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Excel Functions in Access

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Many of us have noticed that there are some very useful functions available to you when using Excel, but these same functions are not available, as standard, in Access.
A particular issue I had recently (and I know others have come across this recently too) is rounding up and down. I know the Excel ROUNDUP() function rounds away from zero rather than upwards specifically, but is still useful in most circumstances.

To allow an Access database to use Excel (and by extension other Office libraries) you need to make the library available (this is on a database level rather than an Access installation level so be aware) simply :
  1. Open (or switch to) the VBA Window (Alt-F11).
  2. From the menus select Tools / References...
  3. Find the relevant library (in this specific case it will be Microsoft Excel 9.0 Object Library for Access 2000 which I'm using here, or whichever is right for your current version of Office).
While you're doing that you'll probably notice a whole bunch of other available references (libraries) which are available to link to.

This will save reproducing a bunch of functions which you may already be familiar with but find, to your disappointment, are not natively available in Access.

When I originally set this up I did some testing badly and thought that the Excel functions were available to SQL in a database that had the Excel library referenced. I subsequently discovered that not to be the case.

However, Public functions in your database are accessible to Jet SQL so if you have a requirement to implement an Excel function it is still possible to do so by the expedient of creating an encapsulating function (defined as Public in your database) which, itself, calls the Excel function. The VBA code in the database CAN access the Excel libraries. It is only Jet SQL that cannot.

Posted by Scott Price

This is a specific example of an Excel function; Forecast(). Called from a VBA code module in Access. (Developed using Access 2003).

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  1. Public Function xlForeCast() As Double
  3. Dim MyDate As Integer 'Will be the point for which you are forecasting, in this case 2007
  4. Dim MyRange() As Variant 'Will be the independent element of the forecast function
  5. Dim MyRange1() As Variant 'Will be the dependent element of the forecast function
  6. Dim MyArray() As Variant 'Temp array to hold the query result set values before being split into the two preceding arrays
  7. Dim db As DAO.Database
  8. Dim rs1 As DAO.Recordset
  9. Dim ls As Integer 'Temp variable to count the rows in the list
  12. Set db = CurrentDb()
  13. Set rs1 = db.OpenRecordset("qryGetHistory") 'Opens the query that feeds the data
  15.     With rs1
  16.         .MoveFirst
  17.         .MoveLast
  18.         ls = .RecordCount
  19.         .MoveFirst
  20.         MyArray() = .GetRows(ls) 'Populate the temporary array with the query results
  21.     End With
  22. 'Split the required data into two arrays, drawing from columns two and three in the query/array
  23. MyRange() = Array(CInt(MyArray(1, 0)), CInt(MyArray(1, 1)), CInt(MyArray(1, 2)), CInt(MyArray(1, 3)), CInt(MyArray(1, 4)))
  24. MyRange1() = Array(CInt(MyArray(2, 0)), CInt(MyArray(2, 1)), CInt(MyArray(2, 2)), CInt(MyArray(2, 3)), CInt(MyArray(2, 4)))
  25. MyDate = CInt(DatePart("yyyy", "July 30")) 'Set the Desired point to forecast for
  26. rs1.Close
  27. Set rs1 = Nothing 'Reset the recordset, releasing memory
  28. Set db = Nothing
  30.     xlForeCast = Excel.WorksheetFunction.Forecast(MyDate, MyRange1, MyRange) 'Calls the Excel forecast function
  32. Erase MyArray 'Reset the Arrays to zero, releasing memory
  33. Erase MyRange
  34. Erase MyRange1
  35. End Function
Oct 11 '07 #1
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