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How can I create an 'email merge?'

P: n/a
Hi there,

In work, we often mail merge letters and post them to contacts. But more
and more, we've been emailing information to people instead. So far, I've
been writing a single generic email, then copying and pasting the email
addresses into the address fields. I start the email off with 'Dear all...'

But is there a way to 'email merge' this directly into outlook emails, in
the same way we do for normal printed letters? This copying and pasting is
getting to be a bit tedious, especially when I've got hundreds of contacts,
and need to send emails to batches of 30 people at once. To get all the
email addresses together, I've been doing a catalogue mail merge of the
email addresses in Word, then copying and pasting groups of email addresses
into the emails.

I would love to have all the emails 'email merged,' so they started with
'Dear Fred...' or whatever, to give them a more personal touch, and so I
could have a single email for each person, rather than a single email for
lots of people at once.

Thank you for any help or advice.

Regards,

Stephen
Nov 12 '05 #1
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5 Replies


P: n/a
stemc © wrote:
Hi there,

In work, we often mail merge letters and post them to contacts. But
more and more, we've been emailing information to people instead. So
far, I've been writing a single generic email, then copying and
pasting the email addresses into the address fields. I start the
email off with 'Dear all...'

But is there a way to 'email merge' this directly into outlook
emails, in the same way we do for normal printed letters? This
copying and pasting is getting to be a bit tedious, especially when
I've got hundreds of contacts, and need to send emails to batches of
30 people at once. To get all the email addresses together, I've
been doing a catalogue mail merge of the email addresses in Word,
then copying and pasting groups of email addresses into the emails.

I would love to have all the emails 'email merged,' so they started
with 'Dear Fred...' or whatever, to give them a more personal touch,
and so I could have a single email for each person, rather than a
single email for lots of people at once.

Thank you for any help or advice.

Regards,

Stephen


I've a client that wants to go from a Word merge to an email merge. In
Access you can send an object to email but you'd have to send the report
seperately for each person (a manual merge). I thought that perhaps
there would be a way of sending the email to Word with the usual merge
and somehow get Word to merge the document using the email address to
send to each person... but I haven't go to that point to try it!

Would be interested in some methods of doing this myself. It would be a
nice feature to add to Access!
--
regards,

Bradley
Nov 12 '05 #2

P: n/a

"Bradley" <br*****@REMOVETHIScomcen.com.au> wrote in message
news:40********@nexus.comcen.com.au...
| stemc © wrote:
| > Hi there,
| >
| > In work, we often mail merge letters and post them to contacts. But
| > more and more, we've been emailing information to people instead. So
| > far, I've been writing a single generic email, then copying and
| > pasting the email addresses into the address fields. I start the
| > email off with 'Dear all...'
| >
| > But is there a way to 'email merge' this directly into outlook
| > emails, in the same way we do for normal printed letters? This
| > copying and pasting is getting to be a bit tedious, especially when
| > I've got hundreds of contacts, and need to send emails to batches of
| > 30 people at once. To get all the email addresses together, I've
| > been doing a catalogue mail merge of the email addresses in Word,
| > then copying and pasting groups of email addresses into the emails.
| >
| > I would love to have all the emails 'email merged,' so they started
| > with 'Dear Fred...' or whatever, to give them a more personal touch,
| > and so I could have a single email for each person, rather than a
| > single email for lots of people at once.
| >
| > Thank you for any help or advice.
| >
| > Regards,
| >
| > Stephen
|
| I've a client that wants to go from a Word merge to an email merge. In
| Access you can send an object to email but you'd have to send the report
| seperately for each person (a manual merge). I thought that perhaps
| there would be a way of sending the email to Word with the usual merge
| and somehow get Word to merge the document using the email address to
| send to each person... but I haven't go to that point to try it!
|
| Would be interested in some methods of doing this myself. It would be a
| nice feature to add to Access!
| --
| regards,
|
| Bradley

If you find anything out, be sure to let me know Bradley! It sounds like it
would be a great feature, and it's certainly one which I could make use of.

