I have a new case tracking system. The cases table has these fields:
CaseID (Primary Key)
StatusID (looked up in another table - Open, Pending, or Closed)
Status Comment (memo field)
Date&Time (when casse was opened)
ProjectID (looked up in another table - various projects are listed there)
CustomerID (looked up in another table - list of names and other info for each)
Request (memo field)
Result (memo field)
TotalTime (decimal)
I then have another table that keeps track of the steps taken to resolve the cases:
StepTakenID (Primary Key)
CaseID (linked to Cases table)
StepDate&Time (when step was initiated moving forward with the case)
Step (memo field)
I then have another table that keeps track of the resources needed for each step:
ResourceUsedID (Primary Key)
StepTakenID (linked to StepsTaken table)
ResourceID (looked up in another table - list of names and other info for each)
TimeSpent (decimal)
Comments (memo)
=============== =====
Okay, I can run a query that sums up the TimeSpent for all the resources used for all the steps taken for each case
SELECT tblCases.CaseID AS tblCases_CaseID , tblCases.TotalT ime, tblStepsTaken.S tepTakenID AS tblStepsTaken_S tepTakenID, tblStepsTaken.C aseID AS tblStepsTaken_C aseID, tblResourcesUse d.StepTakenID AS tblResourcesUse d_StepTakenID, Sum(tblResource sUsed.TimeSpent ) AS SumOfTimeSpent
FROM (tblCases INNER JOIN tblStepsTaken ON tblCases.CaseID = tblStepsTaken.C aseID) INNER JOIN tblResourcesUse d ON tblStepsTaken.S tepTakenID = tblResourcesUse d.StepTakenID
GROUP BY tblCases.CaseID , tblCases.TotalT ime, tblStepsTaken.S tepTakenID, tblStepsTaken.C aseID, tblResourcesUse d.StepTakenID;
Notice it Sums the TimeSpent fields for each case and give a SumOfTimeSpent. ..and that works.
=============== =====
Okay, I have a form that displays information for each case (I can flip through the cases). I cannot seem to populate the TotalTimeSpent field on my form. I would also like to store this value in the TotalTime field in my Cases table (I know this is abnormal, but I still want to do that).
Thanks for any help!!!
chris.orear at ed.gov
3 1933 MMcCarthy 14,534
Recognized Expert Moderator MVP
It's probable that your query is not editable. If you want to check then run the query outside of the form. If you cannot add a new record then the query is not editable. You will have to approach this differently if you need to edit the data.
I have a new case tracking system. The cases table has these fields:
CaseID (Primary Key)
StatusID (looked up in another table - Open, Pending, or Closed)
Status Comment (memo field)
Date&Time (when casse was opened)
ProjectID (looked up in another table - various projects are listed there)
CustomerID (looked up in another table - list of names and other info for each)
Request (memo field)
Result (memo field)
TotalTime (decimal)
I then have another table that keeps track of the steps taken to resolve the cases:
StepTakenID (Primary Key)
CaseID (linked to Cases table)
StepDate&Time (when step was initiated moving forward with the case)
Step (memo field)
I then have another table that keeps track of the resources needed for each step:
ResourceUsedID (Primary Key)
StepTakenID (linked to StepsTaken table)
ResourceID (looked up in another table - list of names and other info for each)
TimeSpent (decimal)
Comments (memo)
=============== =====
Okay, I can run a query that sums up the TimeSpent for all the resources used for all the steps taken for each case
SELECT tblCases.CaseID AS tblCases_CaseID , tblCases.TotalT ime, tblStepsTaken.S tepTakenID AS tblStepsTaken_S tepTakenID, tblStepsTaken.C aseID AS tblStepsTaken_C aseID, tblResourcesUse d.StepTakenID AS tblResourcesUse d_StepTakenID, Sum(tblResource sUsed.TimeSpent ) AS SumOfTimeSpent
FROM (tblCases INNER JOIN tblStepsTaken ON tblCases.CaseID = tblStepsTaken.C aseID) INNER JOIN tblResourcesUse d ON tblStepsTaken.S tepTakenID = tblResourcesUse d.StepTakenID
GROUP BY tblCases.CaseID , tblCases.TotalT ime, tblStepsTaken.S tepTakenID, tblStepsTaken.C aseID, tblResourcesUse d.StepTakenID;
Notice it Sums the TimeSpent fields for each case and give a SumOfTimeSpent. ..and that works.
