYear])

but I didn't get JUST the records where
OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear] which makes sense.

Can anyone help me get what I need?

Thanks in advance,
Debbie

Sometimes what I might do is create a rowsource for a combo without a
filter. Ex:
Select EmpID, EmployeeID from Employees;

I may have a invisible field, I'll call it RowSourceString , on the form
to hold am text value string. When I open the form I enter some code in
the OnOpen event similar to the following

Sub Form_OnOpen
'get the combo boxes rowsource. has no filter or orderby
Me.RowSourceStr ing = Me.ComboboxName .RowSource

'remove the semi-colon if it exists since a ; terminates
'a SQL statement.
If right(Me.RowSou rceString,1) = ";" Then
Me.RowSourceStr ing = Left(Me.RowSour ceString,Len(Me .RowSourceStrin g)-1)
Endif
End Sub

Now whenever values change I can put something in the afterupdate event
of that field to create the filter. Let's say the code field has changed.
Sub Code_AfterUpdat e
Dim strWhere As String

'create the filter. Remember...quot es around
'text fields, # around dates, nothing around numbers
StrWHere = "Where Code = " & Me.Code
'you can add more filtering to this string

'now update the combo box rowsource
Me.ComboBoxName .RowSource = Me.RowSourceStr ing & _
strWhere & " Order By Whatever"
End Sub
*************** *************** *************** *************** ***********

Thanks so much for your response. I couldn't get my query to work the way I
wanted but you led me in the right path. This is what I did:

Private Sub txtGradYear_Exi t(Cancel As Integer)
Dim x As Variant
x = DCount("*", "OtherInfo" , "HSGradYr = " & Me.txtGradYear)
If x = 0 Then
msg1 = "There are no students in this graduation year."
Response = MsgBox(msg1, vbExclamation, conTitle)
DoCmd.GoToContr ol "txtGradYea r"
Exit Sub
End If

Me.CheckCurrent = False 'based on qselStudents
Me.CheckCriteri a = False 'based on qselStudents

Forms!frmStuden ts.RecordSource = "qselStuden ts2"

Dim strNewSource
strNewSource = "SELECT qselStudents2.S SN, " _
& "Format([SSN],""000-00-0000"") AS Expr1, " _
& "qselStudents2. Name " _
& "FROM qselStudents2;"
Me.ComboStudent .RowSourceType = "Table/Query"
Me.ComboStudent .RowSource = strNewSource

Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

Is putting this in _Exit the best way to go with this? If not, what do you
recommend?

Thanks so much,
Debbie

[Salad]

DebbieG wrote:

"Salad" <oi*@vinegar.co m> wrote in message
news:Vh******** *********@newsr ead1.news.pas.e arthlink.net...
DebbieG wrote:

I have a form based on this query:
SELECT Students.LastSe rDT, OtherInfo.Serve d, OtherInfo.HSGra dYr,
OtherInfo.Act ivePart, OtherInfo.Serve d, Students.SSN, [LastNM] & ", " &
[FirstNM] & " " & [MI] AS Name, Students.LastNM , Students.FirstN M,
Students.MI , Students.DOB, Students.Gender CD, Students.Ethnic ityCD,
Students.Elig ibilityCD, Students.UBInit iative, Students.NCESSc hID,
Students.Proj EntryDT, Students.ProjRe EntDT, Students.LastSe rDT,
Students.Reas on, Students.PartCD , Students.PartLV , Students.NeedCD ,
Students.Asse ssCD, Students.PSAT, Students.PLAN, Students.EnterG radeLV,
Students.EndG radeLV, Students.EntryG PAScale, Students.CumGPA Entry,
Students.EndG PAScale, Students.HSGPA1 , Students.HSGPA2 ,
Students.CollEx amCD,

OtherInfo.NCE SSchNM, OtherInfo.Middl eNM, OtherInfo.Curre ntGradeLV,
OtherInfo.Cur rentHSNM, Students.Pictur ePath
FROM Students LEFT JOIN OtherInfo ON Students.SSN = OtherInfo.SSN
WHERE (((Students.Las tSerDT) Is Null)) OR (((OtherInfo.Se rved)=Yes)) OR
((([Forms]![frmStudents]![CheckCriteria])=Yes))
ORDER BY Students.LastNM , Students.FirstN M;

