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Calender control and listing last 5 payments made

77
Good morning,

I am making a database to keep track of payments made by villagers on account of purchasing solar lanters. the rule is the payment can be made in small amounts each month. now wat i want is how do i show the last 5 payments made by a particular villager.

for eg.

cost of the solar lantern is Rs. 3000
initial payment made - 500
balance - Rs 2500

next month - 500
nex - 500
next 100
next 200

so if the user wants to generate a report to see the last 5 payments made by a villager, wat do i do...do i define an array and how do i design a field in the table...

secondly, how do i add a calender control in a form.

thanks in advance
Sajit
Mar 4 '08 #1
31 2152
Rabbit
12,516 Expert Mod 8TB
You just need to use a subquery that returns a SELECT TOP 5.
Mar 4 '08 #2
sajitk
77
You just need to use a subquery that returns a SELECT TOP 5.
where do i write this subquery....and how do i design my table. do i store this in one field or do i store the value in 5 different fields.

and in the form, do i use an array to store these value.....

just be more specific on this count please.

How do i incorporate a calender control....

Thanks in advance
Mar 5 '08 #3
NeoPa
32,556 Expert Mod 16PB
Sajit,

You need to put your questions in separate threads.
We'll deal with the last 5 payments in this one as I know nothing about Calendar controls.
To tell you more about how to select what you need from your table(s) we need you to tell us about how your tables are laid out.
Please provide table meta in the following form (copy and paste from the reply screen for help with that).
Expand|Select|Wrap|Line Numbers
  1. Table name = [YourTable]
  2. RecordID; Numeric; PK
  3. Name; String
  4. DateAdded; Date/Time
  5. Parent; Numeric; FK
Mar 5 '08 #4
sajitk
77
Dear NeoPa,

The structure is as follows :
Expand|Select|Wrap|Line Numbers
  1. Table name: [Beneficiary]
  2.  
  3. solar lantern no; Numeric 
  4. cost of lantern; Numeric
  5. payment; Numeric
  6. balance; Numeric
in the payment field, i am storing the value of last payment. the balance amount gets updated automatically. this was simple

this was the initial requirement, so i made this application like this. Now they want to report the last 5 payments made by the beneficiary.

so how do i change my recordset for this new requirement

sajit
Mar 6 '08 #5
NeoPa
32,556 Expert Mod 16PB
Nowhere in the record structure do you identify the villager connected with this payment. This cannot work like this. Further progress is not possible without this info and without a workable design.
Mar 6 '08 #6
sajitk
77
Nowhere in the record structure do you identify the villager connected with this payment. This cannot work like this. Further progress is not possible without this info and without a workable design.
Sorry,

I have given you an incomplete structure

Table Name: Beneficiary

Name of the villager - Text
Solar Lantern No - Numeric (Primary Key)
Address - Text
etc ...etc


Table Name : Payment

Solar Lantern No. - Foreign key
Amt of Solar Lantern - Numeric
Payment - Numeric
Balance payment - Numeric


Hope this solves your confusion...thanks in advance

Sajit
Mar 7 '08 #7
NeoPa
32,556 Expert Mod 16PB
This is not incomplete information - This is simply wrong information. Even the field names have changed between versions.

Please confirm that my updated structure (I even had to do it again for you as your layout is still not following the layout requested) is correct before I even think of spending more time looking at this.
Expand|Select|Wrap|Line Numbers
  1. Table name: [Beneficiary]
  2. Field; Type; IndexInfo
  3. Name of the villager; Text
  4. Solar Lantern No; Numeric; PK
  5. etc
Expand|Select|Wrap|Line Numbers
  1. Table name: [Payment]
  2. Field; Type; IndexInfo
  3. Solar Lantern No; Numeric; FK
  4. Cost Of Lantern; Numeric
  5. Payment; Numeric
  6. Balance; Numeric
Mar 7 '08 #8
sajitk
77
ok this is correct.....

thanks

Sajit

This is not incomplete information - This is simply wrong information. Even the field names have changed between versions.

