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How can I Send E-Mail from an Access Table using MS Outlook

12 New Member
I am running access 2010. I have a table with email address' as one of the fields. I want to send the same message to all or some of my contacts. The table is named Donors and the field is Email address. I am using outlook express for my e-mail.
Jan 30 '12 #1
29 7867
32,584 Recognized Expert Moderator MVP
Outlook Express is not an MS Office application, and as such is not likely to fall within the experience range of most of our experts.

Application Automation may help some, but that's as far as I can go with the Outlook Express part I'm afraid.
Jan 30 '12 #2
12 New Member
NeoPa, my email is through outlook. If this is not able to work with access what other options do I have.

Thanks for any help
Jan 31 '12 #3
32,584 Recognized Expert Moderator MVP
Outlook is well set up to be controlled from within Access. Your question title indicates you're using Outlook Express though. This new post is a contradiction of that so you won't be surprised to find we're somewhat confused at this point.

Please clarify before continuing.
Jan 31 '12 #4
8,834 Recognized Expert Expert
The Logic would be as follows, any questions feel free to ask.
Expand|Select|Wrap|Line Numbers
  1. Dim oLook As Object
  2. Dim oMail As Object
  3. Dim olns As Outlook.NameSpace
  4. Dim strTO As String
  5. Dim strMessageBody As String
  6. Dim strSubject As String
  7. Dim MyDB As DAO.Database
  8. Dim rst As DAO.Recordset
  10. 'Do you even have E-Mail Addressess in the Donors Table?
  11. '[E-Mail Address] cannot be NULL
  12. If DCount("[E-Mail Address]", "Donors") = 0 Then Exit Sub
  14. Set MyDB = CurrentDb
  15. Set rst = MyDB.OpenRecordset("Donors", dbOpenSnapshot, dbOpenForwardOnly)
  17. Set oLook = CreateObject("Outlook.Application")
  18. Set olns = oLook.GetNamespace("MAPI")
  19. Set oMail = oLook.CreateItem(0)
  21. 'Build the Recipient List
  22. With rst
  23.   Do While Not .EOF
  24.     strTO = strTO & ![E-Mail Address] & ";"
  25.       .MoveNext
  26.   Loop
  27. End With
  29. 'Remove Trailing ';'
  30. strTO = Left$(strTO, Len(strTO) - 1)
  32. '******************************* USER DEFINED SECTION ********************************
  33. strMessageBody = "Message to ALL Recipients       "
  34. strSubject = "Test Project for E-Mailing Multiple Recipients in Outlook"
  35. '*************************************************************************************
  37. With oMail
  38.  .To = strTO
  39.  .Body = strMessageBody
  40.  .Subject = strSubject
  41.    '.Display
  42.      .Send      'Immediately Sends the E-Mail without displaying Outlook
  43. End With
  45. Set oMail = Nothing
  46. Set oLook = Nothing
  48. rst.Close
  49. Set rst = Nothing
Jan 31 '12 #5
12 New Member
Sorry, my mail is through Outlook, not Outlook express.

The table is Donors and the field is E-Mail address

Thanks again and sorry for the misinformation
Jan 31 '12 #6
12 New Member
Will try ADezzi Thanks.

ADezii, can I run this code through a Macro or should I copy it into a module and run the module from a Macro?
Jan 31 '12 #7
8,834 Recognized Expert Expert
What context do you need to run it in?
Jan 31 '12 #8
12 New Member
What I will be doing is sending a message to all listed email address'. One message to all either in a query from the donors table or the donors table itself
Jan 31 '12 #9
32,584 Recognized Expert Moderator MVP
Sorry, my mail is through Outlook, not Outlook express.
Right. With that cleared up (I've updated the thread title for you) I can probably leave you in ADezii's capable hands. He's a dab-hand at Outlook automation from Access. I'll keep an eye on this though, in case I can help at any stage.
Feb 1 '12 #10

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