VBA to import Excel File to Access table

provor

Hello,

I have the following code that I am using when a user presses a button to import an excel file into a table. The code is hard coded to point to the correct table. This works great for this one table. My problem is I have two buttons I want to use this code for for the two buttons would put the data in different tables. I have tried copying and changing a few things and nothing will work for me. The code is set up in a module and then I have a macro named import that is RunCode TestFile() that is run on the button push.

Code>>

Expand|Select|Wrap|Line Numbers

 Option Compare Database
 
'This code was originally written by Ken Getz.

'It is not to be altered or distributed,

'except as part of an application.

'You are free to use it in any application,

'provided the copyright notice is left unchanged.

'

' Code courtesy of:

' Microsoft Access 95 How-To

' Ken Getz and Paul Litwin

' Waite Group Press, 1996
 
Type tagOPENFILENAME

    lStructSize As Long

    hwndOwner As Long

    hInstance As Long

    strFilter As String

    strCustomFilter As String

    nMaxCustFilter As Long

    nFilterIndex As Long

    strFile As String

    nMaxFile As Long

    strFileTitle As String

    nMaxFileTitle As Long

    strInitialDir As String

    strTitle As String

    flags As Long

    nFileOffset As Integer

    nFileExtension As Integer

    strDefExt As String

    lCustData As Long

    lpfnHook As Long

    lpTemplateName As String

End Type
 
Declare Function aht_apiGetOpenFileName Lib "comdlg32.dll" _

    Alias "GetOpenFileNameA" (OFN As tagOPENFILENAME) As Boolean
 
Declare Function aht_apiGetSaveFileName Lib "comdlg32.dll" _

    Alias "GetSaveFileNameA" (OFN As tagOPENFILENAME) As Boolean

Declare Function CommDlgExtendedError Lib "comdlg32.dll" () As Long
 
Global Const ahtOFN_READONLY = &H1

Global Const ahtOFN_OVERWRITEPROMPT = &H2

Global Const ahtOFN_HIDEREADONLY = &H4

Global Const ahtOFN_NOCHANGEDIR = &H8

Global Const ahtOFN_SHOWHELP = &H10

' You won't use these.

'Global Const ahtOFN_ENABLEHOOK = &H20

'Global Const ahtOFN_ENABLETEMPLATE = &H40

'Global Const ahtOFN_ENABLETEMPLATEHANDLE = &H80

Global Const ahtOFN_NOVALIDATE = &H100

Global Const ahtOFN_ALLOWMULTISELECT = &H200

Global Const ahtOFN_EXTENSIONDIFFERENT = &H400

Global Const ahtOFN_PATHMUSTEXIST = &H800

Global Const ahtOFN_FILEMUSTEXIST = &H1000

Global Const ahtOFN_CREATEPROMPT = &H2000

Global Const ahtOFN_SHAREAWARE = &H4000

Global Const ahtOFN_NOREADONLYRETURN = &H8000

Global Const ahtOFN_NOTESTFILECREATE = &H10000

Global Const ahtOFN_NONETWORKBUTTON = &H20000

Global Const ahtOFN_NOLONGNAMES = &H40000

' New for Windows 95

Global Const ahtOFN_EXPLORER = &H80000

Global Const ahtOFN_NODEREFERENCELINKS = &H100000

Global Const ahtOFN_LONGNAMES = &H200000
 
Function TestIt()

    Dim strFilter As String

    Dim lngFlags As Long

    strFilter = ahtAddFilterItem(strFilter, "Access Files (*.mda, *.mdb)", _

                    "*.MDA;*.MDB")

    strFilter = ahtAddFilterItem(strFilter, "dBASE Files (*.dbf)", "*.DBF")

    strFilter = ahtAddFilterItem(strFilter, "Text Files (*.txt)", "*.TXT")

    strFilter = ahtAddFilterItem(strFilter, "All Files (*.*)", "*.*")

    MsgBox "You selected: " & ahtCommonFileOpenSave(InitialDir:="C:\", _

        Filter:=strFilter, FilterIndex:=3, flags:=lngFlags, _

        DialogTitle:="Hello! Open Me!")

    ' Since you passed in a variable for lngFlags,

    ' the function places the output flags value in the variable.