=============== =====
Okay, I have a form that displays information for each case (I can flip through the cases). I cannot seem to populate the TotalTimeSpent field on my form. I would also like to store this value in the TotalTime field in my Cases table (I know this is abnormal, but I still want to do that).
Thanks for any help!!!
chris.orear at ed.gov
I ended up adding a button to my form to do the calculations when clicked.
1. create another query to SUM all the total times
2. create a form to use data from the new query and fill in the CASEID based on the alreay-open form
3. create a macro to open the form, use the SetValue to sync up the main form with the tomtal time on the new form, and close the new form
==========
So, I have a query that sums up the resource times for each step
I then have another query that comes and sums those for each case.
I used the form wizard to tell it to use data from an existing form to fill in the CaseID.
PEB 1,418
Recognized Expert Top Contributor
Hi,
Your TotalTimeSpent maybe is a sum of some fields isn't it?
You can Show it using formula in it's control source
=[Field1]+[Field2]+[Field3]
And to save this value in the database
On Form Current Event choose Event procedure
and type:
Me[TotalTimeSpent]=me![Field1]+me![Field2]+Me![Field3]
:)
I have a new case tracking system. The cases table has these fields:
CaseID (Primary Key)
StatusID (looked up in another table - Open, Pending, or Closed)
Status Comment (memo field)
Date&Time (when casse was opened)
ProjectID (looked up in another table - various projects are listed there)
CustomerID (looked up in another table - list of names and other info for each)
Request (memo field)
Result (memo field)
TotalTime (decimal)
I then have another table that keeps track of the steps taken to resolve the cases:
StepTakenID (Primary Key)
CaseID (linked to Cases table)
StepDate&Time (when step was initiated moving forward with the case)
Step (memo field)
I then have another table that keeps track of the resources needed for each step:
ResourceUsedID (Primary Key)
StepTakenID (linked to StepsTaken table)
ResourceID (looked up in another table - list of names and other info for each)
TimeSpent (decimal)
Comments (memo)
=============== =====
Okay, I can run a query that sums up the TimeSpent for all the resources used for all the steps taken for each case
SELECT tblCases.CaseID AS tblCases_CaseID , tblCases.TotalT ime, tblStepsTaken.S tepTakenID AS tblStepsTaken_S tepTakenID, tblStepsTaken.C aseID AS tblStepsTaken_C aseID, tblResourcesUse d.StepTakenID AS tblResourcesUse d_StepTakenID, Sum(tblResource sUsed.TimeSpent ) AS SumOfTimeSpent
FROM (tblCases INNER JOIN tblStepsTaken ON tblCases.CaseID = tblStepsTaken.C aseID) INNER JOIN tblResourcesUse d ON tblStepsTaken.S tepTakenID = tblResourcesUse d.StepTakenID
GROUP BY tblCases.CaseID , tblCases.TotalT ime, tblStepsTaken.S tepTakenID, tblStepsTaken.C aseID, tblResourcesUse d.StepTakenID;
Notice it Sums the TimeSpent fields for each case and give a SumOfTimeSpent. ..and that works.
=============== =====
Okay, I have a form that displays information for each case (I can flip through the cases). I cannot seem to populate the TotalTimeSpent field on my form. I would also like to store this value in the TotalTime field in my Cases table (I know this is abnormal, but I still want to do that).
Thanks for any help!!!
chris.orear at ed.gov
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