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Export Access query to Excel using a command button on an Access form

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I want to export this Access query into Excel using a command button on an Access form in the following way I describe below.

Below you will find the simple query I am trying to export to Excel using a command in an Access Form.

RowID strFY AccountID CostElementWBS
1 2008 1 7
2 2008 1 7

I want to export the 1st record of this query to an excel workbook in the following way:

In Workheet "Sheet1," I want the data pertaining to field strFY to go to Cell "A1," and then I want the data pertaining to field AccountID to go to Cell "A2."

Then in Worksheet "Sheet2," I want the data pertaining to field CostElementWBS to go to Cell "B1."


I want to export the 2nd record of this table to a new excel workbook in the following way:

In Workheet "Sheet1," I want the data pertaining to field strFY to go to Cell "A1," and then I want the data pertaining to field AccountID to go to Cell "A2." Then in Worksheet "Sheet2," I want the data pertaining to field CostElementWBS to go to Cell "B1."

Here is my code:
Expand|Select|Wrap|Line Numbers
  1. Option Compare Database
  2. Option Explicit
  4. Private Sub cmdauto_Click()
  5. On Error GoTo err_Handler
  7.    MsgBox ExportRequest, vbInformation, "Finished"
  9. exit_Here:
  10.    Exit Sub
  11. err_Handler:
  12.    MsgBox Err.Description, vbCritical, "Error"
  13.    Resume exit_Here
  14. End Sub
  17. Public Function ExportRequest() As String
  18.    On Error GoTo err_Handler
  20.    ' Excel object variables
  21.    Dim appExcel As Excel.Application
  22.    Dim wbk As Excel.Workbook
  23.    Dim wks As Excel.Worksheet
  25.    Dim sTemplate As String
  26.    Dim sTempFile As String
  27.    Dim sOutput As String
  29.    Dim dbs As DAO.Database
  30.    Dim rst As DAO.Recordset
  31.    Dim sSQL As String
  32.    Dim lRecords As Long
  33.    Dim iRow As Integer
  34.    Dim iCol As Integer
  35.    Dim iFld As Integer
  37.    Const cTabOne As Byte = 1
  38.    Const cTabTwo As Byte = 2
  39.    Const cStartRow As Byte = 3
  40.    Const cStartColumn As Byte = 1
  42.    DoCmd.Hourglass True
  44.    ' set to break on all errors
  45.    Application.SetOption "Error Trapping", 0
  47.    ' start with a clean file built from the template file
  48.    sTemplate = CurrentProject.Path & "\Test 1.xls"
  50.    ' Create the Excel Applicaiton, Workbook and Worksheet and Database object
  51.    Set appExcel = New Excel.Application
  52.    appExcel.Visible = True
  53.    Set wbk = appExcel.Workbooks.Add(sTemplate)
  54.    Set wks = appExcel.Worksheets(cTabOne)
  56.    sSQL = "select * from qry_12"
  57.    Set dbs = CurrentDb
  58.    Set rst = dbs.OpenRecordset(sSQL, dbOpenSnapshot)
  59.    If Not rst.BOF Then rst.MoveFirst
  61.    ' For this template, the data must be placed on the 4th row, third column.
  62.    ' (these values are set to constants for easy future modifications)
  63.    iCol = cStartColumn
  64.    iRow = cStartRow
  67.    Do Until rst.EOF
  68.       iFld = 0
  69.       lRecords = lRecords + 1
  70.       Me.Repaint
  72.       For iCol = cStartColumn To cStartColumn + (rst.Fields.Count - 1)
  73.          wks.Cells(iRow, iCol) = rst.Fields(iFld)
  75.          If InStr(1, rst.Fields(iFld).Name, "Date") > 0 Then
  76.             wks.Cells(iRow, iCol).NumberFormat = "mm/dd/yyyy"
  77.          End If
  79.          wks.Cells(iRow, iCol).WrapText = False
  80.          iFld = iFld + 1
  81.       Next
  83.       wks.Rows(iRow).EntireRow.AutoFit
  84.       iRow = iRow + 1
  85.       rst.MoveNext
  86.    Loop
  88.    ExportRequest = "Total of " & lRecords & " rows processed."
  90.    ' My users appreciate when I resize the columns to fit the data.
  91.     wks.Cells.Select
  92.     wks.Cells.EntireColumn.AutoFit
  94.     ' Set the focus back at the first cell
  95.     wks.Range("A1").Select
  97. exit_Here:
  98.    ' Cleanup all objects  (resume next on errors)
  99.    On Error Resume Next
  100.    Set wks = Nothing
  101.    Set wbk = Nothing
  102.    Set appExcel = Nothing
  103.    Set rst = Nothing
  104.    Set dbs = Nothing
  105.    DoCmd.Hourglass False
  106.    Exit Function
  108. err_Handler:
  109.    ExportRequest = Err.Description
  110.    Resume exit_Here
  112. End Function
Also on that command button when I click on it, it executes a function that exports data from a query to an new excel file. That parts works fine but what I want is to click on the button again and hope that it executes the same function but gives the new excel workbook a different name instead of the same name as the first time I clicked on the button.

A step by step process would be much appreciated. I've researching this for a the past 3 days with no luck, so I thank you many times over for your assistance.

Thank you.
Sep 3 '07 #1
1 10525
14,534 Recognized Expert Moderator MVP
Change your file name to include a timestamp

Expand|Select|Wrap|Line Numbers
  1. ' start with a clean file built from the template file
  2. sTemplate = CurrentProject.Path & "\Test 1" & Now() & ".xls"
Sep 5 '07 #2

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