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Split one field on a report into two columns

P: 3
I have a report that when printed has one long column that spans several pages, and has lots of empty space to the side. I want to make this long column wrap into two or three columns on the report so that there isn't so much wasted paper. Is there a way to do this?
Mar 8 '14 #1

✓ answered by jimatqsi

Hi. Welcome to Bytes.com. You'll find a lot of helpful people here.

My thought on this is that you can handle that through the query behind the report. It will take some thought and planning in advance, but essentially, if you want 4 columns you will make 4 joined queries, each of them taking their 1/4 of the data. How you split the data into those 4 parts will be where the thought and planning come in. You can JOIN 4 queries or use UNION to combine 4 queries.

Since I see you are posting for the first time, I realize you may not know what either JOIN or UNION means. Feel free to post back more about your needs on this.

Jim

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6 Replies


Expert 100+
P: 1,240
Hi. Welcome to Bytes.com. You'll find a lot of helpful people here.

My thought on this is that you can handle that through the query behind the report. It will take some thought and planning in advance, but essentially, if you want 4 columns you will make 4 joined queries, each of them taking their 1/4 of the data. How you split the data into those 4 parts will be where the thought and planning come in. You can JOIN 4 queries or use UNION to combine 4 queries.

Since I see you are posting for the first time, I realize you may not know what either JOIN or UNION means. Feel free to post back more about your needs on this.

Jim
Mar 8 '14 #2

100+
P: 104
You can adjust the number of columns in the page setup options in design view. Formatting can be a little tricky but not that bad.
Mar 8 '14 #3

P: 3
jimatqsi, thank you for your response.

You are correct in your assessment of me as a beginner, and although I'm not 100% on what would be involved in A JOIN or UNION, I figured I could do something like that but wanted to avoid it since the data set will be changed over time so the 'thought and planning' step was going to be nearly impossible for my specific application.
Mar 12 '14 #4

Expert 100+
P: 1,240
Actually, I'm intrigued by what GKJR said. I never noticed that column feature in Page Setup. I'm wondering how to use that. I've got a report that I did in a complicated way that I might be able to rewrite very simply with that feature.

Jim
Mar 12 '14 #5

100+
P: 104
I only had to do it once and I didn't really like the report for other reasons. I found that one of the important settings to use is to set the column width to the detail section (check box on the options page). It gets confusing when you're trying to set column spacing and page margins to get everything to look just right. If you're working with a single field on a single line then it's definitely an efficient way display the report.
Mar 13 '14 #6

P: 3
I found the column feature on the page setup to not work for me in this case because I had multiple reports pulling into one master report and the page setup setting don't carry over when you embed one report into another, nor can you apply the setting to just one field in a report.
Mar 18 '14 #7

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