Count Checkboxes

I have to create a QA report regarding callers calling into a phone
hotline.
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The report consists of many checkboxes such as:
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Did the IBCCP agency contact you? Yes/NO
How many days passed before you heard from the agency? 1Week/2Weeks/3
or More Weeks
Did you become an IBCCP client? Yes/NO/Dont Know
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I thought it best to use the Caller ID to help me group responses?
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How best do I go about counting the respective checkboxes?
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Thanks!
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John
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"zufie" <john.marru...@illinois.govwrote in message
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news:1b1b7f2f-7e9a-4ecc-9d8c-7fde3aeb708e@p25g2000hsf.googlegroups.com...
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1) How did you organize your table?
Are all the checkboxes in one row with the Caller ID like a spreadsheet? Yes
CallerID * R1 *R2 *R3 ........ R50
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Or did you normalize and put one checkbox per row? No
CallerID QuestionID *Response
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2) What are you counting?
Number of Yes responses per Caller ID Yes
Number of times a response was true, *false or NULL for all Caller IDs-Hide quoted text -

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On Sep 17, 3:07*pm, "paii, Ron" <n...@no.comwrote:
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Counting the number of times a response was Yes, No, Don't Know
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I then have to calculate the percent of callers that responded Yes,
No, Don't Know
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Thanks,
John
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On Sep 17, 3:18*pm, zufie <john.marru...@illinois.govwrote:
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How did you organize your table?
Are all the checkboxes in one row with the Caller ID like a
spreadsheet? Yes, all the checkboxes in one row with the Caller ID
like a spreadsheet
CallerID * R1 *R2 *R3 ........ R50
>
Or did you normalize and put one checkbox per row? I didn't normalize.
That is, there is more than one checkbox per row
CallerID QuestionID *Response
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Thanks,
John- Hide quoted text -
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On Sep 17, 3:18 pm, zufie <john.marru...@illinois.govwrote:
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>>>>news:1b1b7f2f-7e9a-4ecc-9d8c-7fde3aeb708e@p25g2000hsf.googlegroups.com...
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>>>>>

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>>>>>>>
How did you organize your table?
Are all the checkboxes in one row with the Caller ID like a
spreadsheet? Yes, all the checkboxes in one row with the Caller ID
like a spreadsheet
CallerID R1 R2 R3 ........ R50
>
Or did you normalize and put one checkbox per row? I didn't normalize.
That is, there is more than one checkbox per row
CallerID QuestionID Response
>
Thanks,
John- Hide quoted text -
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- Show quoted text -

I have to create a QA report regarding callers calling into a phone
hotline.
>
The report consists of many checkboxes such as:
>
Did the IBCCP agency contact you? Yes/NO
How many days passed before you heard from the agency? 1Week/2Weeks/3
or More Weeks
Did you become an IBCCP client? Yes/NO/Dont Know
>
I thought it best to use the Caller ID to help me group responses?
>
How best do I go about counting the respective checkboxes?
>
Thanks!
>
John
>
>