    Debug.Print Hex(lngFlags)

End Function
 
Function GetOpenFile(Optional varDirectory As Variant, _

    Optional varTitleForDialog As Variant) As Variant

' Here's an example that gets an Access database name.

Dim strFilter As String

Dim lngFlags As Long

Dim varFileName As Variant

' Specify that the chosen file must already exist,

' don't change directories when you're done

' Also, don't bother displaying

' the read-only box. It'll only confuse people.

    lngFlags = ahtOFN_FILEMUSTEXIST Or _

                ahtOFN_HIDEREADONLY Or ahtOFN_NOCHANGEDIR

    If IsMissing(varDirectory) Then

        varDirectory = ""

    End If

    If IsMissing(varTitleForDialog) Then

        varTitleForDialog = ""

    End If
 
    ' Define the filter string and allocate space in the "c"

    ' string Duplicate this line with changes as necessary for

    ' more file templates.

    strFilter = ahtAddFilterItem(strFilter, _

                "Access (*.mdb)", "*.MDB;*.MDA")

    ' Now actually call to get the file name.

    varFileName = ahtCommonFileOpenSave( _

                    OpenFile:=True, _

                    InitialDir:=varDirectory, _

                    Filter:=strFilter, _

                    flags:=lngFlags, _

                    DialogTitle:=varTitleForDialog)

    If Not IsNull(varFileName) Then

        varFileName = TrimNull(varFileName)

    End If

    GetOpenFile = varFileName

End Function
 
Function ahtCommonFileOpenSave( _

            Optional ByRef flags As Variant, _

            Optional ByVal InitialDir As Variant, _

            Optional ByVal Filter As Variant, _

            Optional ByVal FilterIndex As Variant, _

            Optional ByVal DefaultExt As Variant, _

            Optional ByVal FileName As Variant, _

            Optional ByVal DialogTitle As Variant, _

            Optional ByVal hwnd As Variant, _

            Optional ByVal OpenFile As Variant) As Variant

' This is the entry point you'll use to call the common

' file open/save dialog. The parameters are listed

' below, and all are optional.

'

' In:

' Flags: one or more of the ahtOFN_* constants, OR'd together.

' InitialDir: the directory in which to first look

' Filter: a set of file filters, set up by calling

' AddFilterItem. See examples.

' FilterIndex: 1-based integer indicating which filter

' set to use, by default (1 if unspecified)

' DefaultExt: Extension to use if the user doesn't enter one.

' Only useful on file saves.

' FileName: Default value for the file name text box.

' DialogTitle: Title for the dialog.

' hWnd: parent window handle

' OpenFile: Boolean(True=Open File/False=Save As)

' Out:

' Return Value: Either Null or the selected filename

Dim OFN As tagOPENFILENAME

Dim strFileName As String

Dim strFileTitle As String

Dim fResult As Boolean

    ' Give the dialog a caption title.

    If IsMissing(InitialDir) Then InitialDir = CurDir

    If IsMissing(Filter) Then Filter = ""

    If IsMissing(FilterIndex) Then FilterIndex = 1

    If IsMissing(flags) Then flags = 0&

    If IsMissing(DefaultExt) Then DefaultExt = ""

    If IsMissing(FileName) Then FileName = ""

    If IsMissing(DialogTitle) Then DialogTitle = ""

    If IsMissing(hwnd) Then hwnd = Application.hWndAccessApp

    If IsMissing(OpenFile) Then OpenFile = True

    ' Allocate string space for the returned strings.

    strFileName = Left(FileName & String(256, 0), 256)

    strFileTitle = String(256, 0)

    ' Set up the data structure before you call the function

    With OFN

        .lStructSize = Len(OFN)

        .hwndOwner = hwnd

        .strFilter = Filter

        .nFilterIndex = FilterIndex

        .strFile = strFileName

        .nMaxFile = Len(strFileName)

        .strFileTitle = strFileTitle

        .nMaxFileTitle = Len(strFileTitle)

        .strTitle = DialogTitle

        .flags = flags

        .strDefExt = DefaultExt

        .strInitialDir = InitialDir

        ' Didn't think most people would want to deal with

        ' these options.

