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Slightly O.T. - need a printer I can use on a specialty database app

P: n/a
MLH
I want to find a printer that will accept a print-stream
from a database app JUST for time/date stamping
on inbound documents received at a law office.
The printer would have no paper tray, labels or
other paper source. It would work something like
an employee time-card machine.

Legal secretary logged in at particular workstation
running the dbase app simply clicks a button launching
procedure in app that will send print stream to the device
containing currentuser(), DocID, etc... in addition to the
typical time/date information normally stamped by these
devices. Device accepts print-stream and awaits the
insertion of paper and zaps the printed information onto
the page.

Now, for all you highly technical whiz-bangers out there,
here is the incredibly difficult part of this highly complex
objective:
ITS GOTTA BE A CHEAP GADGET.

There are 5 legal aids in the office. No way is this guy
gonna spring for four grand for 5 of these gadgets at
$800-a-pop. So, pls help if you can.
Nov 13 '05 #1
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13 Replies


P: n/a

The device you'r looking for isn't a device at all. It's software,
and it's probably already on your print server (even if it's on your
PC).

It's called a "Print Queue", and can be accomplished by simply
stopping the printer (but not the server, or the queue itself). I
have a couple set up on my computer at home, where I don't actually
have a printer at all. I just set up a printer with the same name as
the client's system and then stop it. I can print to it all year (if
I wanted to) and it'll never print anything (which it can't since
there's no printer).

A smarter way to do this, by the way (and assuming that you can alter
the database application), might be to just run a query against a
table somewhere for the records to be printed, or you can append to a
centrally located text file that has the information that needs to be
printed out (or occasionally just deleted to "purge" the information).

But, if you can't alter the application, just stop the printer (at
whatever computer is serving as the "server"), and you're done.
Remember to occasionally purge the print queue though! Otherwise
it'll build up all those documents waiting to be printed on the
"server's" disk drive! (If memory serves, there is code to purge the
print queue at the mvps.org site in Randy Birch's area. Any decent
VBS site should also have something to do purge the queue as well.)
On Mon, 26 Sep 2005 13:05:26 -0400, MLH <CR**@NorthState.net> wrote:
I want to find a printer that will accept a print-stream
from a database app JUST for time/date stamping
on inbound documents received at a law office.
The printer would have no paper tray, labels or
other paper source. It would work something like
an employee time-card machine.
Legal secretary logged in at particular workstation
running the dbase app simply clicks a button launching
procedure in app that will send print stream to the device
containing currentuser(), DocID, etc... in addition to the
typical time/date information normally stamped by these
devices. Device accepts print-stream and awaits the
insertion of paper and zaps the printed information onto
the page.
Now, for all you highly technical whiz-bangers out there,
here is the incredibly difficult part of this highly complex
objective:
ITS GOTTA BE A CHEAP GADGET.
There are 5 legal aids in the office. No way is this guy
gonna spring for four grand for 5 of these gadgets at
$800-a-pop. So, pls help if you can.

--
Drive C: Error. (A)bort (R)etry (S)mack The Darned Thing

Nov 13 '05 #2

P: n/a
MLH
Hi Chuck, how have you been. Thx for the input.

What I'm actually looking for is a piece of hardware that prints
on the edge of a sheet of paper. Much in the same way that
an electric stapler staples pages together when you stick 3
or 4 sheets into it, the time/date printer stamps the current
time 'n date onto a page when the edge of a page is stuck
into a slot on the side of the machine.

Instead of being just a machine that stamps time/date onto the
edge of the paper - I want my database app to put a wee bit more
onto the page. The legal secretaries will be opening inbound
documents, determining their category, entering that into the
A97 database app. When they've completed all the data entry
required by the app, they click a command button that sends
the print stream to the printer (call it a time/date stamp machine
or whatever) and it queues up the data, ready to strike the moment
the edge of the document is inserted into the machine.

I probably wasn't clear enough about that in the initial post.
Nov 13 '05 #3

P: n/a
MLH wrote:
Hi Chuck, how have you been. Thx for the input.

What I'm actually looking for is a piece of hardware that prints
on the edge of a sheet of paper. Much in the same way that
an electric stapler staples pages together when you stick 3
or 4 sheets into it, the time/date printer stamps the current
time 'n date onto a page when the edge of a page is stuck
into a slot on the side of the machine.

Instead of being just a machine that stamps time/date onto the
edge of the paper - I want my database app to put a wee bit more
onto the page. The legal secretaries will be opening inbound
documents, determining their category, entering that into the
A97 database app. When they've completed all the data entry
required by the app, they click a command button that sends
the print stream to the printer (call it a time/date stamp machine
or whatever) and it queues up the data, ready to strike the moment
the edge of the document is inserted into the machine.

I probably wasn't clear enough about that in the initial post.


See if this fits the bill

http://www.mysupplydepot.com/pages/skugroup27783.html
Enter "DYMO Date MARK time stamper" in Google for more hits.