Please confirm that my updated structure (I even had to do it again for you as your layout is still not following the layout requested) is correct before I even think of spending more time looking at this.
Expand|Select|Wrap|Line Numbers
  1. Table name: [Beneficiary]
  2. Field; Type; IndexInfo
  3. Name of the villager; Text
  4. Solar Lantern No; Numeric; PK
  5. etc
Expand|Select|Wrap|Line Numbers
  1. Table name: [Payment]
  2. Field; Type; IndexInfo
  3. Solar Lantern No; Numeric; FK
  4. Cost Of Lantern; Numeric
  5. Payment; Numeric
  6. Balance; Numeric
Mar 10 '08 #9
NeoPa
32,556 Expert Mod 16PB
I've picked this up to look at it again, and I now find that there is no date information in either of the tables. As you are asking for the "last 5 payments" there surely MUST be a date field. If you don't currently have one in your table then this cannot be done unless and until you add one in. If you do have one but haven't told me about it then you have been wasting my time. I did ask for the information more than once and eventually even proposed the layout for you to accept, which you did.

Please explain what is going on here as my patience is wearing thin.
Mar 10 '08 #10
sajitk
77
Dear NeoPa,

I know you are running out of patience...but please bear with me as i am new to access. Had i been an expert, then i wouldnt have come to this forum for help.

Okay there is a payment date in the payment table

would be great if you can be a bit patient and help me on this. now, if there is something else which is missing please assume it is there and lets get this problem solved.

Thanks in advance for the patient hearning

Sajit


I've picked this up to look at it again, and I now find that there is no date information in either of the tables. As you are asking for the "last 5 payments" there surely MUST be a date field. If you don't currently have one in your table then this cannot be done unless and until you add one in. If you do have one but haven't told me about it then you have been wasting my time. I did ask for the information more than once and eventually even proposed the layout for you to accept, which you did.

Please explain what is going on here as my patience is wearing thin.
Mar 11 '08 #11
sajitk
77
Dear NeoPa,

so now the 2 tables contains the following fields :
Expand|Select|Wrap|Line Numbers
  1. Table name: [Beneficiary]
  2. Field; Type; IndexInfo
  3. Name of the villager; Text
  4. Solar Lantern No; Numeric; PK
Expand|Select|Wrap|Line Numbers
  1. Table name: [Payment]
  2. Field; Type; IndexInfo
  3. Solar Lantern No; Numeric; FK
  4. Cost Of Lantern; Numeric
  5. Payment; Numeric
  6. Payment date; Date/Time
  7. Balance; Numeric
NeoPa, if you think there is a need to change the structure of the tables (in order to achieve the objective), please feel free to do so.

Looking fwd to hear from you.

Sajit
Mar 11 '08 #12
NeoPa
32,556 Expert Mod 16PB
...
I know you are running out of patience...but please bear with me as i am new to access. Had i been an expert, then i wouldnt have come to this forum for help.
...
Sajit,

I will continue to help as long as I can.
You should understand though, that your inexperience at Access is not related to why I am not pleased with your posts. If I ask you to check something, then I expect you to check it before replying. I can guess the answer just as well as you can, but if it's wrong then we all just get confused.
I'm trying to be careful not to send you in the wrong direction. That's why I need clear and reliable information.

I don't think I will need more changes to the structure now as I would guess this is enough to produce what we need. Give me a little time and I will get some SQL together for you.
Mar 11 '08 #13
NeoPa
32,556 Expert Mod 16PB
The following is the basic SQL for your query. If you're going to create this in your code then you can replace the [Enter Solar Lantern No] parameter (Line #9) with a previously selected value. If it is going to be the source for another object (Form or Report) then you can open the object with a Filter parameter instead, and leave out line #9 altogether.
Expand|Select|Wrap|Line Numbers
  1. SELECT TOP 5 tB.[Name of the Villager],
  2.              tB.[Solar Lantern No],
  3.              tP.[Payment Date],
  4.              tP.[Cost Of Lantern],
  5.              tP.[Payment],
  6.              tP.[Balance]
  7. FROM [Beneficiary] AS tB INNER JOIN [Payment] AS tP
  8.   ON tB.[Solar Lantern No]=tP.[Solar Lantern No]
  9. WHERE tB.[Solar Lantern No]=[Enter Solar Lanter No]
  10. ORDER BY tP.[Payment Date] DESC
Mar 11 '08 #14
sajitk
77
Thanks NeoPa,

this works fine.

