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Need to Collect Resume Data from External Employees

What is the best approach to collect and load Employee Resume Data
from External Employees who may not have Microsoft access? If is
likely they will have Microsoft Word, but not Microsoft Access.

Is there any type of form/template that I could send to employees to
fill out and send back for me to import into the Access Database?

Or should I consider a Word Forms with some type of data extractor for
loading into Access database? and if so, what type of extractor
mechanism should I use?

Sep 18 '07 #1
4 3188
On Sep 18, 5:16 pm, shelley_2000 <shelley_2...@comcast.netwrote:
What is the best approach to collect and load Employee Resume Data
from External Employees who may not have Microsoft access? If is
likely they will have Microsoft Word, but not Microsoft Access.

Is there any type of form/template that I could send to employees to
fill out and send back for me to import into the Access Database?

Or should I consider a Word Forms with some type of data extractor for
loading into Access database? and if so, what type of extractor
mechanism should I use?
If it worked, you would have to import them one at a time. A better
solution is to allow them to input the data through a company
website. If you have to do it the hard way, then you have a couple of
choices:
1) Send out a Word doc, and have them fill it in, send it in, and then
you (or someone) would type it in.
2) Use VBA and Word to create an input sheet that validates data and
exports the data to a textfile.
The second option is possible, but it would take a great deal of
time. How many employees are we talking about? If it is less than
20, then option 1 is the faster way.

Sep 19 '07 #2
On Tue, 18 Sep 2007 15:16:31 -0700, shelley_2000
<sh**********@comcast.netwrote:

Most people have their resume in Word format. Parsing it and sticking
it into a database is a non-trivial exercise.
There are many commercial products that do this; evaluate those.
You could have a set of web pages you would invite candidates to fill
out. Or pay for access to an existing online database.
In Access2007 there is new support for emailing out a survey. Check
the help file for "Data Collection E-mail Options".

-Tom.

>What is the best approach to collect and load Employee Resume Data
from External Employees who may not have Microsoft access? If is
likely they will have Microsoft Word, but not Microsoft Access.

Is there any type of form/template that I could send to employees to
fill out and send back for me to import into the Access Database?

Or should I consider a Word Forms with some type of data extractor for
loading into Access database? and if so, what type of extractor
mechanism should I use?
Sep 19 '07 #3
On Sep 19, 9:45 am, Tom van Stiphout <no.spam.tom7...@cox.netwrote:
On Tue, 18 Sep 2007 15:16:31 -0700, shelley_2000

<shelley_2...@comcast.netwrote:

Most people have their resume in Word format. Parsing it and sticking
it into a database is a non-trivial exercise.
There are many commercial products that do this; evaluate those.
You could have a set of web pages you would invite candidates to fill
out. Or pay for access to an existing online database.
In Access2007 there is new support for emailing out a survey. Check
the help file for "Data Collection E-mail Options".

-Tom.
What is the best approach to collect and load Employee Resume Data
from External Employees who may not have Microsoft access? If is
likely they will have Microsoft Word, but not Microsoft Access.
Is there any type of form/template that I could send to employees to
fill out and send back for me to import into the Access Database?
Or should I consider a Word Forms with some type of data extractor for
loading into Access database? and if so, what type of extractor
mechanism should I use?- Hide quoted text -

- Show quoted text -
My company uses Word 2003 and Access 2003.
Employees are remote and lose their vpn key fobs often so internal
Website is not an option if we want high participation.
Manual data entry is not an option due to 200 employees.

I am curently trying the Word form, import into Access option.
I am currently unable to find a VBA script to parse word form data
into Access. I found a thread from 2002, but link to VBA code is no
longer accessible.

Anyone have VBA script or other ideas?

-Txs shelley

Sep 19 '07 #4
My suggestion would be to have the employee complete a text file with
notepad, in the form:

Name:
Address:
City:
State:
ZIP:

I have used similar files for relatively low volume data collection such as
you mention, and the code is not difficult. You send them the text file
with the field names, caution them not to change anything before the ":".
They add the data and email the text file back to you. You read the file and
create or update a record from it. It will not be foolproof but it'll be as
good as a Word form, and possibly a lot easier.

Larry Linson
Microsoft Access MVP
"shelley_2000" <sh**********@comcast.netwrote in message
news:11*********************@50g2000hsm.googlegrou ps.com...
On Sep 19, 9:45 am, Tom van Stiphout <no.spam.tom7...@cox.netwrote:
>On Tue, 18 Sep 2007 15:16:31 -0700, shelley_2000

<shelley_2...@comcast.netwrote:

Most people have their resume in Word format. Parsing it and sticking
it into a database is a non-trivial exercise.
There are many commercial products that do this; evaluate those.
You could have a set of web pages you would invite candidates to fill
out. Or pay for access to an existing online database.
In Access2007 there is new support for emailing out a survey. Check
the help file for "Data Collection E-mail Options".

-Tom.
>What is the best approach to collect and load Employee Resume Data
from External Employees who may not have Microsoft access? If is
likely they will have Microsoft Word, but not Microsoft Access.
>Is there any type of form/template that I could send to employees to
fill out and send back for me to import into the Access Database?
>Or should I consider a Word Forms with some type of data extractor for
loading into Access database? and if so, what type of extractor
mechanism should I use?- Hide quoted text -

- Show quoted text -

My company uses Word 2003 and Access 2003.
Employees are remote and lose their vpn key fobs often so internal
Website is not an option if we want high participation.
Manual data entry is not an option due to 200 employees.

I am curently trying the Word form, import into Access option.
I am currently unable to find a VBA script to parse word form data
into Access. I found a thread from 2002, but link to VBA code is no
longer accessible.

Anyone have VBA script or other ideas?

-Txs shelley

Sep 20 '07 #5

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