If [Forms]![frmStudents]![CheckCriteria]=No then it shows records WHERE
Students.Last SerDT Is Null OR OtherInfo.Serve d=Yes. (This is the default
when the form is opened.) If [Forms]![frmStudents]![CheckCriteria]=Yes

then

it shows every record. It works just like I wanted.
When I click the CheckCriteria checkbox this is called:

Private Sub CheckCriteria_C lick()
'if checkbox = yes then shows all students, else shows current/active
Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

The ComboStudent combobox gets its information from the same query so that
it shows the correct records.

However, now the user wants the option of showing students with a

particular

HSGradYr. I have added a textbox called txtGradYear to my form for the

user

to enter a year, but I don't know where to go from here.

I'm basically wanting this one query to act in 3 different ways.

1. WHERE Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes

2. WHERE [Forms]![frmStudents]![CheckCriteria]=Yes

3. WHERE OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear]

And I want the ComboStudent to display the appropriate entries for each
WHERE.

I've got it working the first 2 ways, but I cannot figure out how to get

the

3rd way to work. I tried:

WHERE (Students.LastS erDT Is Null OR OtherInfo.Serve d=Yes) OR
([Forms]![frmStudents]![CheckCriteria]=Yes) OR
(OtherInfo.HS GradYr=[forms]![frmStudents]![txtGradYear])

but I didn't get JUST the records where
OtherInfo.HSG radYr=[forms]![frmStudents]![txtGradYear] which makes sense.

Can anyone help me get what I need?

Thanks in advance,
Debbie

Sometimes what I might do is create a rowsource for a combo without a
filter. Ex:
Select EmpID, EmployeeID from Employees;

I may have a invisible field, I'll call it RowSourceString , on the form
to hold am text value string. When I open the form I enter some code in
the OnOpen event similar to the following

Sub Form_OnOpen
'get the combo boxes rowsource. has no filter or orderby
Me.RowSourceStr ing = Me.ComboboxName .RowSource

'remove the semi-colon if it exists since a ; terminates
'a SQL statement.
If right(Me.RowSou rceString,1) = ";" Then
Me.RowSourceStr ing = Left(Me.RowSour ceString,Len(Me .RowSourceStrin g)-1)
Endif
End Sub

Now whenever values change I can put something in the afterupdate event
of that field to create the filter. Let's say the code field has changed.
Sub Code_AfterUpdat e
Dim strWhere As String

'create the filter. Remember...quot es around
'text fields, # around dates, nothing around numbers
StrWHere = "Where Code = " & Me.Code
'you can add more filtering to this string

'now update the combo box rowsource
Me.ComboBoxName .RowSource = Me.RowSourceStr ing & _
strWhere & " Order By Whatever"
End Sub
*************** *************** *************** *************** ***********

Thanks so much for your response. I couldn't get my query to work the way I
wanted but you led me in the right path. This is what I did:

Private Sub txtGradYear_Exi t(Cancel As Integer)
Dim x As Variant
x = DCount("*", "OtherInfo" , "HSGradYr = " & Me.txtGradYear)
If x = 0 Then
msg1 = "There are no students in this graduation year."
Response = MsgBox(msg1, vbExclamation, conTitle)
DoCmd.GoToContr ol "txtGradYea r"
Exit Sub
End If

You could put the code from the Dim to Endif in the BeforeUpdate event.
I have used code like the following in the past
IF x = 0 then
DoCmd.RunComman d acCmdUndo
SendKeys "{ESC}"
Cancel = True
End If

This will clear out the data that was entered by using the SendKeys. Or
you could simply state
Cancel = True

Then put the rest of the code in the AfterUpdate event. You would want
to check in the AfterUpdate that year is not blank though.

Does qselStudents2 filter on the Year? IOW, does it contain a query to
do the filter you need?

BTW, You don't need to requery if you create a new rowsource.

