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Copy, Paste and Delete records from one table to another

52 New Member
I am new to access and VBA so please bare with me on this...I have a table I am upgrading by adding two new fields and renaming three others. Since I have several users using this database I am trying to create an update button that will copy the table from the original database into the new one and then update or copy the records from the old table to the new. I have managed to get it to work, but was wondering if there is an easier way to do it then what is listed below.

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  3.  '***Is there an easier way to do this part ***
  5.   '***Copy and Paste All Records to new table
  6.   DoCmd.OpenTable "Data Entry1", acNormal, acEdit
  7.   DoCmd.RunCommand acCmdSelectAllRecords
  8.   DoCmd.RunCommand acCmdCopy
  9.   '*************
  10.   DoCmd.OpenTable "Data Entry", acNormal, acEdit
  11.   DoCmd.RunCommand acCmdSelectAllRecords
  12.   DoCmd.RunCommand acCmdDelete
  13.   DoCmd.RunCommand acCmdPaste
  15.   DoCmd.OpenTable "Branch #'s1", acNormal, acEdit
  16.   DoCmd.RunCommand acCmdSelectAllRecords
  17.   DoCmd.RunCommand acCmdCopy
  18.   '*************
  19.   DoCmd.OpenTable "Branch #'s", acNormal, acEdit
  20.   DoCmd.RunCommand acCmdSelectAllRecords
  21.   DoCmd.RunCommand acCmdDelete
  22.   DoCmd.RunCommand acCmdPaste
  24.   DoCmd.OpenTable "Setup1", acNormal, acEdit
  25.   DoCmd.RunCommand acCmdSelectAllRecords
  26.   DoCmd.RunCommand acCmdCopy
  27.   '*************
  28.   DoCmd.OpenTable "Setup", acNormal, acEdit
  29.   DoCmd.RunCommand acCmdSelectAllRecords
  30.   DoCmd.RunCommand acCmdDelete
  31.   DoCmd.RunCommand acCmdPaste
  34.   '***Close Tables***
  35.   DoCmd.Close acTable, "Data Entry1", acSaveNo
  36.   DoCmd.Close acTable, "Data Entry", acSaveYes
  37.   DoCmd.Close acTable, "Branch #'s1", acSaveNo
  38.   DoCmd.Close acTable, "Branch #'s", acSaveYes
  39.   DoCmd.Close acTable, "Setup1", acSaveNo
  40.   DoCmd.Close acTable, "Setup", acSaveYes
  42.   '***Deletes Table After Imported***
  43.   DoCmd.DeleteObject acTable, "Data Entry1"
  44.   DoCmd.DeleteObject acTable, "Branch #'s1"
  45.   DoCmd.DeleteObject acTable, "Setup1"
Jun 6 '10 #1
7 7720
8,834 Recognized Expert Expert
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  1. On Error Resume Next
  2. CurrentDb.TableDefs.Delete "Data Entry"
  4. DoCmd.CopyObject , "Data Entry", acTable, "Data Entry1"
Jun 7 '10 #2
52 New Member
Thanks for the fast reply...

I tried the code above, line 2 states the database engine could not lock table because it is in use and line 4 states that "Data Entry" has relationships and cannot be deleted. I should have mentioned that the table "Data Entry" has relationships. Is there a possibility to do this without deleting the table?
Jun 7 '10 #3
8,834 Recognized Expert Expert
Under these conditions, must more information must be known concerning tyhe Data Entry Table, as in:
  1. What Relationships are this Table involved in?
  2. Is Referential Integrity enforced on the above Relationships?
  3. Are cascading Deletes enforced on the above Relationships?
Jun 7 '10 #4
52 New Member
Answers to above.
1. The "Data Entry" table shares relationships with two other tables, "Setup" and "Branch #'s"

2. I don't believe I have any Referential Integrity enforced.

3. There is a delete and an update query tied to the table

Hope this is what you were asking, and thank you for the help
Jun 7 '10 #5
8,834 Recognized Expert Expert
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  1. 'DELETE all the Records from the Data Entry Table
  2. CurrentDb.Execute "DELETE * FROM [Data Entry]", dbFailOnError
  4. 'Execute an APPEND Query that will dump the Records from [Data Entry1]
  5. 'into the [Data Entry] Table
  6. DoCmd.SetWarnings False
  7.   DoCmd.OpenQuery "qApdDataEntry1ToDataEntry"
  8. DoCmd.SetWarnings True
Jun 7 '10 #6
52 New Member
This seems to work...Thanks again for your help
Jun 8 '10 #7
8,834 Recognized Expert Expert
You are quite welcome.
Jun 8 '10 #8

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