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Search QueryDefs, Reports and Form controls for a string

2,322 Recognized Expert Moderator Top Contributor
This article will explain how you can search your current application for a specified string.

Not often, but once in a while I need to change a field name, in order to for it to make more sense, often because I need to add an extra field, and with the new field, there might be ambiguity as to the meaning of each field.

Therefore I made a simple bit of code that will check (not auto-correct) your QueryDefs, the control source of controls in your your forms and reports.

Note that stored queries (such as a forms Recordsource, or a combobox Rowsource) are stored in the QueryDefs collection, and as such are included in this search.

I have created it as three separate functions, one for queries,one for forms, and one for reports, as well as a function combining the use of all three. The functions are shown below:

For Queries
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  1. Public Sub SearchQueryDefs(strSearchWord As String)
  2.    Dim qdf As DAO.QueryDef
  3.    Dim strSQL As String
  4.    For Each qdf In CurrentDb.QueryDefs
  5.       strSQL = qdf.SQL
  6.       If InStr(1, strSQL, strSearchWord, vbTextCompare) > 0 Then
  7.          Debug.Print "Query: " & qdf.Name
  8.       End If
  10.    Next
  11.    Set qdf = Nothing
  12. End Sub
Example output looks like:
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  1. Query: ~sq_ffrm_List_My_Reviews
  2. Query: ~sq_ffrm_ListReviewsByDate
  3. Query: qry_ExportReviewOverviewToExcel
  4. Query: qry_ReviewDoc
You may notice the ~sq which means this is a stored query, in this first case its the underlying recordsource for my frm_List_My_Rev iews.

On occasion while using this you might find that a query which has been deleted is returned. This is due to the way access stores/caches the queries. You can usually remove these by a Compact And Repair operation. If not this could be a sign of database corruption.

For Forms
For forms, I open each form in design view, and loop over the controls collection. I only check Textbox, combobox, listbox and checkbox, but if needed it could be expanded to check such items as bound pictures. Finally the form is closed again, ensuring that no changes are saved. BEFORE RUNNING you should close all forms.
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  1. Public Sub searchForms(strSearchWord As String)
  2.    Dim oAO As Object
  3.    Dim frm As Form
  4.    Dim ctrl As Object
  5.    For Each oAO In CurrentProject.AllForms
  6.       DoCmd.OpenForm oAO.Name, acDesign
  7.       Set frm = Forms(oAO.Name)
  8.       For Each ctrl In frm.Controls
  9.          Select Case ctrl.ControlType
  11.             Case acTextBox, acComboBox, acListBox, acCheckBox
  12.                If InStr(1, ctrl.ControlSource & "", strSearchWord) Then
  13.                   Debug.Print "Form: " & frm.Name & ": " & ctrl.Name
  14.                End If
  16.          End Select
  17.       Next
  18.       DoCmd.Close acForm, oAO.Name, acSaveNo
  19.    Next
  22.    Set oAO = Nothing
  23.    Set frm= Nothing
  24.    Set ctrl = Nothing
  25. End Sub
Example output looks like:
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  1. Form: frm_ReviewDetails: tb_DateSubmitted
  2. Form: frm_Obs: tb_DateSubmitted
For Reports
This implementation is quite similar to the how the forms are searched exept I loop over the AllReports collection.
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  1. Public Sub searchReports(strSearchWord As String)
  2.    Dim oAO As Object
  3.    Dim rpt As Report
  4.    Dim ctrl As Object
  5.    For Each oAO In CurrentProject.AllReports
  6.       DoCmd.OpenReport oAO.Name, acDesign
  7.       Set rpt = Reports(oAO.Name)
  8.       For Each ctrl In rpt.Controls
  9.          Select Case ctrl.ControlType
  11.             Case acTextBox, acComboBox, acCheckBox
  12.                If InStr(1, ctrl.ControlSource & "", strSearchWord) Then
  13.                   Debug.Print "Report:" & rpt.Name & ": " & ctrl.Name
  14.                End If
  16.          End Select
  17.       Next
  18.       DoCmd.Close acReport, oAO.Name, acSaveNo
  19.    Next
  22.    Set oAO = Nothing
  23.    Set rpt = Nothing
  24.    Set ctrl = Nothing
Example Output:
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  1. Report:rep_Main: tb_DateSubmitted
  2. Report:supRep_Obs: tb_DateSubmitted

While it is possible to loop over the modules and check them in a similar way, its easy enough to use standard Find built into the VB-Environment so I have not made code for this.