This was the cheapest I noticed...the others were $300+.
Nov 13 '05 #4

P: n/a
MLH
See if this fits the bill

http://www.mysupplydepot.com/pages/skugroup27783.html
Enter "DYMO Date MARK time stamper" in Google for more hits.

This was the cheapest I noticed...the others were $300+.


You never know. I'm gonna check on it. I wasn't sure from the
product description on the website whether the device interfaced
via serial/ieee/USB to PC system. That's what I'm seeking. Here's the
letter I wrote them...

In addition to date/time stamp, I wish to have the following
information fields stamped, to be completed manually after
stamping...

1) initials ___________
2) processed y/n
3) DMV File No _____________
4) Lienholder Info _____________
5) Document ID ______________

I would appreciate knowing about any products you have
that are programmable in this fashion.

Now, if you really wanna make my sticker peck out, tell
me you have a printer that accepts its data from a PC
via a SERIAL/IEEE/USB (or whatever!) interface that will
print the job when the paper is inserted into a slot in
the device (much like a stamper does). That's what I
really want.

Nov 13 '05 #5

P: n/a
Baz
"MLH" <CR**@NorthState.net> wrote in message
news:eg********************************@4ax.com...
See if this fits the bill

http://www.mysupplydepot.com/pages/skugroup27783.html
Enter "DYMO Date MARK time stamper" in Google for more hits.

This was the cheapest I noticed...the others were $300+.


You never know. I'm gonna check on it. I wasn't sure from the
product description on the website whether the device interfaced
via serial/ieee/USB to PC system. That's what I'm seeking. Here's the
letter I wrote them...

In addition to date/time stamp, I wish to have the following
information fields stamped, to be completed manually after
stamping...

1) initials ___________
2) processed y/n
3) DMV File No _____________
4) Lienholder Info _____________
5) Document ID ______________

I would appreciate knowing about any products you have
that are programmable in this fashion.

Now, if you really wanna make my sticker peck out, tell
me you have a printer that accepts its data from a PC
via a SERIAL/IEEE/USB (or whatever!) interface that will
print the job when the paper is inserted into a slot in
the device (much like a stamper does). That's what I
really want.


Couldn't you look into getting some kind of rubber stamp gizmo, along the
lines of what they use in public libraries to stamp the return date? You
could probably get some made up to your exact specification for far less
than the cost of an IT solution. Just a thought...

Nov 13 '05 #6

P: n/a

I've been fairly OK. I haven't had a lot to say of late due to timing
(I get the messages late, and someone else has already said what I
wold of said), but such is life.

Sorry for misleading you on the print queue. I can't say as I've ever
had a need for anything like what you describe below myself. In
truth, I'd probably just put the time/date stamp in the report's
header or footer and be done with it. True, it won't be on the _very_
edge (as with a Fax machine), but that would be my solution. (I'd
adjust the header location to be as near to the edge as possible
however.)

On Mon, 26 Sep 2005 19:20:22 -0400, MLH <CR**@NorthState.net> wrote:
Hi Chuck, how have you been. Thx for the input.
What I'm actually looking for is a piece of hardware that prints
on the edge of a sheet of paper. Much in the same way that
an electric stapler staples pages together when you stick 3
or 4 sheets into it, the time/date printer stamps the current
time 'n date onto a page when the edge of a page is stuck
into a slot on the side of the machine.
Instead of being just a machine that stamps time/date onto the
edge of the paper - I want my database app to put a wee bit more
onto the page. The legal secretaries will be opening inbound
documents, determining their category, entering that into the
A97 database app. When they've completed all the data entry
required by the app, they click a command button that sends
the print stream to the printer (call it a time/date stamp machine
or whatever) and it queues up the data, ready to strike the moment
the edge of the document is inserted into the machine.
I probably wasn't clear enough about that in the initial post.

--
Drive C: Error. (A)bort (R)etry (S)mack The Darned Thing

Nov 13 '05 #7

P: n/a
MLH
That' what they're doing now, but the girls piss, moan and groan about
filling them out manually. The app assigns a 6-digit DOC ID number,
they must put their user ID in there. The auto-time/date part, back
when we first thought of this was looking like it would require 2
stamps - one for the auto TD stamp and a rubber stamp for the
rest. The girls thought it would be quicker to write it in themselves,
using a single rubber stamp w/ TD fields & the other required fields.

So, for reasons of simplicity, speed, accuracy and to quel employee
gripes, one quick shove of a stack of paper (say, a single 12-page
document stapled together) takes only seconds and you're done.
No other writing, reading, transposing = no pissing, moaning or
groaning.

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxx

Couldn't you look into getting some kind of rubber stamp gizmo, along the
lines of what they use in public libraries to stamp the return date? You
could probably get some made up to your exact specification for far less
than the cost of an IT solution. Just a thought...


