Advanced Filter/Sort window -- where is it?

Nhmiller

This is directly from Access' Help:

"About designing a query
When you open a query in Design view, or open a form, report, or datasheet and
show the Advanced Filter/Sort window (Advanced Filter/Sort window: A window in
which you can create a filter from scratch. You enter criteria expressions in
the filter design grid to restrict the records in the open form or datasheet to
a subset of records that meet the criteria.), you see the design grid, which
you can use to make a variety of changes to get the query results you want."

Once I have clicked on the Report Tab, and I have a report I have already
created, how do I show the Advanced Filter/Sort window, so I can include only
the records in the report that meet a certain criteria?

Thanks

Neil
Cat Paintings At Carol Wilson Gallery
http://www.carolwilsongallery.com

Nov 13 '05 #1

Allen Browne

The Advanced Filter/Sort window is applicable to forms, not reports.

In Form view, it's available through the Records menu.

You may be able to use it to filter your form as you wish, and then apply
the Filter of the form as the WhereCondition for OpenReport.

--
Allen Browne - Microsoft MVP. Perth, Western Australia.
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Nhmiller" <nh******@aol.comnojunk> wrote in message
news:20***************************@mb-m28.aol.com...

This is directly from Access' Help:

"About designing a query
When you open a query in Design view, or open a form, report, or datasheet
and
show the Advanced Filter/Sort window (Advanced Filter/Sort window: A
window in
which you can create a filter from scratch. You enter criteria expressions
in
the filter design grid to restrict the records in the open form or
datasheet to
a subset of records that meet the criteria.), you see the design grid,
which
you can use to make a variety of changes to get the query results you
want."

Once I have clicked on the Report Tab, and I have a report I have already
created, how do I show the Advanced Filter/Sort window, so I can include
only
the records in the report that meet a certain criteria?

Thanks

Neil
Cat Paintings At Carol Wilson Gallery
http://www.carolwilsongallery.com

Nov 13 '05 #2

Paul

On the OnOpen event of the report:

docmd.filterOn = true
me.filter = forms!formname.form.filter

This will display all the records from your form in the report. Just base
your report on the same query as the form.

HTH
Paul

"Allen Browne" <Al*********@SeeSig.Invalid> wrote in message
news:41**********************@per-qv1-newsreader-01.iinet.net.au...

The Advanced Filter/Sort window is applicable to forms, not reports.

In Form view, it's available through the Records menu.

You may be able to use it to filter your form as you wish, and then apply
the Filter of the form as the WhereCondition for OpenReport.

--
Allen Browne - Microsoft MVP. Perth, Western Australia.
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Nhmiller" <nh******@aol.comnojunk> wrote in message
news:20***************************@mb-m28.aol.com...

This is directly from Access' Help:

"About designing a query
When you open a query in Design view, or open a form, report, or
datasheet and
show the Advanced Filter/Sort window (Advanced Filter/Sort window: A
window in
which you can create a filter from scratch. You enter criteria
expressions in
the filter design grid to restrict the records in the open form or
datasheet to
a subset of records that meet the criteria.), you see the design grid,
which
you can use to make a variety of changes to get the query results you
want."

Once I have clicked on the Report Tab, and I have a report I have already
created, how do I show the Advanced Filter/Sort window, so I can include
only
the records in the report that meet a certain criteria?

Thanks

Neil
Cat Paintings At Carol Wilson Gallery
http://www.carolwilsongallery.com

Nov 13 '05 #3

Nhmiller

>The Advanced Filter/Sort window is applicable to forms, not reports.

But the Help section, quoted below, says it is supposed to be available for
reports. Could you clarify what the Help statement means, or is it in error? In
the meantime, I'll try your suggestion. I would think this would be a standard
procedure -- that an already designed report should be able to show only
records that meet a certain criteria. I continue to be astonished at the
non-user-friendliness of Access compared to Lotus Approach, the 10 year old
datebase program I was using. Thanks.

In Form view, it's available through the Records menu.

You may be able to use it to filter your form as you wish, and then apply
the Filter of the form as the WhereCondition for OpenReport.

--
Allen Browne - Microsoft MVP. Perth, Western Australia.
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Nhmiller" <nh******@aol.comnojunk> wrote in message
news:20***************************@mb-m28.aol.com...

This is directly from Access' Help:

"About designing a query
When you open a query in Design view, or open a form, report, or datasheet
and
show the Advanced Filter/Sort window (Advanced Filter/Sort window: A
window in
which you can create a filter from scratch. You enter criteria expressions
in
the filter design grid to restrict the records in the open form or
datasheet to
a subset of records that meet the criteria.), you see the design grid,
which
you can use to make a variety of changes to get the query results you
want."

Once I have clicked on the Report Tab, and I have a report I have already
created, how do I show the Advanced Filter/Sort window, so I can include
only
the records in the report that meet a certain criteria?

Thanks

Neil
Cat Paintings At Carol Wilson Gallery
http://www.carolwilsongallery.com

Nov 13 '05 #4

Allen Browne

Hi Neil. The Help file is wrong.

I can see the topic in A2003 help, under:
Creating and Working with Databases and Objects
Datebase Objects
Queries
Creating Queries
About designing a query (MDB)

The subtopic under "Advanced Filter/Sort window" correctly states:
(Advanced Filter/Sort window: A window in which you can create a
filter from scratch. You enter criteria expressions in the filter design
grid to restrict the records in the open form or datasheet to a subset
of records that meet the criteria.)

However the main topic is wrong in stating that the window can be used for
reports.

--
Allen Browne - Microsoft MVP. Perth, Western Australia.
Tips for Access users - http://allenbrowne.com/tips.html
Reply to group, rather than allenbrowne at mvps dot org.

"Nhmiller" <nh******@aol.comnojunk> wrote in message
news:20***************************@mb-m02.aol.com...

The Advanced Filter/Sort window is applicable to forms, not reports.

But the Help section, quoted below, says it is supposed to be available
for
reports. Could you clarify what the Help statement means, or is it in
error? In
the meantime, I'll try your suggestion. I would think this would be a
standard
procedure -- that an already designed report should be able to show only
records that meet a certain criteria. I continue to be astonished at the
non-user-friendliness of Access compared to Lotus Approach, the 10 year
old
datebase program I was using. Thanks.

In Form view, it's available through the Records menu.

You may be able to use it to filter your form as you wish, and then apply
the Filter of the form as the WhereCondition for OpenReport.
"Nhmiller" <nh******@aol.comnojunk> wrote in message
news:20***************************@mb-m28.aol.com...

This is directly from Access' Help:

"About designing a query
When you open a query in Design view, or open a form, report, or
datasheet
and
show the Advanced Filter/Sort window (Advanced Filter/Sort window: A
window in
which you can create a filter from scratch. You enter criteria
expressions
in
the filter design grid to restrict the records in the open form or
datasheet to
a subset of records that meet the criteria.), you see the design grid,
which
you can use to make a variety of changes to get the query results you
want."

Once I have clicked on the Report Tab, and I have a report I have
already
created, how do I show the Advanced Filter/Sort window, so I can include
only
the records in the report that meet a certain criteria?

Thanks

Neil
Cat Paintings At Carol Wilson Gallery
http://www.carolwilsongallery.com

Nov 13 '05 #5