Query has a problem with December??

[Ken]

I have a form, that when I open it, it shows all items that are due for
inspection in the current month and that is overdue. This is shown in
continuous view and it has a column that shows overdue months.

So if it was November it would show all the assets due in November with
a "0" in the Overdue column. And if there happen to be some October
left they would be shown with a "1" in the overdue column.

This worked perfect all year until I hit December and no results were
shown. After a quick check of the assets, I seen it should show a bunch
of results for December and November.

What I found was if I change my computer date back to November it works
fine, and if I move it January it works fine, but not December.

My query used this criteria on the InspectionDue field to get the
results:

<=CDate(CStr(DatePart("m",Date())+1) & "/1")-1

Someone posted this criteria for me to try:

<= CDate(DatePart("m",Now()+1) & "/1")-1

This seemed to work but when I looked closer it still didn't show
December's records, but it did show November's...which was better then
the one I used.

From what I understand about the statement it is taking the current

month, adding a month, going back to the 1st of the month, and
subtracting a day. I think its having a problem with the new year, but
not sure if the fix. The month is almost over and I'm sure all will be
well, but I looking out for next year.

If anyone has some better date functions that would work I would
appreciate it.

Thanks,
Ken

[Anthony England]

"Ken" <km****@elch.org> wrote in message
news:11**********************@g43g2000cwa.googlegr oups.com...

I have a form, that when I open it, it shows all items that are due for
inspection in the current month and that is overdue. This is shown in
continuous view and it has a column that shows overdue months.

So if it was November it would show all the assets due in November with
a "0" in the Overdue column. And if there happen to be some October
left they would be shown with a "1" in the overdue column.

This worked perfect all year until I hit December and no results were
shown. After a quick check of the assets, I seen it should show a bunch
of results for December and November.

What I found was if I change my computer date back to November it works
fine, and if I move it January it works fine, but not December.

My query used this criteria on the InspectionDue field to get the
results:

<=CDate(CStr(DatePart("m",Date())+1) & "/1")-1

Someone posted this criteria for me to try:

<= CDate(DatePart("m",Now()+1) & "/1")-1

This seemed to work but when I looked closer it still didn't show
December's records, but it did show November's...which was better then
the one I used.

From what I understand about the statement it is taking the current

month, adding a month, going back to the 1st of the month, and
subtracting a day. I think its having a problem with the new year, but
not sure if the fix. The month is almost over and I'm sure all will be
well, but I looking out for next year.

If anyone has some better date functions that would work I would
appreciate it.

Thanks,
Ken

The first day of the current month is:
DateSerial(Year(Date),Month(Date),1)

so to get the first day of the next month we need to add a month:
DateAdd("m",1,DateSerial(Year(Date),Month(Date),1) )

All matching dates must be less than the first of next month, so your
criteria is:
<DateAdd("m",1,DateSerial(Year(Date),Month(Date),1 ))

I think...

[Wayne Morgan]

Well, the only difference between using Date() and Now() is that Now()
includes both the current date and time, Date() gives just the current date.
This should make NO difference in the code you've displayed since you're
only using the month.

The problem you're running into is that "DatePart("m",Date())+1" returns 13
if the month is December. You than concatenate "/1" to it, resulting in
"13/1". Next, you use CDate() to convert this to a date. If the year is
missing, the current year is assumed, so this becomes "13/1/2005". However,
since there aren't 13 months, VBA assumes this to be dd/mm/yyyy format and
converts it to 13 Jan 2005. Next, you subtract 1, which leaves you with 12
Jan 2005.

Now, to do what you're wanting. I will give this a try, but I need to know
what value is in the field that this criteria is for. Is it a full date or
just a month and year, or what? Do you want to handle anything in the month
the same or should it change part way through the month as the due date
passes (i.e. is it not over due until Dec 1, even if it was due 15 Nov)?

Try:
<=DateSerial(Year(Date()), Month(Date()) + 1, 0)

This will return the last day of the current month. In other words, for
December, this will return 31 December of the current year. The 0 at the end
is actually 1 - 1 (subtract 1 day from the first day of the next month).

--
Wayne Morgan
MS Access MVP
"Ken" <km****@elch.org> wrote in message
news:11**********************@g43g2000cwa.googlegr oups.com...

I have a form, that when I open it, it shows all items that are due for
inspection in the current month and that is overdue. This is shown in
continuous view and it has a column that shows overdue months.

So if it was November it would show all the assets due in November with
a "0" in the Overdue column. And if there happen to be some October
left they would be shown with a "1" in the overdue column.

This worked perfect all year until I hit December and no results were
shown. After a quick check of the assets, I seen it should show a bunch
of results for December and November.

What I found was if I change my computer date back to November it works
fine, and if I move it January it works fine, but not December.

My query used this criteria on the InspectionDue field to get the
results:

<=CDate(CStr(DatePart("m",Date())+1) & "/1")-1

Someone posted this criteria for me to try:

<= CDate(DatePart("m",Now()+1) & "/1")-1

This seemed to work but when I looked closer it still didn't show
December's records, but it did show November's...which was better then
the one I used.

From what I understand about the statement it is taking the current

month, adding a month, going back to the 1st of the month, and
subtracting a day. I think its having a problem with the new year, but
not sure if the fix. The month is almost over and I'm sure all will be
well, but I looking out for next year.

If anyone has some better date functions that would work I would
appreciate it.

Thanks,
Ken

[Ken]

First of all, thanks for the great explanation, I never knew how it
processed this information and now it makes complete sense as to why it
doesn;t work in December.

My overdue column was also based on this same criteria, so it also
explains why it would mess up when the inpsection due was late in the
month. It would show that it was 11 months overdue if it was due
somewhere around the last day of the month.