Thanks,

Ste


Nov 12 '05 #3

P: n/a
"stemc ©" <st*@sm9DELETE.co.uk> wrote in message news:<2g************@uni-berlin.de>...
"Bradley" <br*****@REMOVETHIScomcen.com.au> wrote in message
news:40********@nexus.comcen.com.au...
| stemc © wrote:
| > Hi there,
| >
| > In work, we often mail merge letters and post them to contacts. But
| > more and more, we've been emailing information to people instead. So
| > far, I've been writing a single generic email, then copying and
| > pasting the email addresses into the address fields. I start the
| > email off with 'Dear all...'
| >
| > But is there a way to 'email merge' this directly into outlook
| > emails, in the same way we do for normal printed letters? This
| > copying and pasting is getting to be a bit tedious, especially when
| > I've got hundreds of contacts, and need to send emails to batches of
| > 30 people at once. To get all the email addresses together, I've
| > been doing a catalogue mail merge of the email addresses in Word,
| > then copying and pasting groups of email addresses into the emails.
| >
| > I would love to have all the emails 'email merged,' so they started
| > with 'Dear Fred...' or whatever, to give them a more personal touch,
| > and so I could have a single email for each person, rather than a
| > single email for lots of people at once.
| >
| > Thank you for any help or advice.
| >
| > Regards,
| >
| > Stephen
|
| I've a client that wants to go from a Word merge to an email merge. In
| Access you can send an object to email but you'd have to send the report
| seperately for each person (a manual merge). I thought that perhaps
| there would be a way of sending the email to Word with the usual merge
| and somehow get Word to merge the document using the email address to
| send to each person... but I haven't go to that point to try it!
|
| Would be interested in some methods of doing this myself. It would be a
| nice feature to add to Access!
| --
| regards,
|
| Bradley

If you find anything out, be sure to let me know Bradley! It sounds like it
would be a great feature, and it's certainly one which I could make use of.

Thanks,

Ste



Found a free program on www.download.com that seems to have all the
features you need. It's called PIMEX MailExpress. You'll need to
export your email address and name data to a text file so that the
program can read it but once thats set up it should be OK.

It has good reviews so it may be worth a look.
Nov 12 '05 #4

P: n/a

"Charlie" <ma********@yahoo.co.uk> wrote in message
news:42*************************@posting.google.co m...
| "stemc ©" <st*@sm9DELETE.co.uk> wrote in message
news:<2g************@uni-berlin.de>...
| > "Bradley" <br*****@REMOVETHIScomcen.com.au> wrote in message
| > news:40********@nexus.comcen.com.au...
| > | stemc © wrote:
| > | > Hi there,
| > | >
| > | > In work, we often mail merge letters and post them to contacts. But
| > | > more and more, we've been emailing information to people instead.
So
| > | > far, I've been writing a single generic email, then copying and
| > | > pasting the email addresses into the address fields. I start the
| > | > email off with 'Dear all...'
| > | >
| > | > But is there a way to 'email merge' this directly into outlook
| > | > emails, in the same way we do for normal printed letters? This
| > | > copying and pasting is getting to be a bit tedious, especially when
| > | > I've got hundreds of contacts, and need to send emails to batches of
| > | > 30 people at once. To get all the email addresses together, I've
| > | > been doing a catalogue mail merge of the email addresses in Word,
| > | > then copying and pasting groups of email addresses into the emails.
| > | >
| > | > I would love to have all the emails 'email merged,' so they started
| > | > with 'Dear Fred...' or whatever, to give them a more personal touch,
| > | > and so I could have a single email for each person, rather than a
| > | > single email for lots of people at once.
| > | >
| > | > Thank you for any help or advice.
| > | >
| > | > Regards,
| > | >
| > | > Stephen
| > |
| > | I've a client that wants to go from a Word merge to an email merge. In
| > | Access you can send an object to email but you'd have to send the
report
| > | seperately for each person (a manual merge). I thought that perhaps
| > | there would be a way of sending the email to Word with the usual merge
| > | and somehow get Word to merge the document using the email address to
| > | send to each person... but I haven't go to that point to try it!
| > |
| > | Would be interested in some methods of doing this myself. It would be
a
| > | nice feature to add to Access!
| > | --
| > | regards,
| > |
| > | Bradley
| >
| > If you find anything out, be sure to let me know Bradley! It sounds
like it
| > would be a great feature, and it's certainly one which I could make use
of.
| >
| > Thanks,
| >
| > Ste
|
|
|
|
| Found a free program on www.download.com that seems to have all the
| features you need. It's called PIMEX MailExpress. You'll need to
| export your email address and name data to a text file so that the
| program can read it but once thats set up it should be OK.
|
| It has good reviews so it may be worth a look.

