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Scan PDF file and input certain fields in database

P: n/a
My company is seeking a software solution for the following scenario.
Please let me know if you have any suggestions.

We are a small consulting company that services nursing homes. We need
to access some of the information they collect on their residents. They
use federally mandated forms, usually completed by the facility's
software (Multiple software vendors with proprietary software). We wish
to scan the forms at the facility location and transmit them to our
office location. We then wish to extract data from various fields on
the forms and place it in a database.

We are seeking software to extract the data from the transmitted files.
They may be PDF, tif, jpg or other types of image files. We may have
the ability to specify a desired file type or standardize to a specific
one if this is needed.

Our clients do not have the capacity to manually enter the desired
information into another program. The forms have over 50 data fields
per page and consist of 8 to 10 pages.
The facilities may generate up to 3 of the form sets every day.
We also would like the ability to capture additional forms of different
types in the future as we expand services.

We are seeking information and suggestions on the scanning and
conversion portions of the proposal. The database side (access) is not
a problem. Does anyone have any pointers, recommendations for
scanning/conversion systems, potential warnings that we might heed?

Thanks

PharmTouch

Jan 3 '07 #1
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P: n/a
Vague thought

Tou can export PDF as text. May me able to edit it with something like
UltraEdit-32 Text editor to give fixed column width fields and then import
into Access. Much depends on the layout of the PDF file

HTH

Phil


<Ha**************@gmail.comwrote in message
news:11**********************@42g2000cwt.googlegro ups.com...
My company is seeking a software solution for the following scenario.
Please let me know if you have any suggestions.

We are a small consulting company that services nursing homes. We need
to access some of the information they collect on their residents. They
use federally mandated forms, usually completed by the facility's
software (Multiple software vendors with proprietary software). We wish
to scan the forms at the facility location and transmit them to our
office location. We then wish to extract data from various fields on
the forms and place it in a database.

We are seeking software to extract the data from the transmitted files.
They may be PDF, tif, jpg or other types of image files. We may have
the ability to specify a desired file type or standardize to a specific
one if this is needed.

Our clients do not have the capacity to manually enter the desired
information into another program. The forms have over 50 data fields
per page and consist of 8 to 10 pages.
The facilities may generate up to 3 of the form sets every day.
We also would like the ability to capture additional forms of different
types in the future as we expand services.

We are seeking information and suggestions on the scanning and
conversion portions of the proposal. The database side (access) is not
a problem. Does anyone have any pointers, recommendations for
scanning/conversion systems, potential warnings that we might heed?

Thanks

PharmTouch

Jan 3 '07 #2

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