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importing Data from access

I have been attempting to create a reservation planning form in excel
that imports Data from an Access database and inserts that information
automaticly into the correct spreed sheet and the correct cells within
that worksheet. The Excel Book is made up of 12 worksheets named
Jan-Dec. Each worksheet has columns labeled as each day of that month.
Column 'A' is reserved for 19 rows named "room1 - room19". The data I
am importing from the data base is " start date", "end date" and "room
number". I am also importing " surname" which i have intended to use
as the data that is actually inserted into the cell which is hopefull
pinpointed using the other information. I have had an attempt at using
VBA but totally unsuccessful. I am hoping that someone could point me
in the right direction. Please
Nov 13 '05 #1
7 3036
are you working on an hotel reservation system?
Nov 13 '05 #2
Hi Darren

i've just done something very similar (with heaps of help from this & other
ngs) the way i approached it was
1) use a make-table query in access to extract the data that i want to use
in excel to one table
2) open excel and use data / get external data / database query
to return all the data from the table into one sheet (called imported from
access)
3) then linked the fields in the other sheets to the correct fields in this
sheet (using a combination of offset / match & lookup functions - depending
on how "variable" the data is)
4) wrote code to prompt to refresh the data when the workbook is opened -
when the data is refreshed it saves the workbook with a new name & unlinks
the query from access

this might give you a plan of attack -

Cheers
JulieD
"Darren" <da************ *@uk.easynet.ne t> wrote in message
news:67******** *************** ***@posting.goo gle.com...
I have been attempting to create a reservation planning form in excel
that imports Data from an Access database and inserts that information
automaticly into the correct spreed sheet and the correct cells within
that worksheet. The Excel Book is made up of 12 worksheets named
Jan-Dec. Each worksheet has columns labeled as each day of that month.
Column 'A' is reserved for 19 rows named "room1 - room19". The data I
am importing from the data base is " start date", "end date" and "room
number". I am also importing " surname" which i have intended to use
as the data that is actually inserted into the cell which is hopefull
pinpointed using the other information. I have had an attempt at using
VBA but totally unsuccessful. I am hoping that someone could point me
in the right direction. Please

Nov 13 '05 #3
"WindAndWav es" <ac****@ngaru.c om> wrote in message news:<Pd******* **********@news .xtra.co.nz>...
are you working on an hotel reservation system?


Thats right. Any Ideas
Nov 13 '05 #4
"JulieD" <Ju****@hctsReM oVeThIs.net.au> wrote in message news:<uk******* *******@TK2MSFT NGP10.phx.gbl>. ..
Hi Darren

i've just done something very similar (with heaps of help from this & other
ngs) the way i approached it was
1) use a make-table query in access to extract the data that i want to use
in excel to one table
2) open excel and use data / get external data / database query
to return all the data from the table into one sheet (called imported from
access)
3) then linked the fields in the other sheets to the correct fields in this
sheet (using a combination of offset / match & lookup functions - depending
on how "variable" the data is)
4) wrote code to prompt to refresh the data when the workbook is opened -
when the data is refreshed it saves the workbook with a new name & unlinks
the query from access

this might give you a plan of attack -

Cheers
JulieD
"Darren" <da************ *@uk.easynet.ne t> wrote in message
news:67******** *************** ***@posting.goo gle.com...
I have been attempting to create a reservation planning form in excel
that imports Data from an Access database and inserts that information
automaticly into the correct spreed sheet and the correct cells within
that worksheet. The Excel Book is made up of 12 worksheets named
Jan-Dec. Each worksheet has columns labeled as each day of that month.
Column 'A' is reserved for 19 rows named "room1 - room19". The data I
am importing from the data base is " start date", "end date" and "room
number". I am also importing " surname" which i have intended to use
as the data that is actually inserted into the cell which is hopefull
pinpointed using the other information. I have had an attempt at using
VBA but totally unsuccessful. I am hoping that someone could point me
in the right direction. Please


Hi Julie
Thanks for the info. I have got as far as importing the data to a new
worksheet but I am now having problems linking the Data with my
original form ( basicly haven,t got a clue as to how this is done). i
assume that some of the data imported i.e (start date , end date and
room number) will somehow need to go into the offset formula to locate
the cell the data needs to go into. Would I be correct to say that
the formula should be similar to this:

offset (A1, startdate, room number, 1 , total number of days)
OFFSET (reference,colu mn,row,hight,wi dth)

I can see a little light at the end of the tunnel.

