A "Copy/Paste" feature into a new record row.....

kcdoell

Good morning everyone:

I created a form and set the default view as a continuous form. Basically the form is displaying records in which the user can add or edit new ones. The record source for this form is a query that I built that is based on a table.

I have been working on this for several weeks and now I have been told that many times when a user wants to create a new record, much of the information that is displayed in a preexisting record is the same. Therefore, instead of rekeying in the same information (only making changes on a couple of the fields) they would like to copy the preexisting row and paste it into the “new” record row that is being displayed (the last row that is displayed) much like one would do in Excel.

Currently I have a before update event for writing new records:

I played around and discovered that I could, using the mouse, right click in one of the rows and select “copy” and then right click in the last row (the new record line) and select “paste”. Actually this was pointed out to me by one of the people I am working with. What happens though, is that the paste action does not take and it creates a “blank” record of which I can then right click in that row (the newly created “blank” one) and paste again the info. Then it works. I say “blank” because it actually did create a record on my table with the YearID, MonthID, & JtnLocationsID via the above mentioned code. These are fields that are not in the displayed rows, hence why I created the code to write new records to the table.

Given the copy and paste mindset of my end user what would be the best approach to easily satisfy their desire to not have to rekey much of the information that is already in previously displayed rows? I am relatively new at this so don’t know what the best solution. One thing to mentioned is that this particular table does not have any fields where duplicates are not allowed. I guess that is one less issue to deal with.

Does anybody have ideas on how they would approach this?

Thanks,

Keith :-)

Apr 8 '08 #1

missinglinq

Here's some sample code to carry selected values from an existing record into a new record, based on a command button placed in the header, but I suppose it could be in the footer.

You can modify it to check for Null values before copying, if you desire.

Linq ;0)>

Apr 8 '08 #2

kcdoell

Linq:

In my continuous form, if I select a row a small arrow button displays in the far left. Actually, you can see this in the attached image. It does not for say highlight visually all the fields in the row. Does that arrow icon mean that it is highlighting all fields in that particular row so I can reference any of the fields via the code?

Thanks for the reply,

Keith.

Apr 8 '08 #3

kcdoell

Here's some sample code ....................

Expand|Select|Wrap|Line Numbers

1. Private Sub CopyPartialRecord2NewRecordButton_Click()
2.  
3. ‘Assign field values to be carried forward to variables
4. MyFirstField = Me.FirstField
5. MySecondField = Me.SecondField
6. MyThirdField = Me.ThirdField
7.  
8. 'Go to a new record
9. DoCmd.GoToRecord , , acNewRec
10.  
11. 'Plug in old values from variables to new record
12. Me.FirstField = MyFirstField
13. Me.SecondField  = MySecondField 
14. Me.ThirdField = MyThirdField 
15.  
16. End Sub

You can modify it to check for Null values before copying, if you desire.

Linq ;0)>

Linq:

So would I have to define the variables like the following:

etc......

Apr 8 '08 #4

missinglinq

This is not actually doing a Copy & Paste, but is assigning the fields to variables, going to a new record, then assigning the value of the variables back to the appropriate fields in the new record, so the fields don't have to be hilighted.

The arrow on the left indicates that particular record is the current record, and the sample code will then copy whichever fields of that record you've assigned it in the code. You simply need to replace Me.FirstField, Me.SecondField, etc. with the actual names for the textboxes you wish to copy.

Linq ;0)>

Apr 8 '08 #5

missinglinq

Sorry, we cross posted! Yes, you need to assign the variables just like it did in Post # 4. If you need more than the example showed, just make up more variable names, like MyFourthField, MyFifthField.

Linq ;0)>

Apr 8 '08 #6

kcdoell

Thanks, I have a meeting now but I will try that solution and get back to you on my result.

Thanks a lot...

Keith

Apr 8 '08 #7

kcdoell

Linq:

Finally got a chance to apply your idea. It worked perfectly! Below is the final solution:

Once again thanks a lot.

I also thought it would be nice if I could get the entire row that is selected to highlight. I put another post out there but no response so far. I saw that I could go to the properties of a field and set the backcolor using the get focus event. That works it highlights the entire column of that field if there are multiple rows displayed. Is there a way to get just the entire row to highlight (the one that is displaying the arrow). I am thinking that this visual is better for the end user rather than the default arrow that displays and I could have an error check to make sure that a row has been selected

Thanks,

Keith.

Apr 9 '08 #8