PHP Mailer to Junk Folder

[ddtpmyra]

Below is the scripts that triggered everytime users update the database and send a blast of emails to the user group. The problem is the email goes to JUNK folder and I wonder though I use the company STMP and company email.

Any idea how to this happened?

#email process starts here
require("class.phpmailer.php");
$mail = new PHPMailer();
$mail->From     = "[e-mail]";
$mail->FromName = "adminr";
$mail->Subject = "New Document";
$mail->Host     = "xx.xx.x.x"; // SMTP server
$mail->Mailer   = "smtp";
 
$query ="SELECT * FROM members" ;
 
$result=@MYSQL_QUERY($query);
while ($row = mysql_fetch_array ($result)) {
            // HTML body
$body  = "Hello <font size=\"4\">" . $row["fname"] . "</font>, <p>";
$body .= " <font size=\"4\"> A NEWdocument is now available for your review" . $row["fileid"] ."</font><p>";
$body .= "Thank You, <br>";
$body .= "Administrator";
 
/ Plain text body (for mail clients that cannot read HTML)
$text_body  = "Hello " . $row["fname"] . ", \n\n";
$text_body .= "New document is now available for your review.\n \n";
$text_body .= "Thank You, \n";
$text_body .= "Administrator";
 
$mail->Body    = $body;
$mail->AltBody = $text_body;
$mail->AddAddress($row["email"], $row["fname"]);
 
if(!$mail->Send())
echo "There has been a mail error sending to " . $row["email"] . "<br>";
// Clear all addresses and attachments for next loop
$mail->ClearAddresses();
$mail->ClearAttachments();
}
 

[code green]

I think you'll find this is down to the filter settings on the receiving email application.
You cannot tamper with a receiver's email settings but you can try to beat the filter.

To avoid emails going to junk or being flagged as spam the content needs adjusting.
This is a fairly dynamic subject but just one word can condemn the email.
A study of this subject is recommended.

Another problem can be attachments. Try zipping them.

[Atli]

I would also reconsider the subject of your mail. Try making it more... like an actual sentence.

Meaning; instead of "New document", try something like "There is a new document ready for you.".

And, also,it's best to use "\r\n" for line-breaks in emails.

[dlite922]

It also has to do with the reputation of the sender's mail server/domain accounts.

I know hotmail junks it if the domain is new and doesn't have an SPF record.

DNSstuff.com use to have a good checking mechanism but that site is not free anymore. That's what I used to correct all the non-standard setting about my domain and mail records.

Also, make sure the email is structured (i.e. has headers, from address, etc).

After all this, then worry about words in your email or attachments.

Good luck,




Dan