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Newby question - Please help!!

I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!
Nov 12 '05 #1
20 2351
If you aren't the newsgroup's resident troll and character assassin, you
should be aware that you are using an alias he has used before posting from
Supernews, as you are, and if you don't get answers, it may well be because
people think that he's just trying to start a thread on which to hang his
trolling and character assassination.

"Jack Schitt" <me@home.com> wrote in message
news:4d******** *************** *********@4ax.c om...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!

Nov 12 '05 #2
Let's back up a moment and ask why you have two separate tables.
Do you want to store multiple addresses for a single employee?
If so, when you type in a SSN, which address should be displayed?
If not, why not put the address in the same table as the employee?

- Turtle

"Jack Schitt" <me@home.com> wrote in message
news:4d******** *************** *********@4ax.c om...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!

Nov 12 '05 #3
I was afraid somebody was going to ask that!! This isn't actually
what I'm trying to accomplish - I was just trying to keep it simpler
(in my mind!!) What I'm working on is a HelpDesk type application. A
PC technician should be able to go to a user's desk, pull up this
database from that pc, and do a lookup for that user, PC Serial
number, workstation name, etc... (all resides in a DB called
Employee). The Serial# is the P. Key of that lookup table. When the
employee record is found it should populate this form, which will add
corresponding records into the HelpLog Databasem which contains
additional fields such as techician name, problem, solution, etc...
So it should create a new record for every trouble call.

Thanks!

On Wed, 05 May 2004 11:41:27 GMT, "MacDermott " <ma********@nos pam.com>
wrote:
Let's back up a moment and ask why you have two separate tables.
Do you want to store multiple addresses for a single employee?
If so, when you type in a SSN, which address should be displayed?
If not, why not put the address in the same table as the employee?

- Turtle

"Jack Schitt" <me@home.com> wrote in message
news:4d******* *************** **********@4ax. com...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!


Nov 12 '05 #4
I assure you I'm not a troll - only a wanna-be Access programmer with
what I think is a legitamite question. I do appreciate you informing
me of this though - I hope I'm not mistaken for him (or her)!

On Wed, 05 May 2004 05:16:20 GMT, "Larry Linson"
<bo*****@localh ost.not> wrote:
If you aren't the newsgroup's resident troll and character assassin, you
should be aware that you are using an alias he has used before posting from
Supernews, as you are, and if you don't get answers, it may well be because
people think that he's just trying to start a thread on which to hang his
trolling and character assassination.

"Jack Schitt" <me@home.com> wrote in message
news:4d******* *************** **********@4ax. com...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!


Nov 12 '05 #5
Sometimes the hardest part of writing an application is getting clear
exactly what it is supposed to do. <g>

As I understand your task, instead of thinking
"bring up the user's record, then add an item to the HelpLog table",
I would design it like this:
"open a new record in the HelpLog table. Then populate the User field
by choosing from a combobox."

Does this help?
- Turtle
"Jack Schitt" <me@home.com> wrote in message
news:7h******** *************** *********@4ax.c om...
I was afraid somebody was going to ask that!! This isn't actually
what I'm trying to accomplish - I was just trying to keep it simpler
(in my mind!!) What I'm working on is a HelpDesk type application. A
PC technician should be able to go to a user's desk, pull up this
database from that pc, and do a lookup for that user, PC Serial
number, workstation name, etc... (all resides in a DB called
Employee). The Serial# is the P. Key of that lookup table. When the
employee record is found it should populate this form, which will add
corresponding records into the HelpLog Databasem which contains
additional fields such as techician name, problem, solution, etc...
So it should create a new record for every trouble call.

Thanks!

On Wed, 05 May 2004 11:41:27 GMT, "MacDermott " <ma********@nos pam.com>
wrote:
Let's back up a moment and ask why you have two separate tables.
Do you want to store multiple addresses for a single employee?
If so, when you type in a SSN, which address should be displayed?
If not, why not put the address in the same table as the employee?

- Turtle

"Jack Schitt" <me@home.com> wrote in message
news:4d******* *************** **********@4ax. com...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!

Nov 12 '05 #6
"Me" refers to the object you're working in. For example if you're
coding an event procedure in a form, "Me" refers to the form. So you
may be able to code Me!ControlName instead of typing the whole
reference to the form.

