Report underlying query

[phill86]

Hi

I have a report with an underlying query. The criteria in the query points to three different controls on a form. The user has to select client name, start date and end date. I want to be able to let the user select just the client name, and not the start and end dates, then run the report, as well as selecting client name, start and end date. Is this possible?

Regards Phill

SELECT T_ClientDetails.ClientID AS T_ClientDetails_ClientID, T_ActiveSession.SessionID, T_ActiveSession.ClientID AS T_Session_ClientID, T_ClientDetails.FirstName, T_ClientDetails.LastName, T_ClientDetails.Title, T_ClientDetails.OrganizationName, T_ActiveSession.ProjID, T_ArtistProj.ProjBandName, T_Studio.StudioName, T_Studio.StudioDesc, T_ActiveSession.StartDate, T_ActiveSession.EndDate, T_ActiveSession.StartTime, T_ActiveSession.EndTime, T_SessRate.Rate, T_ActiveSession.SessComplete, DateDiff("n",[starttime],[endtime]) AS DateDiffEXP, [datediffexp]\60 & Format([datediffexp] Mod 60,"\:00") AS DateDiffFormatExp, [Rate]/60*[datediffexp] AS TotalExVATExp, Round([vatvalue]/100*[TotalExVATExp],2) AS VATExpr, [TotalExVATExp]+[VATExpr] AS TotalIncVATExpr, T_VATValue.VATValue, T_ArtistProj.ProjectDesc
FROM T_VATValue, T_ClientDetails INNER JOIN (T_Studio INNER JOIN (T_SessRate INNER JOIN (T_ArtistProj INNER JOIN T_ActiveSession ON T_ArtistProj.ProjBandID = T_ActiveSession.ProjID) ON T_SessRate.SessRateID = T_ActiveSession.SessRateID) ON T_Studio.StudioID = T_ActiveSession.StudioID) ON T_ClientDetails.ClientID = T_ActiveSession.ClientID
GROUP BY T_ClientDetails.ClientID, T_ActiveSession.SessionID, T_ActiveSession.ClientID, T_ClientDetails.FirstName, T_ClientDetails.LastName, T_ClientDetails.Title, T_ClientDetails.OrganizationName, T_ActiveSession.ProjID, T_ArtistProj.ProjBandName, T_Studio.StudioName, T_Studio.StudioDesc, T_ActiveSession.StartDate, T_ActiveSession.EndDate, T_ActiveSession.StartTime, T_ActiveSession.EndTime, T_SessRate.Rate, T_ActiveSession.SessComplete, T_VATValue.VATValue, T_ArtistProj.ProjectDesc
HAVING (((T_ClientDetails.ClientID) Like [Forms]![F_ClientSessDRange].[combo7]) AND ((T_ActiveSession.StartDate)>=[forms]![f_ClientSessDrange]![BeginDate] And (T_ActiveSession.StartDate)<=[forms]![f_ClientSessDrange]![EndDate]) AND ((T_ActiveSession.SessComplete)=True));
 

[phill86]

Also is there a way to view all the clients so in the combo box there would be a record that says All Clients

Cheers Phill

[NeoPa]

Try replacing line #4 with :

HAVING ((T_ClientDetails.ClientID Like [Forms]![F_ClientSessDRange].[combo7])
   AND  (T_ActiveSession.StartDate Between Nz([Forms]![f_ClientSessDrange]![BeginDate],#1/1/1900#)
                                   And     Nz([Forms]![f_ClientSessDrange]![EndDate],#12/31/9999#)
   AND  (T_ActiveSession.SessComplete))

[NeoPa]

Alternatively, it's possible to open a Report, specifying a WhereCondition parameter that filters it on-the-fly.

For the record, I suggest you clear the date and client filtering from the query itself, and build a string dynamically in your code.

[phill86]

Thanks Neopa great help

[NeoPa]

@phill86
Yes.

If you specify the RecordSource of the ComboBox as having an extra column which is set to be the default returned value of the control, but is not visible, You would need to ensure the value matching the "All Clients" entry is set to "*".

[OldBirdman]

Also is there a way to view all the clients so in the combo box there would be a record that says All Clients

I'm assuming the ComboBox has 2 columns, ID and Name, that ID is a key. and you mean row, not record, in "...be a record that...". The following SQL statement illustrates how such a combo might be filled. The WHERE clause is for illustration, and might not be needed.

SELECT tClients.Key AS ID, tClients.Name AS Name
FROM tClients
WHERE (((tClients.Key)<10)) UNION SELECT -1 AS ID, "<<Select All>>" AS Name FROM tClients ORDER BY Name;

Test for combobox.value = -1 to see if "<<Select All>>" chosen.