Print a report 3 times with 3 different fields visible

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Hi,

I have report which I need to print 3 times, but would like to have
the following headings

Customer Copy - Print 1
Accounts Copy - Print 2
File Copy -Print 3

I created a macro to print the report three times, but do not know how
I can display each text field for each print.

Can anybody point me in the right direction.

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>>Studiotyphoon wrote:
>>>>>>>>>>>>
>>What version of Access are you using? There is an OpenArgs parameter
>>you can pass to the report in A2003. Ex:
> DoCmd.OpenReport "YourReportName", , , , , "1"
> DoCmd.OpenReport "YourReportName", , , , , "2"
> DoCmd.OpenReport "YourReportName", , , , , "3"
>>
>>The 1,2,3 is the argument. I created a report called Report1. I
>>created 2 text boxes; Text1 and Text2. I put Text1 in the report's
>>header, visible = False. I put Text2 in the Report footer.
>>
>>In Text1 I entered, for the ControlSource in the Data tab,
> =NZ([Reports]![Report1].[OpenArgs],"0")
>>as Report1 is the name of the report.
>>
>>In Text2 I entered
> =IIf([Text1]="1","Customer",IIf([Text1]="2","Account","File")) & " Copy"
>>in the control source.
>>
>>Now when I run the report, depending on the argument passed, it prints
>>the value I want.
>>
>>Fireballshttp://www.youtube.com/watch?v=uzkNI4YIU2o

> DoCmd.OpenReport "YourReportName", , , , , "1"
> DoCmd.OpenReport "YourReportName", , , , , "2"
> DoCmd.OpenReport "YourReportName", , , , , "3"

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On Apr 19, 8:51 pm, Salad <o...@vinegar.comwrote:

Thanks for help so far.

Running Access 2003, SP2

But still struggling to get it to work.

I've added the following into the report under On Open Event

When I try running the report it comes up with an error against the
first line of the code.

Should this code be in the report or Form for the OpenArgs to be used.

Also see my reply direct to your email.

Thanks in advance -

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>>Studiotyphoon wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>I don't use macros. I checked the Macro builder and there's no OpenArgs
>>capability with them. I suppose you could use RunCode and in a code
>>module put the OpenReport lines in the sub.
>>
>>Did you change "YourReportName" to the name of your report?
>>
>>>>
>>Usually I call reports from a form. I might have a command button
>>CommandReport with a caption of "Report". In the OnClick event I would
>>have those 3 lines. I would not have them in the Report's module.
>>
>>
>>
>>>>
>>I don't think it made it. Sald may mix with oil and vinegar but there's
>>not such email address as far as I know.
>>
>>Remember, I created a text box in the Report header band. I have
> =NZ([Reports]![Report1].[OpenArgs],"0")
>>as the Control source (under data tab of property sheet). You need to
>>change Report1 to your report's name.
>>
>>In the footer band I put another textbox at the bottom to print the message.
> =IIf([Text1]="1","Customer",IIf([Text1]="2","Account","File"))
>>You need to change Text1 to the name of the Textbox in the Report header.
>>
>>
>>
>>>>
>>Here's another thing you could do. Forget the first textbox...put the
>>second text box at the footer. Now open the code module for the report
>>and put this code into it.
>>
>>Private Function GetCopyText() As String
> 'if no argument passed default to "File". Press F1
> 'on the word NZ for help if necessary.
> Select Case NZ(Me.OpenArgs,3)
> Case 1
> GetCopyText = "Customer"
> Case 2
> GetCopyText = "Accounts"
> Case Else
> GetCopyText = "File"
> End Select
> GetCopyText = GetCopyText & " Copy - Print "
> GetCopyText = GetCopyText & NZ(Me.OpenArgs,3)
>>End Function
>>
>>Now in the ControlSource for the textbox in the report's page footer enter
> =GetCopyText()
>>This will call the function GetCopyText and print the result in the footer.
>>
>>Either way works.
>>
>>Feels Goodhttp://www.youtube.com/watch?v=xA4lPE4MI6A&NR=1- Hide quoted text -
>>
>>- Show quoted text -

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On Apr 21, 4:29 pm, Salad <o...@vinegar.comwrote:

Thanks for your help.

I moved the the lines of code to the button on the Form and it
generates the printouts.

The query I've generated prompts the user to enter an invoice number,
to gather the information for the report.
When I print invoice, the reports are generated but I have to enter
the invoice number three times.

Do you know how I can reduce this to entering only once ?

Thanks again.

