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outlook data

P: n/a
Hi,

I have about 20,000 emails of which about 1% of them have
attached word, excel, jpeg, pdf, powerpoint files.

The emails are located in about 1000 folders. The hierachy
of folders is maximum of 5 deep starting at the INBOX.

So.... the problem is that Outlook is running too slow now
and I have to figure out how I can organize these messages
into some form of system.

I have tried using CRM software but its much to cumbersome
and slow to use CRM software, secondly the software
packages don't allow me to create folders in the notes/history
files or to catagorize my emails in the way i have folders in
outlook.

What can I do ? Is it best to create some sort of ACCESS
database and export each folder somehow into the tables ?

Anyone have any ideas or recommendations?
Nov 13 '05 #1
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3 Replies


P: n/a

"Curious George the Monkey" <so*****@nowhere.com> wrote in message news:7b********************@rogers.com...
Hi,

I have about 20,000 emails of which about 1% of them have
attached word, excel, jpeg, pdf, powerpoint files.

The emails are located in about 1000 folders. The hierachy
of folders is maximum of 5 deep starting at the INBOX.

So.... the problem is that Outlook is running too slow now
and I have to figure out how I can organize these messages
into some form of system.

I have tried using CRM software but its much to cumbersome
and slow to use CRM software, secondly the software
packages don't allow me to create folders in the notes/history
files or to catagorize my emails in the way i have folders in
outlook.

What can I do ? Is it best to create some sort of ACCESS
database and export each folder somehow into the tables ?

Anyone have any ideas or recommendations?


Print them and archive.... who needs that many emails - you are never going to read them in a life time.

Actually, no serious. In outlook you can make different data files. Put them in a different data file (see under file -> data file
management) and then disconnect from the datafile, make a backup of the datafile and store it somewhere safe.

If you need to search, read, or do something else with any of the emails then reconnect to the datafile, search for the ones you
need and bob is your uncle.

Success! HTH
Nov 13 '05 #2

P: n/a
Hi,

I already know about exporting pst files, however for 20,000 emails it takes
too long (10 minutes) and
i want the capacity to store it in an application with more power such as
CRM software, ACCESS or
anything but outlook which is not really that great for managing
information.
"WindAndWaves" <ac****@ngaru.com> wrote in message
news:3q*********************@news.xtra.co.nz...

"Curious George the Monkey" <so*****@nowhere.com> wrote in message
news:7b********************@rogers.com...
Hi,

I have about 20,000 emails of which about 1% of them have
attached word, excel, jpeg, pdf, powerpoint files.

The emails are located in about 1000 folders. The hierachy
of folders is maximum of 5 deep starting at the INBOX.

So.... the problem is that Outlook is running too slow now
and I have to figure out how I can organize these messages
into some form of system.

I have tried using CRM software but its much to cumbersome
and slow to use CRM software, secondly the software
packages don't allow me to create folders in the notes/history
files or to catagorize my emails in the way i have folders in
outlook.

What can I do ? Is it best to create some sort of ACCESS
database and export each folder somehow into the tables ?

Anyone have any ideas or recommendations?


Print them and archive.... who needs that many emails - you are never
going to read them in a life time.

Actually, no serious. In outlook you can make different data files. Put
them in a different data file (see under file -> data file
management) and then disconnect from the datafile, make a backup of the
datafile and store it somewhere safe.

If you need to search, read, or do something else with any of the emails
then reconnect to the datafile, search for the ones you
need and bob is your uncle.

Success! HTH

Nov 13 '05 #3

P: n/a

"Curious George the Monkey" <so*****@nowhere.com> wrote in message news:Lc********************@rogers.com...
Hi,

I already know about exporting pst files, however for 20,000 emails it takes
too long (10 minutes) and
i want the capacity to store it in an application with more power such as
CRM software, ACCESS or
anything but outlook which is not really that great for managing
information.
"WindAndWaves" <ac****@ngaru.com> wrote in message
news:3q*********************@news.xtra.co.nz...

"Curious George the Monkey" <so*****@nowhere.com> wrote in message
news:7b********************@rogers.com...
Hi,

I have about 20,000 emails of which about 1% of them have
attached word, excel, jpeg, pdf, powerpoint files.

The emails are located in about 1000 folders. The hierachy
of folders is maximum of 5 deep starting at the INBOX.

So.... the problem is that Outlook is running too slow now
and I have to figure out how I can organize these messages
into some form of system.

I have tried using CRM software but its much to cumbersome
and slow to use CRM software, secondly the software
packages don't allow me to create folders in the notes/history
files or to catagorize my emails in the way i have folders in
outlook.

What can I do ? Is it best to create some sort of ACCESS
database and export each folder somehow into the tables ?

Anyone have any ideas or recommendations?


Print them and archive.... who needs that many emails - you are never
going to read them in a life time.

Actually, no serious. In outlook you can make different data files. Put
them in a different data file (see under file -> data file
management) and then disconnect from the datafile, make a backup of the
datafile and store it somewhere safe.

If you need to search, read, or do something else with any of the emails
then reconnect to the datafile, search for the ones you
need and bob is your uncle.

Success! HTH



I imported message into access with success, it was indeed very useful. I think you can even, with some tweaking, just import them
straight from outlook (see import tables).
Nov 13 '05 #4

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