A couple of more queries:

Scenario IScenario I

I am entering a new record

1. I enter all the Beneficiary details in the Beneficiary form - linked to the Beneficiary table

2. I enter the Payment details in the payment form. In this form, I have a combo box containing all Solar lantern Nos extracted by a simple query. Now, what I want is that when a Lantern No is selected, the Name of the Beneficiary (FROM the BENEFICIARY table] is displayed.

Scenario IIScenario II

Lets take an example for better understanding:

In the payment form, I am updating a payment for a particular Solar Lantern No.
Lets assume Solar Lantern No = 1

when Solar Lantern No is making First payment
SL No = 1
Cost of S Lantern = 3500
Payment = 500
Payment date = 01/01/08 (dd/mm/yy)
Balance = 3000


Second Payment

SL No = 1
Cost of S Lantern = 3500 (this should come automatically)
Payment = 500
Payment date = 01/02/08
Balance = 2500 (this balance should be automatically updated)

so now the payment table will contain 2 records for Solar Lantern No 1.

Solar Lantern No Cost of Solar Lantern Payment Payment date Balance
1 3500 500 01/01/08 3000
1 3500 500 01/02/08 2500


Creating another table called Balance will do good, when we are generating records.

Balance table can contain:

Solar Lantern No (FK)
Balance Numeric

Would be grateful if you could help me in solving the 2 scenarios....A patient reading would make things easier.

Pls suggest.

Thanks

Sajit

The following is the basic SQL for your query. If you're going to create this in your code then you can replace the [Enter Solar Lantern No] parameter (Line #9) with a previously selected value. If it is going to be the source for another object (Form or Report) then you can open the object with a Filter parameter instead, and leave out line #9 altogether.
Expand|Select|Wrap|Line Numbers
  1. SELECT TOP 5 tB.[Name of the Villager],
  2.              tB.[Solar Lantern No],
  3.              tP.[Payment Date],
  4.              tP.[Cost Of Lantern],
  5.              tP.[Payment],
  6.              tP.[Balance]
  7. FROM [Beneficiary] AS tB INNER JOIN [Payment] AS tP
  8.   ON tB.[Solar Lantern No]=tP.[Solar Lantern No]
  9. WHERE tB.[Solar Lantern No]=[Enter Solar Lanter No]
  10. ORDER BY tP.[Payment Date] DESC
Mar 12 '08 #15
NeoPa
32,556 Expert Mod 16PB
...Scenario IScenario I

I am entering a new record

1. I enter all the Beneficiary details in the Beneficiary form - linked to the Beneficiary table

2. I enter the Payment details in the payment form. In this form, I have a combo box containing all Solar lantern Nos extracted by a simple query. Now, what I want is that when a Lantern No is selected, the Name of the Beneficiary (FROM the BENEFICIARY table] is displayed.
...
Set up the ComboBox to contain more than one column.
Include the name field as a visible column and when the [Solar Lantern No] is selected the name will also be visible.
Mar 12 '08 #16
NeoPa
32,556 Expert Mod 16PB
...
Scenario II Scenario II

Lets take an example for better understanding:

In the payment form, I am updating a payment for a particular Solar Lantern No.
Lets assume Solar Lantern No = 1

when Solar Lantern No is making First payment
SL No = 1
Cost of S Lantern = 3500
Payment = 500
Payment date = 01/01/08 (dd/mm/yy)
Balance = 3000


Second Payment

SL No = 1
Cost of S Lantern = 3500 (this should come automatically)
Payment = 500
Payment date = 01/02/08
Balance = 2500 (this balance should be automatically updated)

so now the payment table will contain 2 records for Solar Lantern No 1.