If what you need is a total for the Yes/No fields in one row, you can use
the IIF function in combination with the Sum function to give a total. *
It would be something like this:
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=Sum(IIF(YesNo1,1,0),IIF(YesNo2,1,0),IIF(YesNo3,1, 0), ... ,IIF
(YesNoN,1,0))
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IIF has three arguments: 1) the expression to evaluate, 2) the result to
return if true, and 3) the result to return if false). *In this case,
each IIF evaluates to 1 if the field is true, i.e. the box is checked,
and to 0 if it is not. *Sum adds them together to return your result.
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Otherwise, if what you need is a total of the Yes/Nos for the whole
table, you can put the function above into an aggregate query and sum it.*
The function will add the Yes/Nos in each row and the query will sum them
into one total.
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If neither of those is what you're looking for, give us some more detail
on what you're dealing with and what you're wanting to accomplish.
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Hope this helps,
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Carlos
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zufie <john.marru...@illinois.govwrote in news:1b1b7f2f-7e9a-4ecc-9d8c-
7fde3aeb7...@p25g2000hsf.googlegroups.com:
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On Sep 17, 5:45*pm, "Carlos Nunes-Ueno" <sulla...@athotmaildot.com>
wrote:
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I need to count the total number of times each of the following three
checkbox responses was given:
1)Yes
2)No
3)Don't Know
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I thought it best to use the Caller ID to group the responses?
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Next, I need to calculate the percent of callers that checked each of
the following three checkbox responses:
1)Yes
2)No
3)Don't Know
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If that, is what you meant, then we are on the same sheet of music.
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If not, I hope my above message made it clearer what I meant?
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Thanks!,
John- Hide quoted text -
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On Sep 18, 8:18*am, zufie <john.marru...@illinois.govwrote:
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SORRY, I meant CHECKED:
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I need to count the total number of times each of the following three
checkbox responses was CHECKED:
(That is, the total number of times the Yes check box was checked, the
total number of times the No check box was checked, the total number
of times the Don't Know check box was checked). I thought it best to
use the Caller ID to group these responses?
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1)Yes
2)No
3)Don't Know
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================================================== =========================*===
Next, I need to calculate the percent of callers that checked each of
the following three checkbox responses (That is, the percent of
callers checking Yes, *the percent of callers checking No, *the
percent of callers checking Don't Know)
1)Yes
2)No
3)Don't Know
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If that, is what you meant, then we are on the same sheet of music.
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If not, I hope my above message made it clearer what I meant?
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Thanks!,
John- Hide quoted text -
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On Sep 18, 8:25*am, zufie <john.marru...@illinois.govwrote:
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Ok, I now have a sum of the Yes checkbox responses & now have a sum of
the No checkbox responses.
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However, the sums are negative numbers. How can I change these sums to
positive numbers?
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I tried changing the sums to positive numbers in a query, in a form,
and in a report...all without success!
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Here is my SQL code for my query:
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SELECT DISTINCTROW Sum([IBCCP Referral Query].[MinOfAgencyContactYes])
AS [Sum Of MinOfAgencyContactYes], Sum([IBCCP Referral Query].
[MinOfAgencyContactNo]) AS [Sum Of MinOfAgencyContactNo]
FROM [IBCCP Referral Query];
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Any suggestions as how to change these sums to positive numbers?
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Thanks!
John- Hide quoted text -
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On Sep 18, 8:25 am, zufie <john.marru...@illinois.govwrote:
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Ok, I now have a sum of the Yes checkbox responses & now have a sum of
the No checkbox responses.
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However, the sums are negative numbers. How can I change these sums to
positive numbers?
>
I tried changing the sums to positive numbers in a query, in a form,
and in a report...all without success!
>
Here is my SQL code for my query:
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SELECT DISTINCTROW Sum([IBCCP Referral Query].[MinOfAgencyContactYes])
AS [Sum Of MinOfAgencyContactYes], Sum([IBCCP Referral Query].
[MinOfAgencyContactNo]) AS [Sum Of MinOfAgencyContactNo]
FROM [IBCCP Referral Query];
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Any suggestions as how to change these sums to positive numbers?
>
Thanks!
John- Hide quoted text -
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>I can also use Sum(Abs([field])) but this is less accurate as you
>could have both pos (+) and Neg (-) (values).

"zufie" <john.marru...@illinois.govwrote in message
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news:da036b97-8bbd-4824-a04a-f8050cae44fe@k7g2000hsd.googlegroups.com...
On Sep 18, 9:54 am, zufie <john.marru...@illinois.govwrote:
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>>>>can usetotal.>>result tochecked,>sum it.them>detail>>>>
news:1b1b7f2f-7e9a-4ecc-9d8c-
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>>phone>>1Week/2Weeks/3>>>>>>>>>>>>>>>>
================================================== =========================**
*===
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If the field is true/false then you will not have an pos (+) numbers.
* *Checked = True = -1
* *Uncheck = False = 0- Hide quoted text -
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On Sep 18, 1:45*pm, "paii, Ron" <n...@no.comwrote:
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Yes, true. Thanks.
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This is not the problem now.
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My problem now is, now that I have used Sum(Abs([field])) *to convert
my neg. (-) values to pos. (+) values how can I obtain the correct
percentage.
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For example, here is my expression from my query trying to calculate
the correct percentage, in this case, 2/2+3 = .4*100 = 40%.
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Expr18: (((Abs(Sum([MinOfAgencyContactYes])))/
(Abs(Sum([MinOfAgencyContactYes])))+
(Abs(Sum([MinOfAgencyContactNo])))))
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Expr18 returns 400% instead of 40% due to using Sum(Abs([field])).
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How can I correct this?
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I am so close to completing this report.
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Thanks,
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John- Hide quoted text -
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On Sep 18, 1:45 pm, "paii, Ron" <n...@no.comwrote:
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Yes, true. Thanks.
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This is not the problem now.
>
My problem now is, now that I have used Sum(Abs([field])) to convert
my neg. (-) values to pos. (+) values how can I obtain the correct
percentage.
>
For example, here is my expression from my query trying to calculate
the correct percentage, in this case, 2/2+3 = .4*100 = 40%.
>
Expr18: (((Abs(Sum([MinOfAgencyContactYes])))/
(Abs(Sum([MinOfAgencyContactYes])))+
(Abs(Sum([MinOfAgencyContactNo])))))
>
Expr18 returns 400% instead of 40% due to using Sum(Abs([field])).
>
How can I correct this?
>
I am so close to completing this report.
>
Thanks,
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John- Hide quoted text -
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>I think I figured it out?!

>Here is my new expression 18 (I divided by 10 to return the correct
>percentage, in this case, 40%).

>Expr18: (((Abs(Sum([MinOfAgencyContactYes])))/
>(Abs(Sum([MinOfAgencyContactYes])))+
>(Abs(Sum([MinOfAgencyContactNo])))))/10

>Thanks!!!!!!!!

>John