How to put a running count on a report in the format of 1st, 2nd, 3rd etc

[Adam Tippelt]

I'm trying to put a running count of the records related to the main record. I know you can set an unbound textbox with the Control Source of =1, and running sum of Over Group, however this only gives integers. What I'm after is adjusting it to display 1st, 2nd, 3rd, 4th etc instead.

Is there a way to do this? I thought about using VBA to do it but as the report opens in print preview it doesn't let you do anything after its loaded.

Thanks in advance.

Adam.

[Adam Tippelt]

Aha, managed to solve this one by myself in the end. For anyone who's interested, I used an unbound textbox (CountField) to count the records Over Group. I then used a second unbound textbox that used a set of nested iif statements as the Control Source:

Me = IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 1, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "st", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 2, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "nd", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 3, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "rd", _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "th")))

This code will look at the texbox containing the record count (CountField), work out what the right most digit is, and apply the additional text accordingly. This then populates in the second textbox.

Hopefully this can help someone else as well, instead of it just looking like I'm talking to myself. :)

Adam.

[NeoPa]

That's a fairly reliable way of finding the ordinal version of a number Adam (Watch out for 11 though).

[Adam Tippelt]

Ah, dammit. I even tried counting in my head looking for dodgy numbers!
I'll need to sort out 12 and 13 as well...cheers for the heads up... =/

[NeoPa]

I'm not going to post a link to another site but searching on "vba ordinal number" finds a few links which show how it can be done either with a formula or with VBA code.

Have fun.

[Adam Tippelt]

I couldn't see any links that offered any suitable suggestions to what I'm trying to achieve, though maybe it's just because it's a Friday afternoon.

I actually edited my original idea to incorporate 11th/12th/13th values, so it now looks like this:

Me = iff(Len([Reports]![MainReport]![SubReport1]![SubReport2]![CountField] >= 2), _
iff(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 2) = 11 _
Or Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 2) = 12 _
Or Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 2) = 13, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "th", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 1, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "st", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 2, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "nd", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 3, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "rd", _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "th")))), _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 1, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "st", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 2, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "nd", _
IIf(Right([Reports]![MainReport]![SubReport1]![SubReport2]![CountField], 1) = 3, _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "rd", _
[Reports]![MainReport]![SubReport1]![SubReport2]![CountField] & "th"))))

However this annoyingly has two problems:
1) It's 2091 characters long (or at least, my version is with correct report names put in), and the control source won't accept it because it's too long.
2) Putting it in a public function and referencing that as the control source also doesn't work, because the form opens in print preview and as it opens the report throws up run time error 2448 - you can't assign a value to this object.

Think I'd better investigate your search idea on Monday morning.
Why is nothing ever simple...

[NeoPa]

That's some pretty strange looking VBA you have there Adam. I doubt it would ever run :-( (iff() doesn't exist and you can't assign a value to Me, etc)

Try this instead :

Dim strOrd As String
Dim lngCard As Long
 
lngCard = Reports!MainReport!SubReport1!SubReport2.CountField
strOrd = lngCard & IIf(((lngCard Mod 100) > 10) And _
                       ((lngCard Mod 100) < 14), "th", _
                       Choose(lngCard Mod 10 + 1, _
                       "th","st","nd","rd","th","th","th","th","th","th"))

[Adam Tippelt]

*sigh* Friday night madness. The IFF was a typo, and should have been IIF.
And I was writing this in a blank VBA window on my database, so I temporarily added the "Me = " bit in to stop the VBA throwing up the "= expected" error everytime I navigated away from the code.
Aside from those obvious mistakes, the code does actually run correctly if you test it on a form. (The problem is that the code is too long for a record source, and the report won't let me run it from VBA)

Regarding your code, I don't understand which event in which I should put it - the main report's report_load? Or an event on subreport2?
Also should the strOrd variable be replaced with the name of the field I want populated with the answer?

I appreciate your help on this.

Adam.

[NeoPa]

Adam Tippelt:
*sigh* Friday night madness. The IFF was a typo, and should have been IIF.

Exactly why we suggest you follow the stipulations in When Posting (VBA or SQL) Code ;-)

Actually, I was only suggesting replacement code for what you already had. If you were to ask I would suggest the Format event of whichever section the control is on (probably Detail in your case).

Adam Tippelt:
Also should the strOrd variable be replaced with the name of the field I want populated with the answer?

The name of the control, but essentially yes. I didn't have much of a context within which to work so I created one. If you're setting the value of a control then the strOrd part is superfluous.

[Adam Tippelt]

Exactly why we suggest you follow the stipulations in When Posting (VBA or SQL) Code ;-)

I never was good at following rules. ;)

Actually, I was only suggesting replacement code for what you already had. If you were to ask I would suggest the Format event of whichever section the control is on (probably Detail in your case).

Oh I didn't realise that - what I designed was originally to go in a control source (albeit 4 times too long...) so wasn't really sure where the VBA should go.

I put the code in Detail_Format - works like a charm!

Thank you yet again NeoPa! :)

Detail format certainly seems to be cropping up more and more often in answers to my questions, clearly I need to go away and learn what it has to offer.

[NeoPa]

You're welcome Adam.

BTW You needn't think of them as rules if you're not comfortable with that idea. They're just common sense really (We just have rules because common sense is far less common than it should be). If members waste the experts time and efforts needlessly then the experts will understand the implication that their time is not appreciated. Which member, if they thought about it, would want to give that impression?

Adam:
Detail format certainly seems to be cropping up more and more often in answers to my questions, clearly I need to go away and learn what it has to offer.

That seems a very good idea. I expect you'll find it quite fascinating, some of what can be done :-)

[Adam Tippelt]

Yeah I meant it more of a joke than a serious answer. :)

I'd like to think I'm clear, even with the occasional typo!

common sense is far less common than it should be

You can certainly say that again...

Anyway, enough of me spamming this thread. Thanks again.