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Access web-query problem

George Tekos
47 New Member
I wish someone could help me on the following.
My target is to choose a value from a combobox (ok with that) and pass that chosen value as a criteria to a web-query.
When I type to the criteria box>>
=[Forms]![formThatContain sTheCombobox]![NameOfComboBox]<<
and save and close, the thing works ok. The query runs and the report is accurate.
If I published the db on my sharepoint site and try to access it, its is not working. It says somehting about invalid reference to expression. Ofcourse if i removed this expression, the database is displayed properly on the web but of course the query returned all the records (and not filtered by my choise in the combobox).
I swear i been infront of my computer more than three days because of that, so you can tell how useful an information would be.
Dec 3 '11 #1
40 7761
Narender Sagar
189 New Member
I think, instead of creating web application (by publishing), you can export all your tables to the SharePoint, and then link your Access Database tables to the SharePoint. This way, your access database will work just like your other normal database, and your query will start responding properly.
By creating web application (on sharepoint) you can not give name of forms in the query as a ref. simply because all those forms are actually not on the sharepoint site.
Dec 5 '11 #2
George Tekos
47 New Member
Mr Sagar thank you for replying.

1)I will have to recreate my database in a non web-mode..the normal way, right??
2)how do you mean "link the database tables to the sharepoint"?

the point is that i want the users of the db to fill up the forms using the browser..i mean by just opening the browser and the form or something else before the form, pops up...is this possible, by just exporting the tables and linking them??
Do i have to use Sharepoint Designer to create the site, or the button that link to the form??

you understand that there are some basic things i am not aware of, but believe me just a piece of instructions from you and i will make it ! :) thank you very much
Dec 7 '11 #3
Narender Sagar
189 New Member
Dear Mr George,
The method is that you can create tables and exported to a sharepoint site as lists (This will be backend for your database). Then you can link the tables to the Access database itself to the sharepoint site. Now you can create everything like queries/forms/reports etc. in the Access Database (which will act as front end for your database), And distribute this frontend. Now you can distribute users the copy of this database for their routine use.
Please note that you need to have MS Access 2010 for this. (I am not quite sure for MS Access 2007)
This way user can have full potential of MS Access database. The beauty of this is that, even when the user is offline or if the site link is down (due to any reason) users can still work normally and the data can be synchronized whenever the link is up.
You don't need sharepoint designer for this. (But if you have it you can o course use it)
Hope I am clear..
best regards
Dec 8 '11 #4
George Tekos
47 New Member
you are very clear. I will try this method, and it really sounds THE ONE. I guess it is not a problem for you if i asked you more questions while working on it?!!

In case i made it, i am willing to pay you for the potential solutions you offered me. please, it is something that must be done, so i can feel comfortable. Anyway! thank you again and i will write you again.
Dec 8 '11 #5
George Tekos
47 New Member
unfortunately i spent some more hours but didnt make it.
Of course i saw how the thing, you described me works, but its impossible to create a web form (which is the only object that can be browser-viewed) even based on a linked table...
i wish i am mistaken..

you see its crucial to me, the users to JUST open the browser and fill up the forms, because some of them will be parents and i cant tell them to download or, set up their access for that..
Dec 9 '11 #6
Narender Sagar
189 New Member
Okay, for this you can also use, MS Infopath form. You can create the form and publish it on your sharepoint site. Users can fill the form and data will be stored in your sharepoint database. You can also send Infopath forms through email. And best part is users just have to click reply on their mail (through outlook) and fill up the information right there, and send it to you. Moment you receive the mail, the data will get stored in your database.
Only condition is you have to have Office 2010.
kind regards..
Dec 9 '11 #7
George Tekos
47 New Member
yes. this is another thing i forrgot to tell you. last night , which i spent on my computer :) i was working on infopath. i published a form anyway (after enabling services on server, on sitecollection etc) but the result was as in every tutorial i saw, that the form opens in browser After the user gets in a LIST and presses NEW DOCUMENT (or ADD DOCUMENT)...i mean i would like this WebEnabledInfop athForm to open when entering a site ...(and i couldnt find a hyperlik for that so i put it on a webform, for example!
Dec 9 '11 #8
Narender Sagar
189 New Member
Hi Geroge,
If that is only the issue, you can just right click on the "Add New Record" link. Click Copy Shortcut. And you will have direct link to the form. You can circulate it to the users. And it will directly open the form for the users. I just checked it on my sharepoint site and it works perfectly fine.
Dec 9 '11 #9
George Tekos
47 New Member
i will explain you.
i have a sharepoint site. i can access it by typing http://server.
on this site i have exported a table from access called MAIN_TAIBLE.
(all site content and it is there).
i open an infopath form. should i open it blank or to create one FROM SHAREPOINT LIST??? probably the second. right?
Dec 9 '11 #10

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