How to flag updates in a report

[pascapable]

Hi. I am building a database, using Access 2007. I am a beginner. I have created a form that contains self created fields. Various people will be using the data base to input information re projects that they are responsible for. They will then be asked to update their information on weekly basis. I would like my report to flag the updates (e.g. highlight only fields with an updated value). Can this be done either with Access reporting tool or by exporting to Excel? Thanks in advance.

[jimatqsi]

I have an application in which I need to report all the changes to the customer table and the inventory table daily. I do that by making a copy of each table and comparing all the relevant fields (it's not necessary to report changes to many of the fields). I print an exception report each evening showing which fields changed to which customers/items and then I rebuild the snapshot.

Jim

[KSReynolds]

Put an audit trail in your database.

Build a table named tblAuditTrail.
Fields:
AuditTrailID (Autonumber)
DateTime (DateTime)
UserName (text)
FormName (text)
RecordID (Number)
Action (Text)
FieldName (Text)
OldValue (text)
NewValue (text)

Paste in this module and call it:

Sub AuditChanges(IDField As String, UserAction As String)
    On Error GoTo AuditChanges_Err
    Dim cnn As ADODB.Connection
    Dim rst As ADODB.Recordset
    Dim ctl As Control
    Dim datTimeCheck As Date
    Dim strUserID As String
    Set cnn = CurrentProject.Connection
    Set rst = New ADODB.Recordset
    rst.Open "SELECT * FROM tblAuditTrail", cnn, adOpenDynamic, adLockOptimistic
    datTimeCheck = Now()
    strUserID = Environ("USERNAME")
    Select Case UserAction
        Case "EDIT"
            For Each ctl In Screen.ActiveForm.Controls
                If ctl.Tag = "Audit" Then
                    If Nz(ctl.Value) <> Nz(ctl.OldValue) Then
                        With rst
                            .AddNew
                            ![DateTime] = datTimeCheck
                            ![UserName] = strUserID
                            ![FormName] = Screen.ActiveForm.NAME
                            ![Action] = UserAction
                            ![RecordID] = Screen.ActiveForm.Controls(IDField).Value
                            ![Fieldname] = ctl.ControlSource
                            ![OldValue] = ctl.OldValue
                            ![NewValue] = ctl.Value
                            .Update
                        End With
                    End If
                End If
            Next ctl
        Case Else
            With rst
                .AddNew
                ![DateTime] = datTimeCheck
                ![UserName] = strUserID
                ![FormName] = Screen.ActiveForm.NAME
                ![Action] = UserAction
                ![RecordID] = Screen.ActiveForm.Controls(IDField).Value
                .Update
            End With
    End Select
AuditChanges_Exit:
    On Error Resume Next
    rst.Close
    cnn.Close
    Set rst = Nothing
    Set cnn = Nothing
    Exit Sub
AuditChanges_Err:
    MsgBox Err.Description, vbCritical, "ERROR!"
    Resume AuditChanges_Exit
End Sub

[pascapable]

Thanks for your quick reply. Will give it a try shortly.
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@jimatqsi

[pascapable]

Thank you for your quick reply and detailed answer. Looks promising! I may need some more help with your solution as I am a beginner but I will give it a try for sure.
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@KSReynolds

[pascapable]

Building the table and module were quite easy. Thanks. Now where and how do I paste the module in?
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@KSReynolds