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Studiotyphoon wrote:

The easist way I know to do that is to create a TextBox on the form and
allow the user to enter an invoice number. *Then when you print the
report by pressing the Report command button do something like
* *Private Sub CommandReport_Click()
* * * * If Not IsNull(Me.InvoiceNumber) Then
* * * * * * * * ...print report(s)
* * * * Else
* * * * * * * * msgbox "Please supply an invoice number."
* * * * * * * * Me.InvoiceNumber.SetFocus
* * * * Endif
* *End Sub

Now lets say that this form is called Form1. *Open up the query in
design mode and under the InvoiceNumber column in the Criteria row enter
* * * * Forms!Form1!InvoiceNumber
You'd want to change Form1 to whatever formname you have.

Now what happens if you print all three reports and the first one prints
OK and then jams on the 2nd or 3rd report. *You could create an Option
group with 4 options; 0 = All, 1 = Cust, 2 = Accounts, 3 = File.
Default value (under Data tab) is 0, name of option group is Frame1.
Then when you print your code could be something like
* *Private Sub CommandReport_Click()
* * * * Dim intFor As Integer
* * * * If Not IsNull(Me.InvoiceNumber) Then
* * * * * * * * If Me.Frame1 <0 then
* * * * * * * * * * * * Docmd.OpenReport "YourReport",,,,,Me.Frame1
* * * * * * * * Else
* * * * * * * * * For intFor = 1 to 3
* * * * * * * * * * * * Docmd.OpenReport "YourReport",,,,,intFor
* * * * * * * * * Next * * * * * * * ** * * * *
* * * * Else
* * * * * * * * msgbox "Please supply an invoice number."
* * * * * * * * Me.InvoiceNumber.SetFocus
* * * * Endif
* *End Sub

Destination Unknownhttp://www.youtube.com/watch?v=uitCCcLAtGw-Hide quoted text -

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>>On Apr 21, 10:49 pm, Salad <o...@vinegar.comwrote:
>>
>>
>>
>>
>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>Thank you for your help.
>>
>>It has been gratelly appreciated.- Hide quoted text -
>>
>>- Show quoted text -

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On Apr 22, 11:07 am, Studiotyphoon <a...@pidesign.co.ukwrote:

Hi me again,

With the code you gave me thought problem sorted.

For some reason when I put

Forms!Form1!InvoiceNumber

in the criteria, an error occurred *invalid syntax regarding the
expression.

I changed it to the following based upon the help files but I get a
request for a parameter value.

[Forms]![Finance Invoice Form]![Internal ID]

Any Ideas ?

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>>Studiotyphoon wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>Let's see, select all records from these tables where the invoice number
>>is equal to an invoice number in...a closed form. I wonder what that
>>invoice number is?
>>
>>Are you calling this report form a form's code? Or are you calling it
>>from the report's recordsource?
>>
>>I create form's to call reports. I can then provide options, any that I
>>like, and giving users choices to filter the report, direct the output,
>>exit without printing, etc.- Hide quoted text -
>>
>>- Show quoted text -

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On Apr 22, 11:35 pm, Salad <o...@vinegar.comwrote:

I have a Subform called invoicing, which is then linked to a header
Form.

I placed your code in the subform Invoicing and without entering the
code into the query, the report prints out all invoices it can find,
and three times as per the above code.

it would be fine if I wanted to print all invoices, but when I only
want to select the current invoice record using the code in the
criteria, I get a data mismatch when I try to print.

I can email a copy of the Database for you to look at and point me in
the right direction, if it help resolve the problem.

Thanks

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>>Studiotyphoon wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>OK. You're in a subform. I have no idea what the invoice number
>>textbox is called. I'll use InvNum. Substitute InvNum below with
>>whatever you are using.
>>
>>First thing. If you pass a number, you don't surround it with anything.
> If the invoice number is not a numeric field (look at your table) then
>>you surround it in quotes.
>>
>>Now...I'll assume you are sitting on the record WITH the invoice number.
>>
>>First, open up the query and remove any references to the
>>Forms!Form!InvNum or [Enter InvNum] in the criteria row.
>>
>>OK. We have a clean invoice query in the report and whereever.
>>Now...when you print a report you have various arguments you can pass.
>>So why not pass the InvNum you are sitting on in the subform?
> *if the field InvNum is a number
> Docmd.OpenReport "YourReportName",,,"InvNum = " & Me.InvNum,1
> Docmd.OpenReport "YourReportName",,,"InvNum = " & Me.InvNum,2
> Docmd.OpenReport "YourReportName",,,"InvNum = " & Me.InvNum,3
>>
> *if the field InvNum is a text field
> Docmd.OpenReport "YourReportName",,,"InvNum = '" & Me.InvNum & "'",1
> Docmd.OpenReport "YourReportName",,,"InvNum = '" & Me.InvNum & "'",2
> Docmd.OpenReport "YourReportName",,,"InvNum = '" & Me.InvNum & "'",3
>>
>>Small Potatoes ...
>>
>>read more »- Hide quoted text -
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>>- Show quoted text -