The times I've seen and used "Me" was with an exclamation point, not a
dot, and it doesn't always work in my experience. Sometimes I still
have to type the whole reference. Access VBA has a lot of quirks,
I've often found I have to use syntax that varies slightly from
examples.

I probably won't make it back to this thread, so I don't care if you
assasinate my character. I won't see it. :-)

Julia

"Jack Schitt" <me@home.com> wrote in message
news:4d******** *************** *********@4ax.c om...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!

Nov 12 '05 #7
Thank you Julia - really appreciate the info!! I've been looking at
several Access books, but have not yet found one that really breaks
this syntax down. Probably need to find a reference guide, instead
of these "ACCESS UNLEASHED" or "MASTERING ACCESS" books I have.
(Character assassinations - don't people have better things to do? ;-Þ

jb******@oldrep ublic.com (Julia Baresch) wrote in message news:<50******* *************** ****@posting.go ogle.com>...
"Me" refers to the object you're working in. For example if you're
coding an event procedure in a form, "Me" refers to the form. So you
may be able to code Me!ControlName instead of typing the whole
reference to the form.

The times I've seen and used "Me" was with an exclamation point, not a
dot, and it doesn't always work in my experience. Sometimes I still
have to type the whole reference. Access VBA has a lot of quirks,
I've often found I have to use syntax that varies slightly from
examples.

I probably won't make it back to this thread, so I don't care if you
assasinate my character. I won't see it. :-)

Julia

"Jack Schitt" <me@home.com> wrote in message
news:4d******** *************** *********@4ax.c om...
I thought I was starting to get a handle on Access, until I tried
doing something useful...now I'm stuck. I have a DB with two tables -
to keep it simple I'll say that one is an Employee File (Employees),
and the other is an Address File (Addresses) linked by SSN. I've set
Addresses as a Lookup Table - If the user starts typing in the SSN it
should pull up the Employees records.

I'm getting stuck in the Data Entry form. When I type in the SSN it
does pull up the employee's record, but I can't get it to populate the
remainder of the fields from the Address table. I want to populate
employee name, etc... from the address table into the Employee table.
The Northwind database has a good example of what I'm trying to do, in
the Orders form. The key seems to be in the AfterClick Event
procedure of the bound column (I think order number, but don't
remember). But it is in a format I can't find a reference to. It
goes something like Me.OrderNum = Me.NewOrderNum.

I'm sorry about rambling - I realize this isn't too clear. Please
point me in the right direction!!

TIA!

Nov 12 '05 #8
Hey!

I really appreciate your post - and I know you're right. I need to "step
outside" by current strategy and see if I'm even going in the right
direction.

On to your answer - it makes perfect sense to me, and I am currently
trying to start from scratch. I know that, once I get it working, I'll
step back and wonder why I had so much trouble with this one! I've done
as you suggested, and sketched out a diagram of how this should work. I
have a form as my main focal point, with a half dozen fields coming from my
Employee (lookup?) table. But when the form is filled out and loses focus,
all the data should go to the Reviews table.

My confusion right now has to do with the implementation. For example - how
do I take the PC Serial number, Employee Name, etc... fields that I pulled
from the Employee table, and insert them into this new record in the Reviews
table? Should I use a buffer of some sort...copy these fields, and then
write to the Reviews table? It turns out the example I mentioned earlier (from
the Northwinds Database) isn't as close to this as I thought it was.

Thanks again for your posts!

Brian (aka Jack Schitt!)
bk****@hotmail. com
"MacDermott " <ma********@nos pam.com> wrote in message news:<Sr******* **********@news read2.news.atl. earthlink.net>. ..
Sometimes the hardest part of writing an application is getting clear
exactly what it is supposed to do. <g>

As I understand your task, instead of thinking
"bring up the user's record, then add an item to the HelpLog table",
I would design it like this:
"open a new record in the HelpLog table. Then populate the User field
by choosing from a combobox."