To answer your question, the field is a date field, using short date
format, mm/dd/yy.

The way it should be handled is if it's December and it's due anytime
in December, it should be current (not overdue). So if the due date was
12/01/05 and the date was today, it should still be good until 01/01/06
then it should say 1 month overdue.

Thanks,
Ken

[Wayne Morgan]

Your welcome. One thing to be careful of though. You have just a date in
your field, so what I posted should work ok. When there is just a date in
the field, the time is assumed to be midnight (i.e. zero). If the field
should have a date and time, you can't then just check for <= the date,
because you would be checking for <= midnight on that date. In this case,
you would actually check for < the next day instead of <= today.

--
Wayne Morgan
MS Access MVP
"Ken" <km****@elch.org> wrote in message
news:11**********************@f14g2000cwb.googlegr oups.com...

First of all, thanks for the great explanation, I never knew how it
processed this information and now it makes complete sense as to why it
doesn;t work in December.

My overdue column was also based on this same criteria, so it also
explains why it would mess up when the inpsection due was late in the
month. It would show that it was 11 months overdue if it was due
somewhere around the last day of the month.

To answer your question, the field is a date field, using short date
format, mm/dd/yy.

The way it should be handled is if it's December and it's due anytime
in December, it should be current (not overdue). So if the due date was
12/01/05 and the date was today, it should still be good until 01/01/06
then it should say 1 month overdue.

Thanks,
Ken

[Ken]

Thanks again for you help. That looks to have fixed part of it, but I
was wondering if you could look at my overdue criteria?

I put this field in my query (it used to have the same criteria and I
used before, minus the <=)
EndofMonth: DateSerial(Year(Date()),Month(Date())+1,0)

Then I have this one-
Ovd: Format(DateDiff("d",[InspectionDue],[EndofMonth]),"mm")

My overdue column is controlled by this Ovd field, but it is a month
off. Current inspections, like for December, show 1 in the overdue
column instead of a zero. I previously created another field called
Ovd2: Ovd-1 and then it looked good, but that's probably not the
correct method.

Thanks for your help,
Ken

[Tim Marshall]

Anthony England wrote:

All matching dates must be less than the first of next month, so your
criteria is:
<DateAdd("m",1,DateSerial(Year(Date),Month(Date),1 ))

I think...

8) 8) I couldn't resist this one...

If you're asking for confirmation of what you've written, it's difficult
to tell when it is written in a "code of a sufficiently poor standard".

Tee hee hee.

Just joking, merry christmas to you. 8)
--
Tim http://www.ucs.mun.ca/~tmarshal/
^o<
/#) "Burp-beep, burp-beep, burp-beep?" - Quaker Jake
/^^ "Whatcha doin?" - Ditto "TIM-MAY!!" - Me

[CDMAPoster]

Anthony England wrote:

The first day of the current month is:
DateSerial(Year(Date),Month(Date),1)

so to get the first day of the next month we need to add a month:
DateAdd("m",1,DateSerial(Year(Date),Month(Date),1) )

All matching dates must be less than the first of next month, so your
criteria is:
<DateAdd("m",1,DateSerial(Year(Date),Month(Date),1 ))

I think...

Although what you show is correct, DateSerial should automatically
convert a month 13 into 1 so:

< DateSerial(Year(Date), Month(Date) + 1, 1)

would be a little simpler.

James A. Fortune
CM********@FortuneJames.com

[Anthony England]

"Tim Marshall" <TI****@PurplePandaChasers.Moertherium> wrote in message
news:do**********@coranto.ucs.mun.ca...

Anthony England wrote:

All matching dates must be less than the first of next month, so your
criteria is:
<DateAdd("m",1,DateSerial(Year(Date),Month(Date),1 ))

I think...

8) 8) I couldn't resist this one...

If you're asking for confirmation of what you've written, it's difficult
to tell when it is written in a "code of a sufficiently poor standard".

Tee hee hee.

Just joking, merry christmas to you. 8)
--
Tim http://www.ucs.mun.ca/~tmarshal/
^o<
/#) "Burp-beep, burp-beep, burp-beep?" - Quaker Jake
/^^ "Whatcha doin?" - Ditto "TIM-MAY!!" - Me

Indeed. Not only did no-one want to steal it, but the OP didn't even want
it handed to him for free!
Merry Christmas,

[Anthony England]

<CD********@FortuneJames.com> wrote in message
news:11**********************@g44g2000cwa.googlegr oups.com...

Anthony England wrote:

The first day of the current month is:
DateSerial(Year(Date),Month(Date),1)

so to get the first day of the next month we need to add a month:
DateAdd("m",1,DateSerial(Year(Date),Month(Date),1) )

All matching dates must be less than the first of next month, so your
criteria is:
<DateAdd("m",1,DateSerial(Year(Date),Month(Date),1 ))

I think...

Although what you show is correct, DateSerial should automatically
convert a month 13 into 1 so:

< DateSerial(Year(Date), Month(Date) + 1, 1)

would be a little simpler.

James A. Fortune
CM********@FortuneJames.com

.... should automatically convert a month ... sounds a little less assertive
than it needs to. Without sounding too sure of yourself, I think you could
write ... will automatically convert ...
Merry Christmas

[CDMAPoster]

Anthony England wrote:

... should automatically convert a month ... sounds a little less assertive
than it needs to. Without sounding too sure of yourself, I think you could
write ... will automatically convert ...
Merry Christmas

Thanks for the feedback. You're absolutely correct. But then again
you can't always count on Access doing something the same way
everytime. I shall be more assertive in the future! I think :-).

James A. Fortune
CD********@FortuneJames.com