Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
Mike
6  1465 
The bubbles would work like an option group in Access. An option group
has many different possibilites, but only one option can be selected.
Perhaps one way to get yours to work would be to have a table,
tblCounties, where each county has an ID number. When you capture your
data, the county ID number would be saved with your other data. Your
option group on the report would have the 88 options, each option
having a value 1-88. The option group's control source would need to
be the County ID. Now when you open the report, the appropriate county
should be marked.
Don't know if that will help you or not. I hope so!
Takeadoe wrote:
Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
Mike
Jeff - Hey thanks a bunch for taking a stab at it. After a little
light reading last night, I'm wondering if a report is the way to go.
One thing that I read said that "Option Groups" have no business being
on a report, but rather they are more at home on a "Form." I gather
that forms can not only be used to collect data, but also to present
it. Any thoughts on that?
Mike
Jeff L wrote:
The bubbles would work like an option group in Access. An option group
has many different possibilites, but only one option can be selected.
Perhaps one way to get yours to work would be to have a table,
tblCounties, where each county has an ID number. When you capture your
data, the county ID number would be saved with your other data. Your
option group on the report would have the 88 options, each option
having a value 1-88. The option group's control source would need to
be the County ID. Now when you open the report, the appropriate county
should be marked.
Don't know if that will help you or not. I hope so!
Takeadoe wrote:
Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
Mike
Form are good for entering, updating and viewing data. They are not so
great when you need to print your or export to a file in a way that's
presentable. In those cases, a report would be much better.
I know you want to replicate your bubble sheet, but instead of a
88-option Option Group could you not just present the name of the
county in a field? Just a thought. I don't know how vital the
presentation is to you.
Takeadoe wrote:
Jeff - Hey thanks a bunch for taking a stab at it. After a little
light reading last night, I'm wondering if a report is the way to go.
One thing that I read said that "Option Groups" have no business being
on a report, but rather they are more at home on a "Form." I gather
that forms can not only be used to collect data, but also to present
it. Any thoughts on that?
Mike
Jeff L wrote:
The bubbles would work like an option group in Access. An option group
has many different possibilites, but only one option can be selected.
Perhaps one way to get yours to work would be to have a table,
tblCounties, where each county has an ID number. When you capture your
data, the county ID number would be saved with your other data. Your
option group on the report would have the 88 options, each option
having a value 1-88. The option group's control source would need to
be the County ID. Now when you open the report, the appropriate county
should be marked.
Don't know if that will help you or not. I hope so!
Takeadoe wrote:
Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
>
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
>
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
>
Mike
Jeff - Presentation is key. Call it an obsession of mine, but looks
are important. Thus, I will probably pursue this for at least a while.
Mike
Jeff L wrote:
Form are good for entering, updating and viewing data. They are not so
great when you need to print your or export to a file in a way that's
presentable. In those cases, a report would be much better.
I know you want to replicate your bubble sheet, but instead of a
88-option Option Group could you not just present the name of the
county in a field? Just a thought. I don't know how vital the
presentation is to you.
Takeadoe wrote:
Jeff - Hey thanks a bunch for taking a stab at it. After a little
light reading last night, I'm wondering if a report is the way to go.
One thing that I read said that "Option Groups" have no business being
on a report, but rather they are more at home on a "Form." I gather
that forms can not only be used to collect data, but also to present
it. Any thoughts on that?
Mike
Jeff L wrote:
The bubbles would work like an option group in Access. An option group
has many different possibilites, but only one option can be selected.
Perhaps one way to get yours to work would be to have a table,
tblCounties, where each county has an ID number. When you capture your
data, the county ID number would be saved with your other data. Your
option group on the report would have the 88 options, each option
having a value 1-88. The option group's control source would need to
be the County ID. Now when you open the report, the appropriate county
should be marked.
>
Don't know if that will help you or not. I hope so!
