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Forms - How to have many sub-forms in the Detail section of the main form?

P: 91

I have the following Forms:

[Form A] - Main form - Single form type
[Form B] - Continuous form
[Form C] - Continuous form
[Form D] - Continuous form
[Form E] - Continuous form

I want to add [Form B], [Form C], [Form D], [Form E] as sub-form on the mainform [Form A].

The Forms have the following relationship based on the underlying table:

[Form A] 1:M [Form B] 1:M [Form C] M:M [Form D] M:1 [Form E]

I would also like that the forms are linked with each other ie, if I select a record on one of the parent Form, the corresponding child records should come up in the sub-forms.

I have tried doing this by placing:
[Form E] in [Form D]
[Form D] in [Form C]
[Form C] in [Form B]
[Form B] in [Form A]

However, I face two problems with this approach:

1. The continous form change to single form. I get this error - "A form with a subform object cannot have its DefaultView set to Continuous forms. You tried to add a subform to a form in design view. MSAcess will reset the property to Single Form."

2. The final product (Form A with all the sub-form) is not very eye pleasing. All the sub-forms are nested within each other and looks very complicated.

I am attaching the screen shots.
- The second screen shot shows my final product.
- The first screen shot shows the way I would like to see the Form and the Subform.

Could you please advise re my problems?

Many thanks.

PS: I don't have Photoeditor therefore could not attach it as picture.
Attached Files
File Type: doc Form Design.doc (279.5 KB, 173 views)
Mar 30 '12 #1
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3 Replies

Expert Mod 15k+
P: 31,417
  1. Clearly then, you won't be able to have a subform within a form in Continuous Forms view. We can tell you little more than Access already has.
  2. How you design your forms aesthetically is a personal decision. I see very little scope for helping with this. You know what you're after, set the sizes and positions of the various objects such that they result in what you want.
Mar 30 '12 #2

P: 91
Thanks NeoPa.

1. When I create a form using Form wizard with my first three underlying table, I could see that Access created the form with the subform in a "continuous" type. But if I try to do the same by the procedure as mentioned earlier for the 1st three forms, the form changes from continuous to singe. I am not sure why this is so.

2. I was thinking if i could use the Tab for each forms. However, I am wondering how do I link the tabs (Master - Child) if this is possible.

Could you please share your thoughts?

Mar 31 '12 #3

Expert Mod 15k+
P: 31,417
  1. As I said, I can explain little better than Access already has. Subforms are not supported for running any main form in continuous view. IE. If a form has a subform then it cannot be shown in continuous view.
  2. Tabs are largely irrelevant here. They are a perfectly sensible idea for organising data on a form, but the subform setup is the same whether within a tab control (Page) or not.
Apr 1 '12 #4

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