Solar Lantern No Cost of Solar Lantern Payment Payment date Balance
1 3500 500 01/01/08 3000
1 3500 500 01/02/08 2500


Creating another table called Balance will do good, when we are generating records.

Balance table can contain:

Solar Lantern No (FK)
Balance Numeric

Would be grateful if you could help me in solving the 2 scenarios...
I VERY strongly recommend that you do NOT store the balance in this way (or at all).

Balances should always be worked out (using queries etc) from the basic data.

Please read Normalisation and Table structures to get a background of why this should be done this way. I'm afraid it's a little bit of a complicated subject, but it's been written in a way to make it easier to understand.
Mar 12 '08 #17
NeoPa
32,556 Expert Mod 16PB
...A patient reading would make things easier.
...
Until you answer a question you needn't worry about the reading of it.
You just worry about writing the question clearly and answering any questions put to you carefully and accurately.

You'll be pleased to know that your latest question was easy to read and understand and therefore had a much quicker reply.
Mar 12 '08 #18
sajitk
77
Thanks NeoPa,

This works well. Now I have encountered with a new problem.

The Scenario:

My Payment details table contains the following records
Expand|Select|Wrap|Line Numbers
  1. Solar Lantern No  Cost_SL  Payment  Paymentdate  Balance
  2.        3           2500      500     03/16/08      2000
  3.        3           2500      500     04/16/08      2000
  4.        4           2500      200     05/10/08      2300
Now the problem

Before entering the the payment details: the user would like to see the balance (if any) amount for a particular Solar Lantern No. If there is a balance, then he will proceed to enter the payment details.

What I want......

On the form called Paymentdts.frm, I have a combo box containing the list of SLNos. The user selects the SLNo, the moment, the selection is done a sub-form (Paymentdts-subfrm.frm) should appear (Recordsource: is the below mentioned query) that should display the result of the query.
Expand|Select|Wrap|Line Numbers
  1. SELECT Cost_SL, sum(Payment) AS [Total Payment Made], (Cost_SL-sum(Payment)) AS Balance
  2. FROM [Payment details]
  3. WHERE [Payment details].[solar lantern no]=Combo0.Text 
  4. GROUP BY Cost_SL;
-------

This query gives me the result, but I am not able to trap the value of the combo-box on the Paymentdts.frm and display the result for a particular SLNo.
Hpe my explaination makes sense to you....

Thanks in advance

Sajit
Mar 13 '08 #19
sajitk
77
This works fine, NeoPa. But what if i want to display the Name of the Beneficiary on a text Box.

How do we do that.

Sajit
Mar 13 '08 #20
NeoPa
32,556 Expert Mod 16PB
This works fine, NeoPa. But what if i want to display the Name of the Beneficiary on a text Box.

How do we do that.

Sajit
Is the [Name of the Beneficiary] available in a ComboBox somewhere?
If yes then :
What's the name of the ComboBox?
Is it the default column?

Try to ask only one question at a time. Normally I would insist that each question go in a separate thread (as per the rules), but now I have some understanding of what you're working with I don't want to waste that or to get anyone else to have to go through what I have already.

Asking more than one question at a time is only likely to cause further confusion though, so please keep it to just the one at a time in future.

I will look at your other question though when I can.
Mar 13 '08 #21
NeoPa
32,556 Expert Mod 16PB
Can you explain to me why the field you called [Cost Of Solar Lantern] (but now seems to be called [Cost_SL] for some reason) is listed as a field in the [Payments] table rather than the [Beneficiary] table?

This is clearly NOT an attribute of a payment, and equally clearly IS an attribute of the lantern itself (or villager if you prefer). It will be hard to design a solution where the fields are in the wrong place like this.

My advice would be to have the lantern cost in the [Beneficiary] table instead of the [Payment] one.
Mar 13 '08 #22
sajitk
77
Like you have advised earlier, i have a combo box which displays the Solar Lantern No and the Name of the Beneficiary together. the name of combo-box is SLNo.