Combine the 3 into a single call
For ease of use, I choose to combine the 3 functions into a single call:
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  1. Public Sub SearchDBObjects(strSearchWord As String)
  2.     SearchQueryDefs strSearchWord
  3.     searchForms strSearchWord
  4.     searchReports strSearchWord
  5. End Sub

I hope this can be usefull to someone. If you found this article usefull please post here, link to it, share it. You are welcome to use any and all parts of the code shown.
Aug 28 '12 #1
10 13309
3,653 Recognized Expert Moderator Specialist
Wow, Smiley! You read my mind. I was just thinking about posting this as a question, as I have had to do manual searches in the past. What a time saver! Thanks for your article!
Aug 28 '12 #2
2,322 Recognized Expert Moderator Top Contributor
Thanks for the feedback. Its nice to know that the time spent on writing the article was not wasted. :)
Aug 28 '12 #3
3,653 Recognized Expert Moderator Specialist
And........... Thanks to this handy dandy little code, I just had to use it this morning. Rather than searching 400 queries by hand, I could now identify the 60 queries affected ....

Endless time save, Smiley! Thanks again!
Aug 29 '12 #4
3,653 Recognized Expert Moderator Specialist

Your code above works for the QueryDefs, but when I look in the Reports and Forms, I get an error when I get to this line:

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  1. For Each oAO In CurrentProject.AllForms
  2. For Each oAO In CurrentProject.AllReports
When I checked it at home, it worked fine. Office has 2007, Home has 2010.

Any ideas why these would behave differently?
Aug 30 '12 #5
2,322 Recognized Expert Moderator Top Contributor
I am guessing that AccessObject has only been added in version 2010. Replace the lines
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  1. Dim oAO As AccessObject
Expand|Select|Wrap|Line Numbers
  1. Dim oAO As Object
and the code should run fine in Access 2007.

I will update the original post to be compatible with Access 2007. I do believe that this new version is Ac2000+ compatible.
Aug 30 '12 #6
3,653 Recognized Expert Moderator Specialist
Many thanks as usual, Smiley!
Aug 30 '12 #7
3,653 Recognized Expert Moderator Specialist
Still getting the same error on the same lines:

Invalid qualifier
Aug 30 '12 #8
3,653 Recognized Expert Moderator Specialist
Here is what I have found to get rid of any errors:

Expand|Select|Wrap|Line Numbers
  1. Public Sub SearchForms(strSearchWord As String)
  2.     Dim dbs As Object
  3.     Dim oAO As AccessObject
  4.     Dim frm As Form
  5.     Dim ctrl As Object
  6.     Set dbs = Application.CurrentProject
  7.     For Each oAO In dbs.AllForms
  8.         DoCmd.OpenForm oAO.Name, acDesign
  9.         Set frm = Forms(oAO.Name)
  10.         For Each ctrl In frm.Controls
  11.             Select Case ctrl.ControlType
  12.                 Case acTextBox, acComboBox, acListBox, acCheckBox
  13.                     If InStr(1, ctrl.ControlSource & "", strSearchWord) Then
  14.                         Debug.Print "Form: " & frm.Name & ": " & ctrl.Name
  15.                     End If
  16.             End Select
  17.         Next
  18.         DoCmd.Close acForm, oAO.Name, acSaveNo
  19.     Next
  20.     Set oAO = Nothing
  21.     Set frm = Nothing
  22.     Set ctrl = Nothing
  23. End Sub
The report version of this code works and works on most of my forms, but one one particular form, I get a strange error:

You entered an expression that has an invlaid reference to the property ControlSource.

Any ideas? I'm trying to figure out which control and where this error is occuring.
Aug 30 '12 #9
3,653 Recognized Expert Moderator Specialist
It appears that checkboxes within option groups do not have a control source. The option group itself has a control source, but the individual checkboxes do not. How do we check to see if a control has a particular property available?
Aug 30 '12 #10

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