ske 2
New Member
Hi
I've inherited an Access database where there is a form setup which prints out a Job Sheet. This works fine with one record. However I need to set it to loop through several records and print them all out programmaticall y.
This is my code which appears to work fine, but doesn't loop through the records, just prints off the first record however many times there are records to print. This is my code: -
Private Sub cmdOK_Click()
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On Error GoTo Err_cmdOK_Click
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Dim stDocName As String
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Dim stLinkCriteria As String
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Dim db As DAO.Database
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Dim rst As DAO.Recordset
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Dim strdate As String
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Dim strRanger As String
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Dim qryName As String
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Dim tblName As String
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Dim strSQL As String
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Dim i As Integer
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stDocName = "frmJobSheetTrimble"
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tblName = "tblTempJobSheet"
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qryName = "qryJobSheetByDate"
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strSQL = "delete from tblTempJobSheet"
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DoCmd.SetWarnings False
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DoCmd.RunSQL strSQL
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DoCmd.OpenQuery qryName, acViewNormal ' This creates the temporary table to print the record from.
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Set db = CurrentDb()
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Set rst = db.OpenRecordset("tbltempJobSheet")
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i = 0
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MsgBox "You are about to print" & " " & Count & " " & "records.", vbOKCancel
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DoCmd.OpenForm stDocName, , , , , acWindowNormal
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rst.MoveFirst
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Do While Not rst.EOF
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i = i + 1
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If rst![SpecificRiskAss] = True Then
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DoCmd.PrintOut acPages, 1, 2, , , Yes
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End If
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If rst![SpecificRiskAss] = False Then
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DoCmd.PrintOut acPages, 1, 1, , , Yes
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End If
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rst.MoveNext
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Loop
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rst.close
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Set rst = Nothing
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Set db = Nothing
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DoCmd.SetWarnings True
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DoCmd.close acForm, stDocName
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stDocName1 = "frmJobSheetPrinted"
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DoCmd.OpenForm stDocName1, , , stLinkCriteria
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Exit_cmdOK_Click:
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Exit Sub
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Err_cmdOK_Click:
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MsgBox Err.Description
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Resume Exit_cmdOK_Click
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End Sub
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Any help gratefully appreciated.
Thanks
Sandra
4 2133
Hi Sandra,
The simplest solution is to modify the query (qryName) so it selects all the jobs you need instead of just one. You will also need to modify the PrintOut statement as follows: - DoCmd.PrintOut acPrintAll, , , , , Yes
I can't guarantee that this will necesssarily print one job per page. That's another day's work. Have you looked at Access Reports?
JKing 1,206
Recognized Expert Top Contributor
Hi there, I dont quite understand what you're doing here.
First you delete the temporary table, then open a query, open a form and start printing.
Is the query the form's recordsource? Also you don't need to open a query to use it as a recordset.
I believe the multiple copies of the same record is caused by printing the same page numbers over and over. No where in your code are you changing the page numbers or changing the records of the form.
Off the top of my head I think either a) incrementing the page numbers would help or b) filtering the form to equal each specific record print then move to the next record.
ske 2
New Member
Thanks for replying.
I can get the form to print out fine without the IF statements around the printout statement. The reference in the IF statement seems to be the problem.
I know the statements at the beginning are a bit round the houses but I can sort that out later. Unfortunately I need to print out each record one or two sided depending on whether SpecificRiskAss field is ticked.
JKing 1,206
Recognized Expert Top Contributor
You have a variable i that doesn't seem to be used. Upon adding the if statements did you accidentally remove it from the Docmd.PrintOut parameters? Instead of the 1 I think you may actually want to be using the i integer you've created.
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