Thanks for that. I did download it and try it, but it didn't quite work how
I was wanting.

However, I did find a program that I liked:
http://www.fairlogic.com/worldcast/

Thanks,

Ste
Nov 13 '05 #5

P: n/a
Ste & the rest,
Word will do this. It's been part of the Word object model since at least
Word 97. With Office XP there is a wizard that will walk you through the
steps to doing this. Took me about three minutes to set up (and I was
watching the World Series of Poker while playing with it).

"ste©" <Co**************************@sm9.co.uk> wrote in message
news:2k************@uni-berlin.de...

"Charlie" <ma********@yahoo.co.uk> wrote in message
news:42*************************@posting.google.co m...
| "stemc ©" <st*@sm9DELETE.co.uk> wrote in message
news:<2g************@uni-berlin.de>...
| > "Bradley" <br*****@REMOVETHIScomcen.com.au> wrote in message
| > news:40********@nexus.comcen.com.au...
| > | stemc © wrote:
| > | > Hi there,
| > | >
| > | > In work, we often mail merge letters and post them to contacts. But | > | > more and more, we've been emailing information to people instead.
So
| > | > far, I've been writing a single generic email, then copying and
| > | > pasting the email addresses into the address fields. I start the
| > | > email off with 'Dear all...'
| > | >
| > | > But is there a way to 'email merge' this directly into outlook
| > | > emails, in the same way we do for normal printed letters? This
| > | > copying and pasting is getting to be a bit tedious, especially when | > | > I've got hundreds of contacts, and need to send emails to batches of | > | > 30 people at once. To get all the email addresses together, I've
| > | > been doing a catalogue mail merge of the email addresses in Word,
| > | > then copying and pasting groups of email addresses into the emails. | > | >
| > | > I would love to have all the emails 'email merged,' so they started | > | > with 'Dear Fred...' or whatever, to give them a more personal touch, | > | > and so I could have a single email for each person, rather than a
| > | > single email for lots of people at once.
| > | >
| > | > Thank you for any help or advice.
| > | >
| > | > Regards,
| > | >
| > | > Stephen
| > |
| > | I've a client that wants to go from a Word merge to an email merge. In | > | Access you can send an object to email but you'd have to send the
report
| > | seperately for each person (a manual merge). I thought that perhaps
| > | there would be a way of sending the email to Word with the usual merge | > | and somehow get Word to merge the document using the email address to | > | send to each person... but I haven't go to that point to try it!
| > |
| > | Would be interested in some methods of doing this myself. It would be a
| > | nice feature to add to Access!
| > | --
| > | regards,
| > |
| > | Bradley
| >
| > If you find anything out, be sure to let me know Bradley! It sounds
like it
| > would be a great feature, and it's certainly one which I could make use of.
| >
| > Thanks,
| >
| > Ste
|
|
|
|
| Found a free program on www.download.com that seems to have all the
| features you need. It's called PIMEX MailExpress. You'll need to
| export your email address and name data to a text file so that the
| program can read it but once thats set up it should be OK.
|
| It has good reviews so it may be worth a look.

Thanks for that. I did download it and try it, but it didn't quite work how I was wanting.

However, I did find a program that I liked:
http://www.fairlogic.com/worldcast/

Thanks,

Ste

Nov 13 '05 #6

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