I will take care to write only one question at a time....the reason why i tried to accommodate more than one question is that there is a big time difference between you and me.....so if i ask you a question, i can see the reply on the morning of next day....and more importantly i have a deadline...i need to finish this by month end....

thanks
Sajit

Is the [Name of the Beneficiary] available in a ComboBox somewhere?
If yes then :
What's the name of the ComboBox?
Is it the default column?

Try to ask only one question at a time. Normally I would insist that each question go in a separate thread (as per the rules), but now I have some understanding of what you're working with I don't want to waste that or to get anyone else to have to go through what I have already.

Asking more than one question at a time is only likely to cause further confusion though, so please keep it to just the one at a time in future.

I will look at your other question though when I can.
Mar 14 '08 #23
sajitk
77
OK....i will make a note of it.....and make the necessary change in it.....



Can you explain to me why the field you called [Cost Of Solar Lantern] (but now seems to be called [Cost_SL] for some reason) is listed as a field in the [Payments] table rather than the [Beneficiary] table?

This is clearly NOT an attribute of a payment, and equally clearly IS an attribute of the lantern itself (or villager if you prefer). It will be hard to design a solution where the fields are in the wrong place like this.

My advice would be to have the lantern cost in the [Beneficiary] table instead of the [Payment] one.
Mar 14 '08 #24
NeoPa
32,556 Expert Mod 16PB
...
I will take care to write only one question at a time....the reason why i tried to accommodate more than one question is that there is a big time difference between you and me.....so if i ask you a question, i can see the reply on the morning of next day....and more importantly i have a deadline...i need to finish this by month end....
...
If you want to ask more than 1 question at a time, it can be done.
What you must do for that is to mark each question clearly with an indicator (a capital letter) so that I know which questions I'm dealing with. Any further comments (and my answers) should always be tagged with this letter so that it is clear which question it is about.

It is important that everything is tagged then if we do it this way.
Mar 14 '08 #25
NeoPa
32,556 Expert Mod 16PB
Like you have advised earlier, i have a combo box which displays the Solar Lantern No and the Name of the Beneficiary together. the name of combo-box is SLNo.
...
What is the query or table that fills up [SLNo] with data. If it's directly off a table I need to know the layout of the table as I need to write some code that gets the correct item from the currently selected line of [SLNo].
The basic format of the procedure will be (I have guessed the name of the TextBox is txtBeneficiary - if not simply change the code to match your TextBox name) :
Expand|Select|Wrap|Line Numbers
  1. Private Sub SLNo_AfterUpdate()
  2.   Me.txtBeneficiary = Me.SLNo.Column(X)
  3. End Sub
I don't know the value of X until you answer my question, but you can find the number easily by seeing which column the Beneficiary name is in. If it's the first column then X=0. If it's the second column then X=1. Etc.
Mar 14 '08 #26
sajitk
77
Good morning NeoPa,

I am repeating my requirement.

In the payment form, i want to enter the payment details. the user selects the SL No from the combobox and the relevant name of the beneficiary and cost of the lantern should come.

The query that fills up SLNo is

[PHP]"Select SLNo from Beneficiary" [/PHP]

the moment the user selects the SLNo from the combo - Box or when the combo-box looses focus, the name of the beneficiary and the cost of lantern should appear.

the table layout of Beneficiary is as follows:

SLNo, int
Name of Beneficiary, text
Cost of Solar Lantern, Int


The layout of the Payments table is :
SLNo, Int
Payment, int
Payment date, date / time
Balance, int

Hpe you had a nice and good weekend..

Sajit
Mar 17 '08 #27
NeoPa
32,556 Expert Mod 16PB
Like you have advised earlier, i have a combo box which displays the Solar Lantern No and the Name of the Beneficiary together. the name of combo-box is SLNo.
In the payment form, i want to enter the payment details. the user selects the SL No from the combobox and the relevant name of the beneficiary and cost of the lantern should come.

The query that fills up SLNo is

[PHP]"Select SLNo from Beneficiary" [/PHP]
I hope you can see this doesn't add up.
One of these can be true but it is impossible for them both to be true.

I can only help you if you provide me with correct information. I only know what you tell me about your database, but I can tell when certain things CAN't be true.