Does this help?
- Turtle
"Jack Schitt" <me@home.com> wrote in message
news:7h******** *************** *********@4ax.c om...
I was afraid somebody was going to ask that!! This isn't actually
what I'm trying to accomplish - I was just trying to keep it simpler
(in my mind!!) What I'm working on is a HelpDesk type application. A
PC technician should be able to go to a user's desk, pull up this
database from that pc, and do a lookup for that user, PC Serial
number, workstation name, etc... (all resides in a DB called
Employee). The Serial# is the P. Key of that lookup table. When the
employee record is found it should populate this form, which will add
corresponding records into the HelpLog Databasem which contains
additional fields such as techician name, problem, solution, etc...
So it should create a new record for every trouble call.

Thanks!

On Wed, 05 May 2004 11:41:27 GMT, "MacDermott " <ma********@nos pam.com>
wrote:
Let's back up a moment and ask why you have two separate tables.
Do you want to store multiple addresses for a single employee?
If so, when you type in a SSN, which address should be displayed?
If not, why not put the address in the same table as the employee?

- Turtle

"Jack Schitt" <me@home.com> wrote in message
news:4d******* *************** **********@4ax. com...
> I thought I was starting to get a handle on Access, until I tried
> doing something useful...now I'm stuck. I have a DB with two tables -
> to keep it simple I'll say that one is an Employee File (Employees),
> and the other is an Address File (Addresses) linked by SSN. I've set
> Addresses as a Lookup Table - If the user starts typing in the SSN it
> should pull up the Employees records.
>
> I'm getting stuck in the Data Entry form. When I type in the SSN it
> does pull up the employee's record, but I can't get it to populate the
> remainder of the fields from the Address table. I want to populate
> employee name, etc... from the address table into the Employee table.
> The Northwind database has a good example of what I'm trying to do, in
> the Orders form. The key seems to be in the AfterClick Event
> procedure of the bound column (I think order number, but don't
> remember). But it is in a format I can't find a reference to. It
> goes something like Me.OrderNum = Me.NewOrderNum.
>
> I'm sorry about rambling - I realize this isn't too clear. Please
> point me in the right direction!!
>
> TIA!

Nov 12 '05 #9
Here's another question you need to put some thought into:

What happens if the data in the Employee table changes?
For example, suppose Jane Smith gets married and is suddenly Jane Wu?
Clearly, the Employee table changes.
But what about the Reviews table?
Should older reviews still say Jane Smith?
Or should they be updated to say Jane Wu?

If you want your older records to be updated, then you will store only the
Primary Key to your Employee table in the Reviews table, and use a query to
retrieve the current values from the Employee table.
If you want to keep the older data, you'll need to write some code to copy
that data into the Reviews table.

Let me know which way you want to go, and I'll try to offer some ideas about
how to get there.

- Turtle
BTW, I see that you have a ? associated with the term "lookup table". I'm
no expert on terminology, being largely self-taught, but my experience is
that "lookup table" is usually used to describe a table used in the first
way; i.e. the current values in that table are associated with records in
the main table.
"Brian" <bk****@hotmail .com> wrote in message
news:3d******** *************** ***@posting.goo gle.com...
Hey!

I really appreciate your post - and I know you're right. I need to "step
outside" by current strategy and see if I'm even going in the right
direction.

On to your answer - it makes perfect sense to me, and I am currently
trying to start from scratch. I know that, once I get it working, I'll
step back and wonder why I had so much trouble with this one! I've done
as you suggested, and sketched out a diagram of how this should work. I
have a form as my main focal point, with a half dozen fields coming from my Employee (lookup?) table. But when the form is filled out and loses focus, all the data should go to the Reviews table.

My confusion right now has to do with the implementation. For example - how do I take the PC Serial number, Employee Name, etc... fields that I pulled
from the Employee table, and insert them into this new record in the Reviews table? Should I use a buffer of some sort...copy these fields, and then
write to the Reviews table? It turns out the example I mentioned earlier (from the Northwinds Database) isn't as close to this as I thought it was.

Thanks again for your posts!

Brian (aka Jack Schitt!)
bk****@hotmail. com
"MacDermott " <ma********@nos pam.com> wrote in message

news:<Sr******* **********@news read2.news.atl. earthlink.net>. ..
Sometimes the hardest part of writing an application is getting clear
exactly what it is supposed to do. <g>

As I understand your task, instead of thinking
"bring up the user's record, then add an item to the HelpLog table",
I would design it like this:
"open a new record in the HelpLog table. Then populate the User field by choosing from a combobox."