Oftentimes I do something like
Select qselStudents2.S SN, _
Format([SSN],""000-00-0000"") AS [Soc Sec]
because I turn column headings on. Displaying Expr1 can confuse people.
Just a hint for the future if you turn column headings on


Me.CheckCurrent = False 'based on qselStudents
Me.CheckCriteri a = False 'based on qselStudents

Forms!frmStuden ts.RecordSource = "qselStuden ts2"

Dim strNewSource
strNewSource = "SELECT qselStudents2.S SN, " _
& "Format([SSN],""000-00-0000"") AS Expr1, " _
& "qselStudents2. Name " _
& "FROM qselStudents2;"
Me.ComboStudent .RowSourceType = "Table/Query"
Me.ComboStudent .RowSource = strNewSource

Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

Is putting this in _Exit the best way to go with this? If not, what do you recommend?
I always do what works. If it works for you then that is fine. I do
most of my error validation in BeforeUpdate and execute pass code in the
AfterUpdate.

Ain't debugging fun?

Thanks so much,
Debbie

[DebbieG]

Thank you!
Debbie

"Salad" <oi*@vinegar.co m> wrote in message
news:We******** *********@newsr ead1.news.pas.e arthlink.net...
DebbieG wrote:

"Salad" <oi*@vinegar.co m> wrote in message
news:Vh******** *********@newsr ead1.news.pas.e arthlink.net...
DebbieG wrote:

I have a form based on this query:
SELECT Students.LastSe rDT, OtherInfo.Serve d, OtherInfo.HSGra dYr,
OtherInfo.Act ivePart, OtherInfo.Serve d, Students.SSN, [LastNM] & ", " &
[FirstNM] & " " & [MI] AS Name, Students.LastNM , Students.FirstN M,
Students.MI , Students.DOB, Students.Gender CD, Students.Ethnic ityCD,
Students.Elig ibilityCD, Students.UBInit iative, Students.NCESSc hID,
Students.Proj EntryDT, Students.ProjRe EntDT, Students.LastSe rDT,
Students.Reas on, Students.PartCD , Students.PartLV , Students.NeedCD ,
Students.Asse ssCD, Students.PSAT, Students.PLAN, Students.EnterG radeLV,
Students.EndG radeLV, Students.EntryG PAScale, Students.CumGPA Entry,
Students.EndG PAScale, Students.HSGPA1 , Students.HSGPA2 ,
Students.CollEx amCD,

OtherInfo.NCE SSchNM, OtherInfo.Middl eNM, OtherInfo.Curre ntGradeLV,
OtherInfo.Cur rentHSNM, Students.Pictur ePath
FROM Students LEFT JOIN OtherInfo ON Students.SSN = OtherInfo.SSN
WHERE (((Students.Las tSerDT) Is Null)) OR (((OtherInfo.Se rved)=Yes)) OR
((([Forms]![frmStudents]![CheckCriteria])=Yes))
ORDER BY Students.LastNM , Students.FirstN M;

If [Forms]![frmStudents]![CheckCriteria]=No then it shows records WHERE
Students.Last SerDT Is Null OR OtherInfo.Serve d=Yes. (This is the default
when the form is opened.) If [Forms]![frmStudents]![CheckCriteria]=Yes

then

it shows every record. It works just like I wanted.
When I click the CheckCriteria checkbox this is called:

Private Sub CheckCriteria_C lick()
'if checkbox = yes then shows all students, else shows current/active
Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

The ComboStudent combobox gets its information from the same query so that
it shows the correct records.

However, now the user wants the option of showing students with a

particular

HSGradYr. I have added a textbox called txtGradYear to my form for the

user

to enter a year, but I don't know where to go from here.

I'm basically wanting this one query to act in 3 different ways.

1. WHERE Students.LastSe rDT Is Null OR OtherInfo.Serve d=Yes

2. WHERE [Forms]![frmStudents]![CheckCriteria]=Yes

3. WHERE OtherInfo.HSGra dYr=[forms]![frmStudents]![txtGradYear]

And I want the ComboStudent to display the appropriate entries for each
WHERE.