Nov 13 '05 #8

P: n/a
MLH
<snip>
Sorry for misleading you on the print queue. Hey, that's no biggie at all.I can't say as I've ever
had a need for anything like what you describe below myself. In
truth, I'd probably just put the time/date stamp in the report's
header or footer and be done with it.

I agree. That's what I'd do on reports. What they're dealing with
is inbound mail. They open letters, remove documents and process
them (reading / interpretation / marked for filing / required
responses queued) and it is those inbound documents which need
the work product documentation stamp (much more than a mere
T/D stamp).
<snip>
Nov 13 '05 #9

P: n/a
MLH wrote:
<snip>
Sorry for misleading you on the print queue.


Hey, that's no biggie at all.
I can't say as I've ever
had a need for anything like what you describe below myself. In
truth, I'd probably just put the time/date stamp in the report's
header or footer and be done with it.


I agree. That's what I'd do on reports. What they're dealing with
is inbound mail. They open letters, remove documents and process
them (reading / interpretation / marked for filing / required
responses queued) and it is those inbound documents which need
the work product documentation stamp (much more than a mere
T/D stamp).
<snip>


If that's what you do on reports, couldn't you create a DataTime stamper
report that prints in the upper left/right side of a letter, then create
a form where the ops select a record, stick the letter into printer, and
print the stamp?
Nov 13 '05 #10

P: n/a
Baz
"MLH" <CR**@NorthState.net> wrote in message
news:ib********************************@4ax.com...
That' what they're doing now, but the girls piss, moan and groan about
filling them out manually. The app assigns a 6-digit DOC ID number,
they must put their user ID in there. The auto-time/date part, back
when we first thought of this was looking like it would require 2
stamps - one for the auto TD stamp and a rubber stamp for the
rest. The girls thought it would be quicker to write it in themselves,
using a single rubber stamp w/ TD fields & the other required fields.

So, for reasons of simplicity, speed, accuracy and to quel employee
gripes, one quick shove of a stack of paper (say, a single 12-page
document stapled together) takes only seconds and you're done.
No other writing, reading, transposing = no pissing, moaning or
groaning.

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxx

Couldn't you look into getting some kind of rubber stamp gizmo, along the
lines of what they use in public libraries to stamp the return date? You
could probably get some made up to your exact specification for far less
than the cost of an IT solution. Just a thought...


Until the printer goes wrong, runs out of toner, the plug falls out and so
on and so on, at which point they call you, but you are on vacation, so
nothing gets stamped for two weeks, and so on and so on and so on...

Anyway, what are these people paid for?
Nov 13 '05 #11

P: n/a
MLH
Its not a report.
Nov 13 '05 #12

P: n/a
If I understand correctly, you are looking for a "full bleed" printer -
something that does not have an edge of page forced margin (most printers
force about .25" border).

Many of the newer inkjet office printers can do full bleed since most are
photo color quality. These things can be had for fairly cheap too (under
$200 - and if you do your research you can probably pick something cheap up
for under $100).

I don't know if inkjet is the way you want to go - that all depends on the
amount of printing that gets done on these. Inkjet ink can be costly and
the devices can be slow. (comparatively to laser printers that is). But
many do have document feeder capabilities.

Your other option you might want to consider is doing away with the paper
copies and investing in a good docu-feeder scanner and scan to file, and use
a DB app to add your time/date/project info stamp to the scanned file. One
good scanner (or even a multi function device like a xerox copier w/ scan
features enabled) can be shared by admins. They can process files and then
once a day go to the scanner, scan all documents to files, then go to the
DB, import the scans, add the date stamp and you can even setup your DB to
file the files on a network share somewhere and track them that way. (or
spend the $$ to invest in a document management system such as Hummingbird
or Alchemy offer).

"MLH" <CR**@NorthState.net> wrote in message
news:g5********************************@4ax.com...
I want to find a printer that will accept a print-stream
from a database app JUST for time/date stamping
on inbound documents received at a law office.
The printer would have no paper tray, labels or
other paper source. It would work something like
an employee time-card machine.

Legal secretary logged in at particular workstation
running the dbase app simply clicks a button launching
procedure in app that will send print stream to the device
containing currentuser(), DocID, etc... in addition to the
typical time/date information normally stamped by these
devices. Device accepts print-stream and awaits the
insertion of paper and zaps the printed information onto
the page.

Now, for all you highly technical whiz-bangers out there,
here is the incredibly difficult part of this highly complex
objective:
ITS GOTTA BE A CHEAP GADGET.

There are 5 legal aids in the office. No way is this guy
gonna spring for four grand for 5 of these gadgets at
$800-a-pop. So, pls help if you can.

Nov 13 '05 #13

P: n/a
MLH
No, that's not it at all. I want a time punch card machine
that accepts its print streams from a PC. Call it an edge
printer if that'll help.
Nov 13 '05 #14

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