        .hInstance = 0

        '.strCustomFilter = ""

        '.nMaxCustFilter = 0

        .lpfnHook = 0

        'New for NT 4.0

        .strCustomFilter = String(255, 0)

        .nMaxCustFilter = 255

    End With

    ' This will pass the desired data structure to the

    ' Windows API, which will in turn it uses to display

    ' the Open/Save As Dialog.

    If OpenFile Then

        fResult = aht_apiGetOpenFileName(OFN)

    Else

        fResult = aht_apiGetSaveFileName(OFN)

    End If
 
    ' The function call filled in the strFileTitle member

    ' of the structure. You'll have to write special code

    ' to retrieve that if you're interested.

    If fResult Then

        ' You might care to check the Flags member of the

        ' structure to get information about the chosen file.

        ' In this example, if you bothered to pass in a

        ' value for Flags, we'll fill it in with the outgoing

        ' Flags value.

        If Not IsMissing(flags) Then flags = OFN.flags

        ahtCommonFileOpenSave = TrimNull(OFN.strFile)

    Else

        ahtCommonFileOpenSave = vbNullString

    End If

End Function
 
Function ahtAddFilterItem(strFilter As String, _

    strDescription As String, Optional varItem As Variant) As String

' Tack a new chunk onto the file filter.

' That is, take the old value, stick onto it the description,

' (like "Databases"), a null character, the skeleton

' (like "*.mdb;*.mda") and a final null character.
 
    If IsMissing(varItem) Then varItem = "*.*"

    ahtAddFilterItem = strFilter & _

                strDescription & vbNullChar & _

                varItem & vbNullChar

End Function
 
Private Function TrimNull(ByVal strItem As String) As String

Dim intPos As Integer

    intPos = InStr(strItem, vbNullChar)

    If intPos > 0 Then

        TrimNull = Left(strItem, intPos - 1)

    Else

        TrimNull = strItem

    End If

DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, "Direct Pay Transactions", strItem, True ' the True is "has field Names"
 
End Function

Private Sub cmdImport_Click()
 
' Declare local variables.

Dim strImportFile As String
 
' Assign the value of the Import File Textbox to the local variable.

'strImportFile = Nz(Me.txtImportFile, "")
 
' Turns the display of system messages off.

DoCmd.SetWarnings False
 
' Query that empties the "temp" import table (tblFleetAccountsPayableTEMP).

'DoCmd.OpenQuery "qryFleetAccountsPayableTEMPDELETE"

'Call TestFile

' Use the TransferSpreadsheet action to import data between the current Microsoft Access

' database (.mdb) or Access project (.adp) and a spreadsheet file (.xls).

strItem = strImportFile

DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, "Direct Pay Transactions", strImportFile, True ' the True is "has field Names"
 
' Query that cleans up the imported data by removing all rows that contain "/" or "\" or "#"

' or "A" or "E" or "I" or "O" or "U" or "Y". Also removes rows where the Last 5 is greater

' or less than 5 digits from the tblFleetAccountsPayableTEMP table.

DoCmd.OpenQuery "qryFleetAccountsPayableTEMPCLEANUPDELETE"
 
' Move from "temp" table (tblFleetAccountsPayableTEMP) to final table (tblFleetAccountsPayable).

DoCmd.OpenQuery "qryFleetAccountsPayableAPPEND"
 
' Turns the display of system messages on.

DoCmd.SetWarnings True
 
MsgBox "The Import Fleet Accounts Payable Process is complete! " & vbCrLf & _

"Please verify that the Data in the Fleet Accounts Payable table is Correct. ", vbInformation, "Import Fleet AP Data"
 
' Close the dlgImportFleetAccountsPayableData dialog.

DoCmd.Close acForm, "dlgImportFleetAccountsPayableData"
 
' Closes the background panel if loaded.

'If IsLoaded("frmBackground") Then

'DoCmd.Close acForm, "frmBackground"

'End If
 
End Sub
 
Function TestFile()

Dim strFilter As String

Dim strInputFileName As String
 
strFilter = ahtAddFilterItem(strFilter, "Excel Files (*.XLS)", "*.XLS")

strInputFileName = ahtCommonFileOpenSave( _

                Filter:=strFilter, OpenFile:=True, _

                DialogTitle:="Please select an input file...", _

                flags:=ahtOFN_HIDEREADONLY)

'Call cmdImport_Click

End Function

RuralGuy

You would normally use:
StringVariable = GetOpenFile()
...to get a filename.