I've got it working the first 2 ways, but I cannot figure out how to get

the

3rd way to work. I tried:

WHERE (Students.LastS erDT Is Null OR OtherInfo.Serve d=Yes) OR
([Forms]![frmStudents]![CheckCriteria]=Yes) OR
(OtherInfo.HS GradYr=[forms]![frmStudents]![txtGradYear])

but I didn't get JUST the records where
OtherInfo.HSG radYr=[forms]![frmStudents]![txtGradYear] which makes sense.

Can anyone help me get what I need?

Thanks in advance,
Debbie

Sometimes what I might do is create a rowsource for a combo without a
filter. Ex:
Select EmpID, EmployeeID from Employees;

I may have a invisible field, I'll call it RowSourceString , on the form
to hold am text value string. When I open the form I enter some code in
the OnOpen event similar to the following

Sub Form_OnOpen
'get the combo boxes rowsource. has no filter or orderby
Me.RowSourceStr ing = Me.ComboboxName .RowSource

'remove the semi-colon if it exists since a ; terminates
'a SQL statement.
If right(Me.RowSou rceString,1) = ";" Then
Me.RowSourceStr ing = Left(Me.RowSour ceString,Len(Me .RowSourceStrin g)-1)
Endif
End Sub

Now whenever values change I can put something in the afterupdate event
of that field to create the filter. Let's say the code field has changed.
Sub Code_AfterUpdat e
Dim strWhere As String

'create the filter. Remember...quot es around
'text fields, # around dates, nothing around numbers
StrWHere = "Where Code = " & Me.Code
'you can add more filtering to this string

'now update the combo box rowsource
Me.ComboBoxName .RowSource = Me.RowSourceStr ing & _
strWhere & " Order By Whatever"
End Sub
*************** *************** *************** *************** ***********

Thanks so much for your response. I couldn't get my query to work the way

I wanted but you led me in the right path. This is what I did:

Private Sub txtGradYear_Exi t(Cancel As Integer)
Dim x As Variant
x = DCount("*", "OtherInfo" , "HSGradYr = " & Me.txtGradYear)
If x = 0 Then
msg1 = "There are no students in this graduation year."
Response = MsgBox(msg1, vbExclamation, conTitle)
DoCmd.GoToContr ol "txtGradYea r"
Exit Sub
End If

You could put the code from the Dim to Endif in the BeforeUpdate event.
I have used code like the following in the past
IF x = 0 then
DoCmd.RunComman d acCmdUndo
SendKeys "{ESC}"
Cancel = True
End If

This will clear out the data that was entered by using the SendKeys. Or
you could simply state
Cancel = True

Then put the rest of the code in the AfterUpdate event. You would want
to check in the AfterUpdate that year is not blank though.

Does qselStudents2 filter on the Year? IOW, does it contain a query to
do the filter you need?

BTW, You don't need to requery if you create a new rowsource.

Oftentimes I do something like
Select qselStudents2.S SN, _
Format([SSN],""000-00-0000"") AS [Soc Sec]
because I turn column headings on. Displaying Expr1 can confuse people.
Just a hint for the future if you turn column headings on


Me.CheckCurrent = False 'based on qselStudents
Me.CheckCriteri a = False 'based on qselStudents

Forms!frmStuden ts.RecordSource = "qselStuden ts2"

Dim strNewSource
strNewSource = "SELECT qselStudents2.S SN, " _
& "Format([SSN],""000-00-0000"") AS Expr1, " _
& "qselStudents2. Name " _
& "FROM qselStudents2;"
Me.ComboStudent .RowSourceType = "Table/Query"
Me.ComboStudent .RowSource = strNewSource

Me.Requery
Me.ComboStudent .Requery
ShowName = ComboStudent.Co lumn(2)
End Sub

Is putting this in _Exit the best way to go with this? If not, what do you recommend?
I always do what works. If it works for you then that is fine. I do
most of my error validation in BeforeUpdate and execute pass code in the
AfterUpdate.

Ain't debugging fun?

Thanks so much,
Debbie