Does this help?
- Turtle
"Jack Schitt" <me@home.com> wrote in message
news:7h******** *************** *********@4ax.c om...
I was afraid somebody was going to ask that!! This isn't actually
what I'm trying to accomplish - I was just trying to keep it simpler
(in my mind!!) What I'm working on is a HelpDesk type application. A
PC technician should be able to go to a user's desk, pull up this
database from that pc, and do a lookup for that user, PC Serial
number, workstation name, etc... (all resides in a DB called
Employee). The Serial# is the P. Key of that lookup table. When the
employee record is found it should populate this form, which will add
corresponding records into the HelpLog Databasem which contains
additional fields such as techician name, problem, solution, etc...
So it should create a new record for every trouble call.

Thanks!

On Wed, 05 May 2004 11:41:27 GMT, "MacDermott " <ma********@nos pam.com>
wrote:

>Let's back up a moment and ask why you have two separate tables.
>Do you want to store multiple addresses for a single employee?
>If so, when you type in a SSN, which address should be displayed?
>If not, why not put the address in the same table as the employee?
>
> - Turtle
>
>"Jack Schitt" <me@home.com> wrote in message
>news:4d******* *************** **********@4ax. com...
>> I thought I was starting to get a handle on Access, until I tried
>> doing something useful...now I'm stuck. I have a DB with two tables - >> to keep it simple I'll say that one is an Employee File (Employees), >> and the other is an Address File (Addresses) linked by SSN. I've set >> Addresses as a Lookup Table - If the user starts typing in the SSN it >> should pull up the Employees records.
>>
>> I'm getting stuck in the Data Entry form. When I type in the SSN it >> does pull up the employee's record, but I can't get it to populate the >> remainder of the fields from the Address table. I want to populate
>> employee name, etc... from the address table into the Employee table. >> The Northwind database has a good example of what I'm trying to do, in >> the Orders form. The key seems to be in the AfterClick Event
>> procedure of the bound column (I think order number, but don't
>> remember). But it is in a format I can't find a reference to. It
>> goes something like Me.OrderNum = Me.NewOrderNum.
>>
>> I'm sorry about rambling - I realize this isn't too clear. Please
>> point me in the right direction!!
>>
>> TIA!
>

Nov 12 '05 #10

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Dear forum friends, With the development of smart home technology, a variety of wireless communication protocols have appeared on the market, such as Zigbee, Z-Wave, Wi-Fi, Bluetooth, etc. Each protocol has its own unique characteristics and advantages, but as a user who is planning to build a smart home system, I am a bit confused by the...
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6493
agi2029
by: agi2029 | last post by:
Let's talk about the concept of autonomous AI software engineers and no-code agents. These AIs are designed to manage the entire lifecycle of a software development project—planning, coding, testing, and deployment—without human intervention. Imagine an AI that can take a project description, break it down, write the code, debug it, and then...
1
5638
isladogs
by: isladogs | last post by:
The next Access Europe User Group meeting will be on Wednesday 1 May 2024 starting at 18:00 UK time (6PM UTC+1) and finishing by 19:30 (7.30PM). In this session, we are pleased to welcome a new presenter, Adolph Dupré who will be discussing some powerful techniques for using class modules. He will explain when you may want to use classes...
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5329
by: conductexam | last post by:
I have .net C# application in which I am extracting data from word file and save it in database particularly. To store word all data as it is I am converting the whole word file firstly in HTML and then checking html paragraph one by one. At the time of converting from word file to html my equations which are in the word document file was convert...
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3765
by: TSSRALBI | last post by:
Hello I'm a network technician in training and I need your help. I am currently learning how to create and manage the different types of VPNs and I have a question about LAN-to-LAN VPNs. The last exercise I practiced was to create a LAN-to-LAN VPN between two Pfsense firewalls, by using IPSEC protocols. I succeeded, with both firewalls in...
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3783
by: adsilva | last post by:
A Windows Forms form does not have the event Unload, like VB6. What one acts like?

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