If you keep giving me wrong information like this, we will never get anywhere.
Mar 17 '08 #28
sajitk
77
NeoPa,

Just see the flow of events:

1. First entry is made in Beneficiary form.......and then the payment entry is done........so the SLNO combo box in the payment form is always updated, as the query picks the SLNO from the Beneficiary table.

2. Even if the user goes to the payment entry form, he can enter the payment details of an existing Solar Lantern No only.

Hope you are getting the picture.

Sajit


I hope you can see this doesn't add up.
One of these can be true but it is impossible for them both to be true.

I can only help you if you provide me with correct information. I only know what you tell me about your database, but I can tell when certain things CAN't be true.

If you keep giving me wrong information like this, we will never get anywhere.
Mar 18 '08 #29
NeoPa
32,556 Expert Mod 16PB
Oh this is something!

You keep giving me incorrect (contradictory) information and now you're implying that I'm not clever enough to follow what you're saying.

If you really think that's the case, perhaps you would like to explain the posts that I brought to your attention in such a way that indicates I've made a mistake. I'm happy to look again in case, but I notice you haven't given any such explanation yet.

I appreciate that English is not your first language, but if you're having problems with that just say so. What is not acceptable is to try to imply that I am simply not able to understand what you're posting just to avoid admitting that you keep posting incorrect information.
Mar 18 '08 #30
sajitk
77
Sorry, NeoPa,

I just dont understand wat you are saying. where in my scrap have i claimed that you dont understand anything....anyways....if you think i am not at your level in Access (had i been to your mark, i would never come to this site for help).... then, thank you for all the possible help which u did to make my application.

it seems that i have hurted your ego....and i would also like to bring to your kind attention that English was my first language.

Thanks
Sajit




Oh this is something!

You keep giving me incorrect (contradictory) information and now you're implying that I'm not clever enough to follow what you're saying.

If you really think that's the case, perhaps you would like to explain the posts that I brought to your attention in such a way that indicates I've made a mistake. I'm happy to look again in case, but I notice you haven't given any such explanation yet.

I appreciate that English is not your first language, but if you're having problems with that just say so. What is not acceptable is to try to imply that I am simply not able to understand what you're posting just to avoid admitting that you keep posting incorrect information.
Mar 19 '08 #31
NeoPa
32,556 Expert Mod 16PB
Sorry, NeoPa,
...
it seems that i have hurted your ego....and i would also like to bring to your kind attention that English was my first language.

Thanks
Sajit
Sajit, I suspect that your insulting me was unintentional so I can't really stay upset when an insult is not intended.

I can only assume that you meant to indicate that English is NOT your first language rather than that it is (as you actually state).

I find that communicating with you at any kind of detailed level (necessary for providing technical help) is beyond our capabilities. It is necessary for me to have my questions answered accurately and this is not happening. For entirely understandable reasons, of course. Regardless of the reasons though, I can only help if I have particular information, which I don't have.

Good luck with your project.
Mar 19 '08 #32

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The next Access Europe meeting will be on Wednesday 6 Mar 2024 starting at 18:00 UK time (6PM UTC) and finishing at about 19:15 (7.15PM). In this month's session, we are pleased to welcome back...
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by: jfyes | last post by:
As a hardware engineer, after seeing that CEIWEI recently released a new tool for Modbus RTU Over TCP/UDP filtering and monitoring, I actively went to its official website to take a look. It turned...
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by: ArrayDB | last post by:
The error message I've encountered is; ERROR:root:Error generating model response: exception: access violation writing 0x0000000000005140, which seems to be indicative of an access violation...
1
by: CloudSolutions | last post by:
Introduction: For many beginners and individual users, requiring a credit card and email registration may pose a barrier when starting to use cloud servers. However, some cloud server providers now...
1
by: Defcon1945 | last post by:
I'm trying to learn Python using Pycharm but import shutil doesn't work
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by: Faith0G | last post by:
I am starting a new it consulting business and it's been a while since I setup a new website. Is wordpress still the best web based software for hosting a 5 page website? The webpages will be...

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