>
Takeadoe wrote:
Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
Mike
Hey Mike, a couple of advantages of reports are that they allow you to
summarize and group your data, like showing the sum of all deer taken by
county and by month. They are also good for laying stuff out well to print.
But in your case, since you aren't summarizing anything - just displaying
one record in a way that models the original input form, you could probably
do just fine doing it as a form.
-john
"Takeadoe" <mt********@msn.comwrote in message
news:11**********************@m7g2000cwm.googlegro ups.com...
Jeff - Hey thanks a bunch for taking a stab at it. After a little
light reading last night, I'm wondering if a report is the way to go.
One thing that I read said that "Option Groups" have no business being
on a report, but rather they are more at home on a "Form." I gather
that forms can not only be used to collect data, but also to present
it. Any thoughts on that?
Mike
Jeff L wrote:
>The bubbles would work like an option group in Access. An option group
has many different possibilites, but only one option can be selected.
Perhaps one way to get yours to work would be to have a table,
tblCounties, where each county has an ID number. When you capture your
data, the county ID number would be saved with your other data. Your
option group on the report would have the 88 options, each option
having a value 1-88. The option group's control source would need to
be the County ID. Now when you open the report, the appropriate county
should be marked.
Don't know if that will help you or not. I hope so!
Takeadoe wrote:
Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
Mike
Thank you John. I really appreciate you taking time to write. I will
pursue the form route at this point.
Mike
John Welch remove remove wrote:
Hey Mike, a couple of advantages of reports are that they allow you to
summarize and group your data, like showing the sum of all deer taken by
county and by month. They are also good for laying stuff out well to print.
But in your case, since you aren't summarizing anything - just displaying
one record in a way that models the original input form, you could probably
do just fine doing it as a form.
-john
"Takeadoe" <mt********@msn.comwrote in message
news:11**********************@m7g2000cwm.googlegro ups.com...
Jeff - Hey thanks a bunch for taking a stab at it. After a little
light reading last night, I'm wondering if a report is the way to go.
One thing that I read said that "Option Groups" have no business being
on a report, but rather they are more at home on a "Form." I gather
that forms can not only be used to collect data, but also to present
it. Any thoughts on that?
Mike
Jeff L wrote:
The bubbles would work like an option group in Access. An option group
has many different possibilites, but only one option can be selected.
Perhaps one way to get yours to work would be to have a table,
tblCounties, where each county has an ID number. When you capture your
data, the county ID number would be saved with your other data. Your
option group on the report would have the 88 options, each option
having a value 1-88. The option group's control source would need to
be the County ID. Now when you open the report, the appropriate county
should be marked.
Don't know if that will help you or not. I hope so!
Takeadoe wrote:
Dear NG - I'm very new to Access and reports are completely foreign to
me. I was hoping that I could get some general guidance on how to
proceed with the following:
I've got a form (8.5x11") that is completed by the deer hunter when
s/he presents the animal at a check station for permanent tagging.
Data on the form is ultimately captured using OCR imaging software.
There are a dozen or so fields. Some are choice fields (fill in the
bubble) others are print fields where the hunter must enter data like
name, DOB, DL#, etc. Ultimately, all of the data end up in an database
(hence this email!). There are a number of occasions where I would
like to reproduce the form (information requests, evidence, etc).
However, since the images are not stored indefinitely, my thought was
to create a REPORT in Access that mimics the form exactly. I'm sure
I'm not the first to do this. In fact, I've read where you can import
an image of the form and use it as a "template" for placing fields on
your report. I can probably figure most of that out. My question for
the group is this. How do I deal with the choice fields? For
instance, there are 88 choices for county of harvest. All 88 counties
are listed on the form, each with a corresponding bubble. How in the
world do I tell Access which of those 88 bubbles needs to be darkened?
Of course, I'm not looking for someone to do my homework. Guidance
would be more than sufficient and greatly appreciated. If you could
point me in the direction of some examples, that would be fantastic.
If I've left you confused, I apologize. Please email me for
clarification.
Mike
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