ADezii

The 3rd Parameter of the TransferSpreadsheet Method is the Table Name. Instead of Hard-Coding it as in the example below:

Expand|Select|Wrap|Line Numbers

 DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, "Direct Pay Transactions", strItem, True 
 

Declare a Public String Variable to contain the Value of the Table Name in a Standard Code Module:
Expand|Select|Wrap|Line Numbers
1. Public strTableName As String
Modify the actual Line of Code that does the Import:
Expand|Select|Wrap|Line Numbers
1. DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, strTableName, strItem, True
In the Click() Event of each Command Button, set strTableName to the Name of the Table that will accept the Imported Excel Worksheet.
Call the Main Routine.
Expand|Select|Wrap|Line Numbers
1. Private Sub Button1_Click()
2. strTableName = "Direct Pay Transactions"
3. 'Execute the Entry/Main Routine
4. End Sub
Expand|Select|Wrap|Line Numbers
1. Private Sub Button2_Click()
2. strTableName = "YaDa, YaDa, YaDa"
3. 'Execute the Entry/Main Routine
4. End Sub
The more efficient approach (avoid Public Variable) would be to pass the Value of the Table Name to the Entry/Main Routine, which would have the Variable as an additional Argument, then process it.
Expand|Select|Wrap|Line Numbers
1. Private Sub Button1_Click()
2. 'Call MainRoutine("Direct Pay Transactions")
3. End Sub
Expand|Select|Wrap|Line Numbers
1. Private Sub Button2_Click()
2. 'Call MainRoutine("YaDa, YaDa, YaDa")
3. End Sub
Expand|Select|Wrap|Line Numbers
1. MainRoutine(strTableName As String)
2. DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, strTableName, strItem, True
3. End MainRoutine

provor

Thank you for the help! I understand until I get to 'Execute the Entry/Main Routine

What do I put to execute the TestFile()? I am asuming that Is what I need to execute as the old Macro ran that.

ADezii

Quote:

Originally Posted by provor

Thank you for the help! I understand until I get to 'Execute the Entry/Main Routine

What do I put to execute the TestFile()? I am asuming that Is what I need to execute as the old Macro ran that.

I'm confused since this Funtion will do nothing more than display the Open File Dialog Box and place the Name of the Selected File into the Variable strInputFileName.

provor

I guess I do not know. I am new to VBA I have never used it before. But the project I am working on right now is using several vba components. It works as is right now. But It will only go to the table coded into the statment. Right now when I click the button it brings up the find file dialog and once selected the data from the excel sheet is automatically imported into the table. There is a macro that is just RunCode: TestFile(). The botton is just set to TestFile() onclick event. I was thinking I could copy the module and basically duplicate it but It will not work.

ADezii

Quote:

Originally Posted by provor

I guess I do not know. I am new to VBA I have never used it before. But the project I am working on right now is using several vba components. It works as is right now. But It will only go to the table coded into the statment. Right now when I click the button it brings up the find file dialog and once selected the data from the excel sheet is automatically imported into the table. There is a macro that is just RunCode: TestFile(). The botton is just set to TestFile() onclick event. I was thinking I could copy the module and basically duplicate it but It will not work.

Since you are directly executing the Click() Event of a Command Button from the TestFile() Function, the easiest route for you to follow is to perform Steps 1 to 3 in Post #3, then modify code in the Click() Event of your 2 Command Buttons as follows:

Expand|Select|Wrap|Line Numbers

 Private Sub Button1_Click() 

  strTableName = "Direct Pay Transactions" 

  Call TestFile()

End Sub

Expand|Select|Wrap|Line Numbers

 Private Sub Button2_Click() 

  strTableName = "YaDa, YaDa, YaDa"" 

  Call TestFile()

End Sub

P.S.- DELETE the Macro that Runs the TestFile() Function.

VBA to import Excel File to Access table

re: VBA to import Excel File to Access table

re: VBA to import Excel File to Access table

re: VBA to import Excel File to Access table

re: VBA to import Excel File to Access table

re: VBA to import Excel File to Access table

re: VBA to import Excel File to Access table

Similar Microsoft Access / VBA bytes

/bytes/development

/bytes/it

/bytes/about