Darren
Nov 13 '05 #5
Hi Darren

glad you're getting somewhere with it .. .you don't need to use all the
parameters of the offset function - the last two are optional and, in this
case, i think, irrelevant for you.

=offset(Sheet_N ame!$A$1,match( B1,StartDate,0) ,match(C1,RoomN umber,0))

where startdate and roomnumber are the names of the ranges (startdate the
rows & roomnumber the columns) where the start dates (B1) & room numbers
(C1) are held - so you're asking excel to go to the imported sheet, find the
appropriate start date and move across to the relevant room number and
return the information at the junction of these two bits of information.

hope this helps
Cheers
JulieD


"Darren" <da************ *@uk.easynet.ne t> wrote in message
news:67******** *************** ***@posting.goo gle.com...
"JulieD" <Ju****@hctsReM oVeThIs.net.au> wrote in message

news:<uk******* *******@TK2MSFT NGP10.phx.gbl>. ..
Hi Darren

i've just done something very similar (with heaps of help from this & other ngs) the way i approached it was
1) use a make-table query in access to extract the data that i want to use in excel to one table
2) open excel and use data / get external data / database query
to return all the data from the table into one sheet (called imported from access)
3) then linked the fields in the other sheets to the correct fields in this sheet (using a combination of offset / match & lookup functions - depending on how "variable" the data is)
4) wrote code to prompt to refresh the data when the workbook is opened - when the data is refreshed it saves the workbook with a new name & unlinks the query from access

this might give you a plan of attack -

Cheers
JulieD
"Darren" <da************ *@uk.easynet.ne t> wrote in message
news:67******** *************** ***@posting.goo gle.com...
I have been attempting to create a reservation planning form in excel
that imports Data from an Access database and inserts that information
automaticly into the correct spreed sheet and the correct cells within
that worksheet. The Excel Book is made up of 12 worksheets named
Jan-Dec. Each worksheet has columns labeled as each day of that month.
Column 'A' is reserved for 19 rows named "room1 - room19". The data I
am importing from the data base is " start date", "end date" and "room
number". I am also importing " surname" which i have intended to use
as the data that is actually inserted into the cell which is hopefull
pinpointed using the other information. I have had an attempt at using
VBA but totally unsuccessful. I am hoping that someone could point me
in the right direction. Please


Hi Julie
Thanks for the info. I have got as far as importing the data to a new
worksheet but I am now having problems linking the Data with my
original form ( basicly haven,t got a clue as to how this is done). i
assume that some of the data imported i.e (start date , end date and
room number) will somehow need to go into the offset formula to locate
the cell the data needs to go into. Would I be correct to say that
the formula should be similar to this:

offset (A1, startdate, room number, 1 , total number of days)
OFFSET (reference,colu mn,row,hight,wi dth)

I can see a little light at the end of the tunnel.

Darren

Nov 13 '05 #6
Dear Darren

I have written a large reservation system myself. If you would be keen to
share any ideas then do not hesitate to contact me.

Anyway, I am not a specialist for your question, but I would make an excel
file and link it to Access, rather than the other way round.

Having said that, why would you use Excel at all?

Let me know

- Nicolaas
Nov 13 '05 #7
Hi Julie

I have been attempting as suggested to use OFFSET and MATCH functions
to a certain degree of success. I have also used the ADDRESS function.
These have both located the cell or cells successfully. The OFFSET
function just tells me that no value is inserted in the located cell
and ADDRESS returns the cell reference. Any Idea how I can force a
particular value to the located cell or cells.

Thanks

Darren
Nov 13 '05 #8

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